HR Administrator Job Vacancy, Pricewatehouse Coopers, Nairobi, Kenya

Main Purpose: 
Reporting to the Africa Central Human Capital Manager, the role holder will play a key role in supporting the implementation of the Human Capital strategy and related initiatives across Africa Central region, which covers at least 9 countries.

Job Type: Full Time    
Grade/Level: Assistant Executive    
Line of Service: Internal Firm Services.
Business Unit/Job Function: Human Capital - Africa Central

Job Description:
1. Develop an understanding of the firms’ business and the related Human Capital strategies, goals and policies and with this, assist in the ongoing review of the policies.
2. Provide support as required to the Country Human Capital (HC) Managers.
3. Provide support in organising all HC meetings, taking minutes or notes and follow-up actions and managing all the logistical aspects of HC meetings.
4. Be part of preparation of proposals, HC presentations and carrying out background research when required.
5. Co-ordinate recruitment process for all territory roles and give administrative support for the recruitments such as application processing, CV review and short listing.
6. As part of the PwC Experience team, provide support administrative support to the team as well as follow up of agreed action plans and timely reporting to the project Director.
7. Review of country HC reports and timely compilation of AC HC reports.
8. Liaise with AC HC Manager to ensure all country HC databases are up to date on all releases and liaise with global support for any required support.
9. Quality assurance of HC reports such as Global People Information (GPI) submitted to network human capital.
10. Assist in the follow-up of Country HC plans with the HC team, keeping AC- HC leadership informed on the progress.
11. Provide administrative support in the annual people survey i.e. running the survey, downloading results and analysis.
12. Provide support in managing of global mobility. As a Global Mobility specialist, keep the Global Mobility database up to date.
13. Assist in the preparation of HC budgets and monitoring of HC- budgets, providing support in gathering of information.
14. Provide support in all employee benefits plans (i.e. medical scheme, Group life insurance and Group Personal Accident cover), ensure timely renewal by all countries and regular country updating of records. Liaise with providers as appropriate.
15. Liaise with AC Learning & Education (L&E) Manager to support implementation of L&E across the region and monitoring of the Learning Management System.
16. Liaise with AC Recruitment Manager for support in managing the recruitment database and support country HC managers and users as appropriate.
17. Ensure timely processing of payment requests by territory -shared service providers.

Requirements
Qualification Level: B Social Science     Class Of Degree: Pass    
Experience Required: n/a

Competencies / Skills:
1. Degree in Social Sciences with a post-graduate qualification in human resources. 2. Minimum of 2 years of experience in a HR support role. 3. Excellent communication and relationship management skills.

Additional
Drivers License Required:
Travel Required: n/a

Click here to apply
Closing Date: 07/01/2011

Administration Officer Vacancy at Linksoft Communications Systems (K) Ltd

About Linksoft

Linksoft Communications Systems (K) Ltd is a local telecommunications company established that offers turnkey telecommunications network infrastructure solutions which include supply of equipment, installation and testing, commissioning and maintenance of telecommunications networks. The company aspires to be the leading Telecom Managed Services provider in the region

Administration Officer

The administration officer will have responsibility for the administration function in the Country office. The duties include but are not limited to:

• General office administration
• Insurance
• Tenancy administration
• Security management
• Utilities management

The job holder should have over 4 years of similar experience in a busy service sector. They should have built a useful network with suppliers and other service providers in the course of their career.

Applications are invited from suitable candidates to jobs@linksoftsys.com to reach our office by 15^th January 2011.

Administrative Assistant job in Kenya

The Paradigm Project is a low-profit limited liability company (L3C) whose mission is to create sustainable economic, social and environmental value within developing world communities.

In Kenya, we are working with partner organizations to deploy energy-saving firewood cook stoves in all parts of the country. Efficient stoves preserve the environment, reduce poverty, increase quality of life for the poor and save lives.

Because of their environmental benefits, efficient cook stoves can also generate carbon offsets which can be sold to create a stream of revenue that can be used to fund other community benefit projects.
Administrative Assistant
Posts: 1

Reporting to: Kenya Business Director

Responsibilities will include, but not limited to:

    * Receive incoming calls and correspondence
    * General office administration including filing of mail and documents
    * Assist in the coordination of logistics for movement of goods to customers
    * Follow up on accounts receivable as instructed
    * Compile sales, manufacturing and operations data and other information needed for management reports
    * Set up accommodation and entertainment arrangements for company visitors
    * Other duties as may be assigned from time to time

Minimum requirements

    * Degree/Diploma in Business Administration or related field of study with at least two years experience in a similar role
    * Experience in basic accounting will be an added advantage
    * Excellent interpersonal skills, good verbal and written communication
    * Fluent in English and Kiswahili

Email CV with 3 referees to: hrkenya@theparadigmproject.org before 15th January 2011.

