Broad Description of the Role:
The Finance Assistant take direction from the Admin/Finance Manager with regards to all Juba finance issues and transactions including cashier duties, payroll, policy adherence, audits, and financial reporting. The Finance Assistant will be primarily responsible for ensuring that all outstanding and currents invoices in Juba are settled promptly and accurately.
Key Duties/Responsibilities:
- Performs daily cashier duties: Receives petty cash (SP) from the Finance Manager; disburses SP for approved purchases; receives and holds receipts and/or advance documents; reconciles daily cash disbursements.
- Reviews and audits receipts received in the field for accuracy, completeness, relevance, reasonableness, and compliance, and point out anomalies to the Finance Manager.
- Process in a daily basis all the receipts approved by the management. This activity consists of preparing the cash entry
- 2 times a month compile the different cash entries received from the field and into the finance entry format
- In collaboration with HR manager prepares monthly payroll of local staff
- Prepares quarterly collections bills for staff personal usage of the telephone, fax, email service, and personal local purchases (collection bills to be approved by the Finance Manager and sent out to ARC staff. Collection must be prompt and any difficulties experienced must be reported immediately to the Finance Manager.
- Report to the Finance Manager or relevant supervisor all anomalies in implementing ARC internal finance policies.
- Assists the Finance Manager to carry out audits to ensure adequate systems of internal control.
- Ensures that all field financial and admin are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records.
- Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control.
- Performs any other duties assigned by the Administration/Finance Manager
Requirements:
- University degree in accounting, finance, or similar field
- 2-3 years admin/finance experience with an NGO
- Experience in financial accounting systems
- Strong computer skills; proficient with Microsoft Word, Excel, etc.
- Fluent in English, knowledge of local dialects a plus
- Able to work and live in Malakal
If you meet the above requirements and wish to be considered, please send your detailed CV, cover letter and copies of your certificates to the following addresses :hrmanager@arcsouthsudan.org or dropped at ARC Malakal , Yei , Kajo Keji and Nimule before 8th February,2010. Only shortlisted candidates will be contacted and please note that submitted documents will not be returned.
