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Saturday, December 18, 2010

Administration Officer- Work Permits job in Kenya

Our client, an International Christian NGO, is seeking applications from suitably qualified, dynamic and self driven individuals to fill the position of Administration Officer- Work Permits.

Purpose of Position: To provide administrative support to the administration leadership and to the East Africa Regional Office staff and hosted units that ensures efficient and effective running of the EARO office.

Major Responsibilities

 ·         Maintain contact with Immigration and Ministry of Foreign Affairs for the day to day follow up and processing work permits, dependent passes, alien cards, diplomatic I/Ds, duty-exempt purchase processing including staff vehicle purchasing, clearance, registration and number plate acquisition from Kenya Revenue Authority etc. and visas for staff to ensure legal presence in Kenya and staff ability to travel to various countries

·         Ensure updated asset records, tracking of fixed assets, equipment and furniture, allocation, and disposal.

·         Generate and maintain all administrative contracts in liaison with the Administration Manager to ensure up-to-date and serviced contracts, prompt payment, renewal and appropriate filing with ease of retrieval

·         Management of telecommunication service providers (voice, data and internet) accounts to ensure valid contracts, prompt payments and troubleshooting.

 Knowledge, Skills and Experience

·         At least a Higher Diploma in Business Administration or related field.

·         At least 5 years experience in administration support  with a good knowledge of the requirements, processes and procedures at the Ministry of Foreign Affairs and Immigration department Good planning and organizational skills and efficient work methods

Ability to communicate within a cross-cultural environment essential

Do you have the above stated Knowledge, Skills and Experience, and are you up to the tasks outlined? If so, and you are interested in this position, send an application letter plus detailed CV, demonstrating how your profile matches the requirements above, to Closing date is 31st Dec, 2010. Only shortlisted candidates will be contacted

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