Email MUST be titled “Administrative Assistant”

Assistant Manager- Administration and Procurement job in Kenya

Job Vacancies Kenya Industrial Estates Limited, a fully owned Government Development Finance Institution under the Ministry of Industrialization, specializes in promoting industrialization through indigenous enterprise development by championing the development of Micro, Small and Medium Industries throughout the country with specific focus on clustering of industries, rural industrialization and value addition to locally available raw materials.

We are seeking to recruit suitable qualified persons to fill the following vacant position that have arisen within the company

Assistant Manager- Administration and Procurement

Reporting to the Human Resources and Administration Manager, the successful candidate will be responsible for the following:-

The overall responsibility
* Providing administrative and procurement function services to the organization.

Key Tasks
* Establishing administration policies and procedures, and work schedules. * Planning, directing, and coordinating support services within the organization. * Managing the procurement functions, developing and implementing procurement strategies, policies and procedures in the line with the Public Procurement and Disposal Act, 2005 and other related regulations.

Educational and Professional Requirements
* Diploma or Degree in Procurement and Supplies. * Should be a member of KISM.

Work Experience
* At least 3 years experience in handling logistics/administrative and procurement duties in a large organization. * Wide knowledge and experience of Government procurement procedures is a must.

All applicants must indicate current and expected salaries in their applications.

Applications must be accompanied by current curriculum vitae, giving details of educational and professional qualifications and addressed to the undersigned.

The application should be received not later than 5/1/2011

Managing Director
P.O Box 78029-00507,
Nairobi

Assistant administration manager job in Kenya

Summary:
Our client is a well established college managed by lecturers to provide high quality professional training and skills in accountancy, Information and communication technology and related areas through teaching, research and consultancy. It now offers full courses in accountancy and information technology tailored to the needs of the students. Based in the Mombasa branch, the Assistant Administration Manager will provide administrative support to the institute including organizing events, handling procurement and assisting in the daily activities taking place within the institution.
Description:
·         Assisting in the day to day running of the Institution
·         Assisting in organizing the Institutions’ events and/or activities
·         Processing marking fee payments of the Academic Staff and other support staff.
·         Under direction of the Administration Manager, undertake procurement of office consumables.
·         Assist in maintenance of store records.
·         Signatory to students’ identification Cards.
·         Checking students’ internal examination scripts
·         Assist in overseeing Office Repairs and Maintenance
Requirements:
·         Minimum first degree in Business Administration/Commerce or relevant field
·         2 years experience in a busy environment; experience working in an academic institution/college/university will be an added advantage.
·         Strong administrative and organizational skills
·         Computer proficient
·         Good in oral and written communication
·         Sense of confidentiality and integrity
·         Extremely reliable
·         Ability to work with minimal supervision

Closing Date: 03 January 2011

How to apply:
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Monday, 3rd January 2010.
Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz

Only short listed candidates will be contacted. Please note that we do not charge fees for receiving or processing job applications. Visit our website for more vacancies.

Administration Officer- Logistics job in Kenya

An international Christian NGO is seeking applications from suitably qualified candidates to fill the position of Administration Officer- Logistics

Purpose of Position:  Monitor office events and conferences and key point person for liaison with outsourced firms.  Follow up with Finance to ensure prompt payments for all goods and services procured; Preparation and Review Purchase Requisition Forms (PRF’s) for submission to Business Partner;

 Major Responsibilities

 ·         Act as link between the organization and outsourced firm for coordination of events, conferences and regional forums, ensuring administration processes and procedures are adhered to and seeking approvals as needed.

·         Prepare and review of all purchase requisition forms for approval and submission.

·         In liaison with outsourced travel firm, coordinate and monitor travel and transfers for staff and visitors.

·         In liaison with the Administration Manager ensure administration documentation and filing, oversee mail collection and distribution and monitor pool vehicle allocation and charge out.

 Knowledge, Skills and Experience

·         At least a Higher Diploma in Business Administration or related field.

·         At least 5 years experience in administration support with exposure to travel, procurement, accommodation, contracts, immigration procedures and embassy regulations

·         Good planning and organizational skills and efficient work methods

Ability to communicate within a cross-cultural environment essential

If you believe you fit the required profile, and you are interested in this position, send your application letter and a detailed CV to info@kenyajobsconnection.com, latest by 31st Dec, 2010. Only shortlisted candidates will be contacted.

Administration Officer- Work Permits job in Kenya

Our client, an International Christian NGO, is seeking applications from suitably qualified, dynamic and self driven individuals to fill the position of Administration Officer- Work Permits.

