Secretary Vacancy Notice: World Health Organization (WHO)

World Health Organization. Organisation Mondiale De La Sante
The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice – WHO GS01/12/09
Title: Secretary
Project: EHA(Post No: 3.4938)
Grade: G4

Duty Station: Nairobi, Kenya
Contract type: Fixed-term appointment

Duration: 2 Years (renewable)
Date of issue of application: 15 January 2010
Deadline for applications: 01 February 2010

Applications are hereby invited from suitable Kenyan Nationals to fill the above post.

Terms of Reference:

The incumbent shall perform the following duties:-

* Provide secretarial support to the technical programme implementation.
* Maintain appointment records for supervisors and arrange for the provision of general and background materials. Screen telephone calls and mail ensuring the smooth flow of information within the office.
* Record, log, distribute and process incoming and outgoing mail. Draft, edit and review technical correspondence and documentation, including correctness in English; revise final drafts and update changes in accordance with the WHO practices and procedures.
* Develop and maintain office filing systems and mailing lists.
* Make official travel arrangements for the technical programme. Prepare documentation for travel, liaise and follow up on approvals and issuance of tickets and daily subsistence allowance (DSA).
* Provide support to the technical programme and other related programmes. Prepare and mail out invitations, prepare and update the mailing lists of participants. Compile and distribute information concerning forthcoming meetings, analysing the needs and assisting in coordinating the flow of meeting documents, monitor the processing of correspondence and preparation of reports.
* Make logistical and travel arrangements including securing hotel booking for experts, consultants and meeting participants, identify and secure meeting venues, prepare and distribute appropriate post-session documentation before and after the meetings.
* Co-ordinate and make necessary arrangements for visas, issuance and monitoring of tickets.
* Provide conference servicing assistance at meetings; register participants, format presentations for ongoing discussions, and follow-up on impeding actions.
* Any other duties as may be assigned.

Qualifications:

* Secondary education.
* Training in certificate or diploma in computerized Secretarial duties and office procedures
* Language: Fluency in English, knowledge of French an advantage.
* Experience: Five years working experience preferably in the UN system or with International Organization.

Applications to be sent to:

Administrative Officer
World Health Organization
P. O. Box 45335,
Nairobi

Quoting this Vacancy Notice Announcement Number.

Latest CV should be attached to the application.

Applications from women are encouraged.

Only candidates under serious consideration will be contacted for interview.

All applications must be received before by end of business of 1st February 2010.

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