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Wednesday, January 12, 2011

Accounts Assistant job in Kenya

Introduction: A small medical equipment importer and supplier is looking for a full time (Monday to Saturday) Accounts Assistant.

Their duties and responsibilities will include:
1. Organizing for cleaning, arranging files and wiping working tables and computers on a daily basis.
2. Checking emails every morning and printing them.
3. Typing emails and sending them after they have been approved.
4. Typing and printing letters and organizing for letter delivery either by hand, post office or through email.
5. Checking letters twice a week at the post office and opening business related correspondences, informing the finance manager on the same correspondence for his action.
6. Making sure that the finance manager is aware of any bills received and pointing out the due dates especially for electricity and water.
7. Reminding the finance manager of bills and arranging for payment of bills before due date.
8. Answering the office telephone professionally and filling in the message form.
9. Performing accounting work including:
a) Bank reconciliations (after examining the bank statement for any errors).
b) Posting accounting data into Quickbooks on a daily basis.
c) Filing of accounting documents: Bank statements, Petty cash vouchers, LPO, invoices, Delivery notes, credit notes, cheque counterfoils, bills, email correspondences etc
d) Preparing sales documents using quickbooks, i.e Delivery notes, Invoices, Customer statements, customer quotation,
e) Preparing purchases documents using quickbooks, i.e Purchase orders
f) Photocopying of incoming and outgoing payment cheques
g) Preparing monthly customer statements (Accounts receivables)
h) Preparing financial statements for auditing purposes, i.e balance sheet, profit and loss, general ledger, trial balance and depreciation schedule.
i) Generating financial statements for auditing purposes, i.e balance sheet, profit and loss, general ledger, trial balance and depreciation schedule, and organizing to hand them over to the auditors before the 15th of February each year.
10. Performing any other work that may be assigned to you.

Education: Minimum of CPA II or KATC final.
Work Experience: Minimum of 2 years accounting work experience.
Computer Skills: Experienced in Quickbooks, Microsoft Word and Microsoft Excel.

How to apply:
Those who meet the above requirements should write latest by February 7th 2011:
An application letter stating why they think they are qualified for the job. Please include your current and expected salary.
Attach their most recent detailed CV showing their previous work experience, duties and responsibilities, education, etc.
Three references and their contact information who can confirm the candidate's work.
Email the above information to
Sorry, only shortlisted persons will be responded to.

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