Purpose of Position: To provide administrative support to the administration leadership and to the East Africa Regional Office staff and hosted units that ensures efficient and effective running of the EARO office.

Major Responsibilities

 ·         Maintain contact with Immigration and Ministry of Foreign Affairs for the day to day follow up and processing work permits, dependent passes, alien cards, diplomatic I/Ds, duty-exempt purchase processing including staff vehicle purchasing, clearance, registration and number plate acquisition from Kenya Revenue Authority etc. and visas for staff to ensure legal presence in Kenya and staff ability to travel to various countries

·         Ensure updated asset records, tracking of fixed assets, equipment and furniture, allocation, and disposal.

·         Generate and maintain all administrative contracts in liaison with the Administration Manager to ensure up-to-date and serviced contracts, prompt payment, renewal and appropriate filing with ease of retrieval

·         Management of telecommunication service providers (voice, data and internet) accounts to ensure valid contracts, prompt payments and troubleshooting.

 Knowledge, Skills and Experience

·         At least a Higher Diploma in Business Administration or related field.

·         At least 5 years experience in administration support  with a good knowledge of the requirements, processes and procedures at the Ministry of Foreign Affairs and Immigration department Good planning and organizational skills and efficient work methods

Ability to communicate within a cross-cultural environment essential

Do you have the above stated Knowledge, Skills and Experience, and are you up to the tasks outlined? If so, and you are interested in this position, send an application letter plus detailed CV, demonstrating how your profile matches the requirements above, to info@kenyajobsconnection.com. Closing date is 31st Dec, 2010. Only shortlisted candidates will be contacted

Human Resources and Administration Officer job in Kenya

Centre for Health Solutions- Kenya (CHS) is a local indigenous Kenyan organization working in partnership with ICAP Kenya and the Ministries of Medical Services and Public Health and Sanitation to support the implementation of HIV prevention, care and treatment activities at provincial, district and health centre facilities in nine districts in Central Kenya.

CHS harnesses local expertise as well as strategic partnerships to support the implementation of evidence based solutions and interventions to existing and emerging public health concerns.

CHS is looking for suitable Kenyan nationals to fill the following positions:

Human Resources and Administration Officer- Nairobi
Ref: 001/CHS/HRO/2010

Under the direct supervision of the Finance and Administration Director, the incumbent will provide input to planning, execution and management and coordination of all Human Resources, office and logistics management needs of CHS.

Major duties and responsibilities:

    * Develop and administer a human resources management strategy for the organization.
    * Develop and implement optimal reward and performance management systems and processes
    * Ensure the organization has access to quality human resources on a long-term basis, by developing and implementing appropriate human resources planning and recruitment activities and implementing staff retention strategies
    * Manage employee discipline and ensure compliance with CHS Standard Operating Procedures
    * Ensure an optimal work environment that promotes employee motivation, team work and helps to maximize employee productivity

Minimum Qualifications and Experience

    * Bachelor’s degree in Human Resource Management, Business Studies or Social Sciences from a recognized university;
    * A professional HR qualification, such a s a Higher National Diploma in Human Resources Management, post graduate diploma in HR management;
    * At least 5 years progressive work experience in similar positions with related responsibilities in the NGO sector;
    * Practical experience in developing and implementing strategies for managing performance, motivation, change and culture management of staff of different nationalities and diverse cultural backgrounds;
    * Familiarity with the National and international Labor Laws
Qualified candidates should send their application cover letter indicating their salary expectations and current CV with three professional referees to the Finance and Administration Director, at vacancies@chskenya.org by 31st December 2010.

Please indicate the title and Reference number of the position applied for in the subject line of the mail.

Only shortlisted candidates will be contacted for interviews.

Canvassing will lead to automatic disqualification.

CHS is an equal opportunity employer and encourages applications from all who are qualified for the above positions.

Admin & Finance Assistant job in Kenya

JCCP’s mission is to contribute to global peace and security by building human capacity for conflict prevention and peace-building. JCCP specialises in capacity building of NGOs and civil society, community security, experts’ training in peacekeeping operations, peace-building for civilian, police and military, education and livelihood support.

JCCP Representative Office in Kenya was established in 2008 in Nairobi and currently it has several ongoing projects for Kenya and Somalia.

Admin & Finance Assistant
Duties and Responsibilities:

Under the direct supervision of Admin & Finance Officer and Project/Programme Manager, the duties and responsibilities of the Admin & Finance Assistant will be as follows:

    * S/he will keep monthly finance records for each project as well as JCCP Kenya self fund;
    * Assists drafting financial reports for each project;
    * Conducts the necessary payments without delay;
    * Monitors the expenditures of each project based on each budget lines;
    * Maintains office records, including receipts for each project in proper manners;
    * Procures the items which are necessary for the office and/or projects based on the regulations of each project; and
    * Performs other administrative duties as directed by the office.

