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Monday, December 27, 2010

Financial sector support project - credit no. 4191-ta employment opportunities - readvertised Procurement specialist (2 posts)

This request for Expressions of Interest follows the General Procurement Notice (GPN) of this project that appeared in UN Development Business (UNDB) issue number 692 of December 16, 2006.
The Government of the United Republic of Tanzania has secured funds from Development Partners towards the cost of the Financial Sector Support Project (FSP). It is intended that part of the proceeds of the funds be applied to eligible payments under the contract for Employment Services for Financial Management Specialist for the FSP and Housing Finance Project (HFP).
The main objective of this assignment is to provide technical advice and manage all stages of the procurement processes for Goods and Consultancy Services undertaken by BOT with regards to the implementation of the FSP and HFP Projects. The Procurement specialist will report to the Head of the Procurement Management Unit (PMU).
Duties and responsibilities of the Procurement Specialists
The Procurement Specialist will develop and implement a cost effective procurement management system for the projects, including procurement plans in accordance with the World Bank Guidelines. The duties and functions of the Procurement Specialist will include, but not limited to:
Set up systems for procurement planning, implementation, monitoring and documentation for the projects as per required standards;
In consultation with the projects’ Technical Teams and the Head of the PMU, prepare realistic, consolidated, updated annual procurement plans which are in harmony with the work plans and available funds;
provide guidance in the preparation of detailed procurement plans in which key milestones are indicated and ensure the relevant columns are
filled in as and when each stage is accomplished, and establish a simplified tracking system for monitoring procurement activities;
Provide advice to project technical teams and beneficiaries at all stages of procurement to ensure that the projects procurement activities are carried out in accordance with the World Bank Guidelines;
Prepare Specific Procurement Notices (SPN) for the international and national competitive bidding procedures for procurement of goods as well as selection of consultants in accordance with the World Bank Guidelines and procedures for their posting in dgMarket and UNDB online;
Provide guidance and coordination in the preparation of inputs (Terms of Reference, Schedules of Requirements and Specifications) to Prequalification Documents (PQD), Bidding Documents (BDs), and Requests for Proposals (RFPs) and other procurement documents;
Provide guidance and support in ensuring timely initiation of procurement processes, monitoring of the procurement processes and ensuring responses to procurement related queries are provided timely;
Provide professional advice in the procurement processes including: invitation and receiving of proposals and bids; procedures for opening of EOIs, proposals and bids; conducting the evaluation of EOIs, Proposals, Bids, etc and preparation of the associated evaluation reports; contract negotiations and preparation of contracts; and ensuring that the signed contracts are published and distributed to relevant parties;
Provide advice to the evaluation committees in the evaluation of bids and proposals in accordance with the World Bank Guidelines and preparation of evaluation reports and recommendations for contract awards in accordance with the Standard Forms of Evaluation Reports, including obtaining the necessary clearances and finalisation of contracts for signature;
Provide professional guidance and advice on procurement documents filling for safe keeping of procurement records and propose and implement mechanisms for ensuring that important procurement documents are filed and retained in the established procurement files;
Provide support in contract management, especially in monitoring contract execution, ensuring timely delivery of goods and consultants reports and other deliverables, and ensure compliance to provisions in contracts by all contracting parties;
Attend to procurement queries, disputes and complaints as they may arise during the procurement processing;
Provide Technical Support in preparation of monthly, quarterly and annual procurement progress reports, as shall be required, and ensure issues identified during the reporting period and actions taken to resolve them are clearly narrated;
Identify all possible inherent risks related to procurement, especially those related to fraud and corruption and propose appropriate measures to mitigate them; and
Carry out any other procurement related function as shall be assigned by the Head of PMU.
Qualifications and experience. It is expected that the interested individuals must demonstrate to possess the following:
Must have a degree, from a recognized University, in either Procurement, Management, Economics, Engineering, Business Administration or any other related field;
Professional qualifications in procurement will be an added advantage;
Must have at least 5 years experience in executing procurement activities.
Demonstrate understanding of the World Bank Guidelines for Procurement of Goods and Works as well as Selection of Consultants;
Must be computer literate in Microsoft Office (Word Processor, Spreadsheets etc) and any other applications used in procurement;
Working experience with World Bank/IDA funded projects is an added advantage;
Must be a person of proven honesty and integrity with no criminal record, result oriented and proactive.
Fluency in spoken and written English is required. Knowledge of Kiswahili languages will be an advantage. Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences. Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Terms and conditions of service
This is a project position supported by Donor Funds, and is a non-established position for which contract terms are limited to the period of the project, and may be renewed subject to extension of the funding.
The Procurement Specialist will be recruited by BOT for an initial period of twelve months and the contract may be renewed contingent upon project budgeting and satisfactory performance.
An attractive consolidated remuneration packages for the position will be paid in accordance with the projects budget.
The Bank of Tanzania (the Client) now invites eligible individuals to express their interest in providing the required services. Interested consultants must provide information indicating their professional capability to undertake the consultancy. Such information may include C. V. demonstrating the needed qualifications and experience.
A short list will be prepared on the basis of expressions of interest submitted to Bank of Tanzania in writing. The selection method will be in accordance with procedures set out by the World Bank Guidelines; Selection and Employment of Consultants by World Bank Borrowers, May 2004 revised October 2006.
Interested individuals may obtain further information at the address given below between 8.30 hrs and 16.30 hrs, Monday – Friday, exclusive of public holidays, before the deadline for the submission of expression of interest.
Expressions of Interest in writing, with detailed C. V. should be sent to:-
Postal: Manager,
Procurement Management Unit
Bank of Tanzania,
P.O. Box 2939,
Dar es Salaam
Physical: 5th Floor, South Tower,
10 Mirambo Street,
Dar es Salaam.
Telephone No.: 255 22 2235194/5
Fax No.: 255 22 2234219,
Deadline for submission of expression of interest is10th January 2011 at 12:00 hours local time.

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