Centum Jobs. Executive Assistant To The MD.

Centum Investments Jobs Kenya.

EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

JOB SUMMARY
Responsible for the effective management and coordination of activities in the Managing Director’s office. Oversees general office administration and provides human resources services support.

This position reports to the Managing Director and has a dotted reporting relationship to the Finance and Human Resources Manager with regard to general office and human resources administration duties.

KEY RESPONSIBILITIES
Managing Director’s Office
• Manage the MD’s diary, make travel arrangements, organise timely workflow and maintain an efficient Corporate wide filing system.
• Handle routine and non-routine correspondence, emails and faxes addressed to the MD’s office.
• Support the Company Secretary in organising Board Meetings, Corporate Events or any other duties as directed from time to time.

General office administration
• Supervise the support staff i.e. the Driver, Messenger and Administrative Assistant
to ensure efficient provision of general office administration services.
• Manage procurement, receipt and issuing of office supplies
- prepare price/quotation comparisons, place orders and follow up payments.
• Ensure that the company’s offices are clean, neat and that the furniture and fittings are in good condition.
• Make travel and accommodation arrangements for all members of staff.
• Handle office petty cash, the kitchen budget and staff social event allowances.

Administration of human resources
• Provide staff with advice and guidance in interpreting and implementing HR policies.
• Assist in the implementation of the performance management system through preparing the evaluation calendar, administering and monitoring the performance evaluation process.
• Administer the recruitment process through maintaining a database of applications, setting interview appointments as and when necessary, preparing employment contracts and participating in the induction of new staff.
• Facilitate applications for relevant employment documentation including medical cards, NHIF and NSSF for new staff.
• Prepare administrative paperwork pertaining to staff members’ terms of employment including reference checks, confirmation letters, extension of appointments and separation from service.
• Administer staff benefits and welfare schemes such as the insurance scheme (Group Life and Group Personal Accident), loan administration, leave administration and medical and pension schemes.
• Liaise with the finance department to ensure the payment of statutory deductions to relevant government authorities.
• Assist the Finance and Human Resources Manager in training administration including collating staff training needs, preparing the training calendar and liaising with trainers and training venues.

EDUCATIONAL REQUIREMENTS
• University degree in social studies, general administration or secretarial studies.
• Professional qualifications in communications/public relations and human resources management.

REQUIRED EXPERIENCE

KEY COMPETENCIES
• Mature, energetic, self motivated individual with a strong ethical base.
• Good interpersonal and communication skills.
• Ability to maintain confidentiality, tact and diplomacy skills.
• Strong organisation skills, ability to multi-task, prioritise, pay attention to detail and work with minimum supervision.
• Telephone handling skills and office etiquette.
• Influencing and persuasion skills.

All applications including detailed curriculum vitae should be emailed to ea.jobs@centum.co.ke not later than 15th January 2010.

Applicants who do not hear from us by 29th January 2010 should consider themselves unsuccessful.

www.centum.co.ke

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