Competencies:

    * Consistently approaches work with energy and positive constructive attitude, even under pressure;
    * Ability to build and maintain relationships with colleagues, partners, beneficiaries, government, donor organizations and other stakeholders;
    * Ability to multi-task and prioritize work schedules;
    * Sincerity and courtesy in assigned work;
    * Fluency in spoken and written English with systematic drafting skills; and
    * Good command of computer applications such as Microsoft Office in particular.

Education/Experiences

    * Excellent oral, written, and structured presentation skills with the ability;
    * College or University degree in relevant academic field such as business, accounting, finance and office administration;
    * Minimum of 2 years experiences in administration; and
    * Working experience, including intern experiences in NGOs could be added value.

How to apply

Please apply to kenya@jccp.gr.jp together with a cover letter, detailed CV, age, marital status, daytime telephone contacts and 3 referees’ contacts.

Only shortlisted candidates will be contacted.

Administrative Assistant Job Vacancy in Kenya

We are a company that deploys suitable technologies to curb environmental degradation in various countries. In Kenya, we are deploying energy-saving firewood cook stoves in all parts of the country.

We are currently seeking a qualified candidate to fill the position of Administrative Assistant.

Posts: 1
Reporting to: Kenya Business Director
Start date: February 1, 2011

Responsibilities

Will include, but not limited to:

    * Receive incoming calls and correspondence
    * General office administration including filing of mail and documents
    * Assist in the coordination of logistics for movement of goods to customers
    * Follow up on accounts receivable as instructed
    * Compile sales, manufacturing and operations data and other information needed for management reports
    * Set up accommodation and entertainment arrangements for company visitors

Minimum requirements

    * Diploma in Business Administration or related field of study with at least two years experience in a similar role
    * Experience in basic accounting will be an added advantage
    * Excellent interpersonal skills, good verbal and written communication
    * Fluent in English and Kiswahili

Email CV with 3 referees to: hrkenya@theparadigmproject.org

Email must be titled “Administrative Assistant”

Human Resources and Administrative Officer Job in Kenya - REA Vipingo Plantations

REA Vipingo Plantations Limited, a company listed on the Nairobi Stock Exchange is the largest sisal fibre producer in Africa and operates large scale estates in both Kenya and Tanzania.

REA Vipingo Plantations Limited is expanding its sisal and other activities in both Kenya and Tanzania and wishes to recruit a Human Resources and Administrative Officer for one of its largest plantations.

The position involves the management of certain administrative functions on a large scale plantation as well as the human resources role.

Candidates should have not less than six years experience of working in Human Resources within an organisation employing a large number of people. Experience of working in an agricultural plantation, horticulture or large scale manufacturing concern is essential.

The ideal candidate will be aged 35 to 48 years, be a graduate and have experience and training in Health and Safety and Industrial Relations.

This is an excellent opportunity within an expanding and ambitious multinational group for a motivated and capable individual. Remuneration is negotiable depending on experience and qualifications.

Applications should be sent together with a detailed CV to:

The Managing Director
REA Vipingo Plantations Limited
P.O. Box 17648 Nairobi - 00500

Manager, Administrative Services job in Kenya

Lake Basin Development Authority is a Regional Development Authority mandated to spearhead Development within the Lake Victoria Basin and its catchment regions, with a view of “fostering sustainable economic development and empowerment of the communities.”

In view of this and as part of fulfilling our Strategic Plan 2008 - 2012, the following positions are open for application from qualified professionals.

Manager, Administrative Services

He or She shall Responsible to the Managing Director through the Chief Manager, Finance & Administration

Determining and implementing general office services and accommodation.

Realization of Agreed Departmental Performance Targets, and general staff performance management

Formulation and implementation of headquarters and Fields stations security arrangement.

Authority Registry services.

Organization and implementation of effective inter office and outputs, communication system.

Administration of Authority transport services.

Acquisition and maintenance of offices accommodation.

Administration of staff Leave, Attendance and Movements.

Administration of office supplies and equipment.

Provision of protective wears and clothing.

Administration of utilities i.e. electricity, water and telephone.

Administration of Authority Reception.

Requirements

Professional Qualifications:

Bachelors Degree in any social science or equivalent

Post graduate qualification in Public Administration, Business/communication or equivalent will be an added advantage

Membership with relevant professional body

Relevant Experience & Skills:

At least 5 years in senior management position.

Highly polished analytical and problem solving skills

These position come with competitive salary packages.

