UNITED NATIONS CHILDREN’S FUND (UNICEF)
KENYA COUNTRY OFFICE
Contracts Officer, National Officer Level (NO-B)
(Temporary Appointment)
Date of Issue: 08 January 2010 Closing Date: 18 January 2010
Applications are hereby invited from suitably qualified candidates to fill the above post on a Temporary Appointment in the Supply Section of UNICEF Kenya Country Office.
Purpose: Under the guidance of the Procurement Specialists L -3, develop and execute procurement of a range of services and commodities including proposing method of procurement in order to maximize cost-effectiveness. Assist the country offices in the development of supply specifications and related costs, update supplier data base and constantly monitor suppliers’ performance.
Major Duties and Responsibilities:
- Issue Request for Quotations/Invitation to Bids//Request for Proposals, invitations to potential suppliers, evaluate quotations, clarify offers and negotiate with suppliers, as appropriate and at the same time ensure that procurement activities are in compliance with UNICEF Financial Regulations and Rules, Field Supply Manual and other applicable procurement procedures.
- Make recommendations for finalization of contracts/purchases, adjudicate offers, finalizes and presents Contract Review Committee (CRC) submissions.
- Conducts contract management to ensure supplier compliance with terms and conditions of Long Term Arrangements and Contracts.
- Develops new sources of supply through market surveys and new products/ or improve long standing supplier relations and well known products by examining samples, inspecting supplies, visiting manufacturers.
- Analyze incoming requisitions to purchase and develops as necessary with the appropriate office, the specifications including technical/performance specifications, training, spares, packing etc., to provide a procurement specification.
- Advise programme officers in Kenya in the development of the supply component of their projects including the development of supply specifications. Assist the in provision of training opportunities by providing briefings, conducting and guidance on procurement
- Coordinate the quality assurance aspects of purchased products in accordance with inspection guidelines of the office and authorized inspections agents of UNICEF.
Required Qualifications: University Degree in Business Administration, Commerce or Law or Technical field required. An Advanced University degree in the related field is an asset. Knowledge of public sector or commercial procurement and supply practices is essential and knowledge of UNICEF/UN supply procedures and financial regulations and rules advantageous is an asset.
Experience: Minimum five year of progressively responsible professional experience in the related field including at least three at the national level. Experience in commercial activities with the public or private sector in developing countries is an advantage.
Language: Fluency in English and Kiswahili.
Competencies: Proven knowledge of procurement, contract negotiations and administration; Good analytical skills and negotiations skills; Ability to clearly express ideas and concepts in written and oral form; Ability to manage and monitor the effective use of financial and material resources; Ability to establish harmonious work-relationships with colleagues in a multi-cultural environment; Ability to supervise and lead a team of support staff and Computer skills, including internet navigation and various office applications.
Interested and suitable candidates should ensure that they send their applications along with their curricula vitae. Internal candidates should enclose copies of their last two Performance Evaluation Reports (PERs) or Performance Assessment Reports
Apply to:
The Human Resource Specialist
UNICEF Kenya Country Office
P.O. Box 44145, Nairobi or kenyahrvacancies@unicef.org
Please indicate Reference No. “KCO/SUPP/2010-01” on email when applying.