Interested and suitably qualified candidates should send their applications quoting the job reference on the envelope, accompanied by a detailed CV with three referees and day time telephone contacts, copies of academic and professional certificates and testimonials, to reach the undersigned on or before Monday 6th December 2010

The Managing Director,

Lake Basin Development Authority

P.O. Box 1516-40100,

Kisumu

Chief Manager/ Finance and Administration

Lake Basin Development Authority is a Regional Development Authority mandated to spearhead Development within the Lake Victoria Basin and its catchment regions, with a view of “fostering sustainable economic development and empowerment of the communities.”

In view of this and as part of fulfilling our Strategic Plan 2008 - 2012, the following positions are open for application from qualified professionals.


Chief Manager/ Finance and Administration

Job Description

Reports to the Managing Director and shall be responsible for:-
Accounting, Human Resource and Administrative functions
Internalization of Results Based Management and performance culture within Finance & Administration Division
Preparation of annual budget in conjunction with other internal teams, monitoring and reporting on budget performance and reporting on expenditure forecasts.
Advising the Managing Director on all matters pertaining to Accounting and HR Management
Providing guidance on the overall Authority policy on Accounting and HRM
Advising the Managing Director on administrative guidelines as regards interpretation and implementation of labour Laws and other HR related Statutes
Development and maintenance of books of accounts and preparation of consolidated financial statements that are in compliance with Government Accounting procedures.
Implementing an effective system of internal control for orderly and efficient conduct of Authority business including; adherence to HR & accounting policies, safe guarding of assets, prevention of fraud and errors and ensuring and maintaining reliable financial information.
Automation of HR & accounting functions.
Implementations & improvements in accounting and reporting systems along with internal controls to facilitate accurate and timely reporting
Organizational performance management

Qualifications & Experience
Masters degree in Business Administration/Management, Human Resource Management or any other related field from a recognized university and must be a holder of CPA or CPS (K) or equivalent with at least ten (10) years experience in senior management position
Membership of relevant professional body
Computer literacy and knowledge of accounting/ HR package is essential.


These position come with competitive salary packages.

Interested and suitably qualified candidates should send their applications quoting the job reference on the envelope, accompanied by a detailed CV with three referees and day time telephone contacts, copies of academic and professional certificates and testimonials, to reach the undersigned on or before Monday 6th December 2010

The Managing Director,
Lake Basin Development Authority
P.O. Box 1516-40100,
Kisumu

Head of Human Resources and Administration job in Kenya

Kenya Film Commission (KFC) is a State Corporation established vide Legal Notice No. 10 of 2005.
The Commission, whose vision is to be the reputed film partner of choice, is mandated to promote Kenya as a centre of excellence in film production.
KFC works closely with film producers, government agencies, private organizations, professional bodies and associations in the film industry, other film commissions and other stakeholders in the film industry.
KFC has exiting career opportunities and now seeks to recruit self-motivated, dynamic and result-oriented persons to fill the following senior positions:

Head of Human Resources and Administration
Job Ref KFC/HHRA/2010

Reporting to the Chief Executive Officer, the job holder will formulate and implement Human Resources & Administration strategies and policies for optimum development and utilization of KFC resources.

Job Profile:

    * Development, implementation and regular review of KFC Human Resources strategies, policies and procedures.
    * Formulation and implementing Human Resources and Administration work plan in line with KFC performance contract.
    * Formulation and implementation of the corporate performance management and appraisal program.
    * Ensure proper coordination of the day-to-day operations and maximum utilization of Commission facilities such as vehicles and office equipments
    * Oversee all HR functions including HR planning and management succession, recruitment and selection, training and development, reward management, staff welfare, employee health and safety, employee relations, personnel administration, maintenance and separation.
    * Ensure proper management of disasters and timely response to emergencies.
    * Proactively advising the Commission on the best practice of managing people at work and of the labour laws as they apply to Human Resources management.
    * Provide effective leadership to the HR and Administration teams

Required Qualifications:

    * Bachelor degree in a relevant social science
    * Master’s degree in Business Administration or in a related field
    * Qualification in Human Resources Management at Diploma or degree level.
    * 7 years experience 3 of which should be in a senior management position
    * Hands-on knowledge of HRIS
    * Experience in public sector performance contracting process
    * Possess business, managerial, administrative and people mobilization skills
    * Team leadership and problem-solving abilities
    * Discretion when dealing with confidential information
    * Proficiency in computer application packages

These positions will attract a competitive remunerative package.

Please send your application and a detailed CV with two (2) referees indicating your current position, current remuneration, expected remuneration, e-mail and day-time telephone contact; including copies of relevant academic and professional certificates and testimonials, to reach the undersigned on or before December 22, 2010.

Please quote the Job reference number and address your application to:

The Chief Executive Officer,
Kenya Film Commission,
Lenana Road, Jumuia Place, Second Floor
P. O. Box 76417-00508, Nairobi, Kenya.
Tel. 020-2714073/4.

E-mail: md@filmingkenya.com

Only short-listed candidates will be contacted

IPPF Administrative Assistant job vacancy

The International Planned Parenthood Federation (IPPF), headquartered in London, UK, is the world’s largest voluntary organization working in sexual and reproductive health. It has more than 150 national Member Associations in 180 countries that serve 24 million clients through more than 50,000 outlets.
The IPPF Africa Region Office is based in Nairobi and serves 42 Member Associations in sub-Saharan Africa.
Visit our website www.ippfar.org for more information.
We are seeking qualified persons for the positions of Administrative Assistant and Project Accountant.

Administrative Assistant
The successful candidate will provide high level administrative support to the Regional Director’s office.
Main tasks
    * Provide administrative and logistical support to Board meetings and Regional Director’s travels; Assist in writing Board and Senior Management meetings minutes
    * Manage the Regional Director’s diary
    * Coordinate the follow of visitors into and out of the Regional Director’s Office
    * Receive, write and dispatch letters and documents from the Regional Director’s Office
    * Keep clear records and filing of information in the Regional Director’s office
    * Organize and maintain office administration process and information systems.
Minimum Requirements
    * A first degree in Social Sciences, business administration and/or development studies from a reputable university.
    * t least 3 years’ experience in a similar position with formal training and proficiency in MS Office applications, executive office management and proven analytical skills in an international NGO.
    * The incumbent should have outstanding interpersonal skills, be articulate, be tactful and be diplomatic.
How to apply

Please email a cover letter outlining your suitability (maximum 1 page) and your CV to hroffice@ippfaro.org alternatively, apply using our online application form available at http://www.ippfar.org/en/About/Jobs/

Full Job Descriptions are at the same website

Closing date for applications 8th December 2010.

We regret only short listed candidates will be contacted.

IPPF is an equal opportunities employer!

Head of Human Resource & Admin job in Kenya

Our client, The New Kenya Co-operative Creameries Limited is the leading Dairy Company in the Country re-known for its world class brands that include KCC Butter, Ghee, Cheese, Gold Crown, Safariland and Mala among others.
As part of their strategy to further strengthen and consolidate their lead, they wish to fill the following position urgently:

Head of Human Resource & Admin
Job Ref. 4627

Job Profile

    * Managing the planning and strategy of the human resources.
    * Overseeing the human resource training and development programs as well as managing performance.
    * Managing the recruitment process, selection of candidates and the development of employees as well as ensuring a retention program.
    * Developing and reviewing the policies and procedures for the Human Resources and Administration department.
    * Managing employee relations and services.
    * Developing and administering rewards system for the company.
    * Participating in the CBA negotiations and interpreting labour laws.
    * Analyze training needs to design employee development and safety programs.

Person Profile

    * Bachelors degree in HR or related field.
    * Higher National Diploma in Human Resources /Membership to HR professional body (IHRM)
    * 7 to 8 years relevant experience.
    * Proven competence in a front line management position.
    * Demonstrated leadership and managerial capabilities.
    * Organization and coordination skills.
    * Excellent interaction and presentation skills.

Send your application and a detailed CV with a daytime telephone number.

Please also summarize yourself as follows:

    * Job Ref. No.
    * Your Name
    * Current/Past Salary: Year 2009 p.m, Year 2010 p.m
    * Year 2010 Benefits: If house, state market rent, if car state cc.

Send your application by hand, courier, post or email so as to reach us by 6th December 2010.

Send to:

Executive Selections Division,
Manpower Service (K) Ltd,
3rd Floor, Landmark Plaza,
Directly Opposite Nairobi Hospital Entrance,
P.O. Box 50736 - 00200, Nairobi.
Email: manpowerkenya@kenyaweb.com.

Finance & Admin Manager Career Opportunity

Our client, a medium size organization invites applications from resulted oriented and qualified candidates to
head the Finance & Administration function.

Responsibilities

Developing financial statements and reports for decision making purposes
Developing and administering budgets
Effecting administrative and financial processes and procedures
HR Administration
Qualifications

B.Com. (Finance or Accounting) or equivalent
CPA(K) or ACCA Final
10 years of financial I accounting and admin. professional experience of which 5 years were served at a senior management position.
Computer skills, various accounting Softwares including Quick books
Email your application and CV indicating your salary expectation to: gwainaina@mugowaweru.com on or before 24/11/2010

For more information call Wainaina on 533876

COHRE Finance and administration Officer Job Vacancy

The Centre on Housing Rights and Evictions (COHRE) is an international human rights NGO working to promote and protect the human right to adequate housing for everyone, everywhere. COHRE has regional programmes in Africa, Asia and Latin. Established in 1994, COHRE is now an important voice in the global human rights movement.

Finance and administration Officer

Reporting to the Africa Regional Director, the position is responsible for the overall
management of financial, human resource and administrative systems of the regional office and its programs.

S/he ensures that internal office administrative systems are running smoothly and are appropriate for the needs of programme activities. S/he liaises with national and local Government units, NGO partners and donors on matters relating to finance administration of the COHRE Africa regional office.

Principal Duties and Responsibilities
Implement and maintain efficient financial systems and internal controls
Monitor and ensure compliance to all relevant statutory and taxation requirements.
Maintain suitable staff records and undertake human resource management tasks
Facilitate office logistics and administrative tasks including procurement, permits, events etc
Manage cash flows, banking requirements and budget monitoring.
Prepare accurate internal and external financial analysis and reports
Plan and develop fiscal year-end audit schedules, coordinate subsequent audit exercises.
Offer basic support on IT issues and arrange additional support if necessary.
Other duties as assigned by the Regional Director.
Minimum Requirement
A university degree in Finance/Accounting.
A minimum of 3 years working experience in management of finance and administration systems preferably in a non-Governmental organization.
Knowledge of accepted accounting, auditing practices and its linkages to programme.
Familiarity with government regulations and requirements particularly towards international NGOs.
Knowledge and experience in use of Microsoft Office for operational management.
Leadership and analytical skills, good communication and interpersonal skills.
Attention to detail and ability to plan, work with minimal supervision.
Proficiency in written and oral English is a requirement.
Ability to make sound judgment and take decision.
A Diploma in Human Resource Management, Certified Public Accountant will be an added advantage.
COHRE is an equal opportunity employer if you are passionate about joining us please send a brief covering letter and curriculum vitae to COHRE Africa Regional Director, New Rehema house, P.O Box 22437 00100 (GPO) Nairobi, Kenya;

OR at cohreafrica@cohre.org. By 1 st December 2010.

Only shortlisted candidates will be contacted.

For more information visit our website www.cohre.org

Deputy Director for Administration - Church World Service (CWS) Jobs in Kenya

Founded in 1946, Church World Service is a cooperative ministry of 35 Protestant, Orthodox, and Anglican denominations, providing sustainable self-help and development, disaster relief, and refugee assistance in some 80 countries.

Closing date: 03 Dec 2010
Location: Kenya - Nairobi

The Deputy Director for Administration is responsible for the oversight of all aspects of the administration of the Church World Service/Overseas Processing Entity (CWS/OPE) Nairobi office, including the management of financial resources, physical assets, human resources and information technology.

The Deputy Director for Administration ensures compliance with CWS and DOS/PRM policies, including A-133 audit requirements and Kenyan law. This position reports directly to the CWS/OPE Nairobi Director, is part of the OPE Senior Management team and works closely with the Deputy Director for Operations, the Cultural Orientation Regional Coordinator and the staff at CWS headquarters in New York.

This position directly supervises the Financial Controller, the Travel Officer, the Human Resources Manager, the Manager of Information Systems, the General Services Officer, and the Administrative Secretary, as well as indirectly supervising other administrative, human resource, and finance staff in the Nairobi office.

Core Functions:

1. Financial Management
Ensure accurate preparation and timely submission of all financial records, reports and statements as required under the terms of the Cooperative Agreement.
Develop policies and standard operating procedures to ensure the accountability, transparency, and efficiency of CWS/OPE-Nairobi, and to ensure compliance with the Cooperative Agreement, relevant OMB Circulars, and PRM and CWS policies.
Prepare the annual OPE budget and revisions, and monitor expenses in accordance with authorized budgets.
Ensure cost-effective use of OPE human and financial resources, including a monthly review of expense reports and financial projections with OPE unit supervisors.
Supervise the transparent disbursement of program funds in accordance with GAAP, relevant OMB circulars, the Cooperative Agreement and CWS/IRP policies and procedures.
Supervise the annual external audit and implement recommendations in a timely manner.
Supervise the authorization of CWS/OPE Nairobi accounting and banking services.
2. Physical Assets
Supervise the requisition, maintenance, and inventory of expendable and non-expendable equipment.
Review and sign all Purchase Orders to ensure correct budget line allocation and that all information and supporting documents are adequate and correct.
Review all contractual agreements for goods and services, equipment and insurance, and maintain copies of all relevant contracts.
Ensure that all adequate insurance is arranged for all property and personnel and other liabilities in accordance with Kenyan law.
3. Human Resources
Oversee the human resource functions of CWS/OPE Nairobi including staff recruitment, training and performance management, interpretation and implementation of CWS/OPE Nairobi personnel policies, and administration of payroll and employee benefits.
Ensure that staff training and staff care strategies are developed and implemented.
Ensure that OPE human resources management draws on best practices from the international NGO community.
Supervise the efficient and cost-effective planning and implementation of official travel.
4. Information Technology
Ensure that CWS/OPE Nairobi has a robust strategy for using information technology to increase the efficiency and effectiveness of its work across the organization.
Ensure that mission critical IT systems and electronic data are effectively managed, protected and backed up.
Coordinate with the Manager Information Systems for effective communication of IT policies with OPE staff members and CWS headquarters.
5. Other Functions
Serve on the CWS/OPE Nairobi Safety and Security Management Team.
Ensure that standard operating procedures for the Administrative are supported and in line with CWS/OPE Nairobi security policy and that the administrative staff receives relevant security training.
Other duties that may be assigned to enhance the quality and efficiency of the administration of operational programs to attain program objectives and maintains the high professional standards of CWS/OPE Nairobi and CWS.
Position Requirements:
U.S. Citizenship.
Bachelor’s Degree in Finance, Accounting, Business Administration, Public Administration, or related field. A Masters Degree in a relevant field or certification as a Public Accountant is preferred.
Minimum of 3 years management experience with an international NGO in a similar position.
Experience of financial management on US federal government funded projects and knowledge of US federal government financial regulations.
Knowledge of automated financial and accounting reporting systems.
Demonstrated ability to analyze financial data and prepare budgets, financial reports and statements, and cash flow and expense projections.
Demonstrated experience with human resource management. Experience in the areas of performance management, staff training and welfare is highly desirable.
Demonstrated ability to administer a large and diverse operational program.
Proven leadership and decision-making skills.
Strong verbal and written communication skills.
Demonstrated organizational skills, as well as strong analytical and problem solving skills.
Excellent computer skills, including strong knowledge of Microsoft Office applications and accounting software. Experience managing the IT function of an organization is preferred.
Ability to maintain confidential information.
Ability to manage a large and diverse workload under pressure with competing priorities.
Ability to maintain high performance standards and attention to detail.
Demonstrated ability to work as a part of a team in a multi-cultural environment.
Ability to conduct oneself in a professional and courteous manner to represent the best interests of OPE Nairobi and CWS.
How to apply

Send Résumé to:

Church World Service
Attention: K. de Lopez
P.O. Box 968
Elkhart, IN 46515

or fax to 574/266-0087

or e-mail to cwshr@churchworldservice.org

Save the Children Canada Finance and Administration Manager Job in Kenya

Save the Children Canada works in 37 countries around the world to deliver child rights programs. Established in Kenya in 1984 our programs operate in Eastern and Central Districts. We are a member of Save the Children International, the world’s leading independent organization for children.

Job Purpose

Responsible for overall management of financial, human resources and administrative systems of the Kenya Country Office and its programs.

Key Accountabilities
Implement and maintain efficient financial systems and internal controls in accordance with SCC policies and procedures, in compliance with international standards and Generally Accepted Accounting Principles.
Ensure donor compliance of all regulations ensuring timely reporting and adherence to procurement procedures in transparent, accountable, organized manner
Manage cash flow and banking arrangements, monitor currencies, liaison with principle bankers and act as a bank signatory.
Collaborate with management and budget-holders to prepare annual budgets, budgets proposals and amendments and other financial, HR and administrative requirements. Provide timely information to budget-holders for effective budget monitoring.
Manage grants to sub grantees and ensure compliance with donor and reporting requirements.
Develop capacity-building training sessions for budget holders, finance staff, new staff and partners.
Maintain and update Country Office Finance Manuals.
Plan and develop fiscal year-end audit schedules, coordinate subsequent audit exercises.
Perform HR duties including recruitment, contract negotiations for national staff. Supervise finance and administration personnel.
Participate as member of Senior Management Team, review and decision making body.
Essential Qualifications
BA in Accounting from a reputable university with recognized designation (CGA, CMA, CA or CPA).
Minimum 8 years experience in management of finance and administration systems preferably a non-government organization.
Working knowledge of Sun System or knowledge on similar accounting software
Superior knowledge of grants management regulations and reporting requirements of major international donors.
Leadership and analytical skills as well as ability to communicate effectively in English
Interested applicants should send a cover letter, curriculum vitae, three referees and day time telephone contact to kfo@sc-canada.or.ke or Box 27679-00506, Nyayo Stadium, Nairobi no later than 30th November, 2010