Position: 1 (one) Field Coordinator
Line Manager: Country Director
Location: Nairobi, Kenya
Closing date: 1st January 2010
Duration of the contract: 12 months with possibility of extension
Solidarités is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster.
For 29 years, Solidarités has concentrated its action on meeting three vital needs: water, food and shelter. By carrying out emergency programmes, Solidarités acquired experience end expertise in the fields of access to drinking water and sanitation.
The joint Kenya / Somalia mission is relatively young (started in March 2007) and includes 2 projects in South Somalia, and 1 project in Kenya at the moment.
In Kenya, Solidarités has one project in Lodwar focus on Water and Sanitation and Food Security, whether in an emergency context or a recovery context.
In Somalia, Solidarités has one project in Bardera district / Gedo and another one in Afmadow district / Lower Juba.
Solidarités is now starting the phase 3 of its Food Security project in Nairobi Informal settlements.
Solidarités’ strategy to improve food security for the urban poor is to capitalize on its former experience in the informal settlement in order to:
Line Manager: Country Director
Location: Nairobi, Kenya
Closing date: 1st January 2010
Duration of the contract: 12 months with possibility of extension
Solidarités is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster.
For 29 years, Solidarités has concentrated its action on meeting three vital needs: water, food and shelter. By carrying out emergency programmes, Solidarités acquired experience end expertise in the fields of access to drinking water and sanitation.
The joint Kenya / Somalia mission is relatively young (started in March 2007) and includes 2 projects in South Somalia, and 1 project in Kenya at the moment.
In Kenya, Solidarités has one project in Lodwar focus on Water and Sanitation and Food Security, whether in an emergency context or a recovery context.
In Somalia, Solidarités has one project in Bardera district / Gedo and another one in Afmadow district / Lower Juba.
Solidarités is now starting the phase 3 of its Food Security project in Nairobi Informal settlements.
Solidarités’ strategy to improve food security for the urban poor is to capitalize on its former experience in the informal settlement in order to:
- Improve the capacity of the urban poor to produce themselves a part of their food, by expanding the Urban Agriculture approach (“Garden in a sack”) implemented successfully by Solidarités in the slums. Urban agriculture will be complemented by poultry production for the very most vulnerable.
- Enable the beneficiaries to increase their income by selling part of this production (cash crops, poultry).
1/ Objective of the position:
- The Field Coordinator is the responsible of the overall conduct of the program in each and all of its components: representation, management, activities, needs evaluation, logistics, security management and administration.
- He/She manages his team to achieve the humanitarian objectives as defined per the proposal and according to Solidarités principles.
2/ Hierarchy
Under the authority of: the Country Director
Responsible of:
Under the authority of: the Country Director
Responsible of:
- All the project staff (40 persons)
- And directly manages in particular :
- 1 Administrator / log
- 4 Supervisors
- 1 Technical Assistant
3/ Key responsibilities
Note: this list gives the framework of your activities but it is not exhaustive. You may be asked to complete other duties.
Management
Manage directly :
Note: this list gives the framework of your activities but it is not exhaustive. You may be asked to complete other duties.
Management
Manage directly :
- 1 Administrator / log
- 4 Supervisors
- 1 Technical Assistant
- Organize the planning and supervision of the work
- Ensure that performance evaluations are conducted regularly and job descriptions are relevant and updated for the staff under his responsibility.
- Responsible of the planning with the team
- Ensure that the principles and the Charta of Solidarités are known, respected and put in action
- Organize the formal and informal communication in the team.
Human Resources
- Recruit the staff necessary to the project’s implementation according to Solidarités guidelines.
- Insure the respect of Solidarités rules and regulations for the national staff and ensure Kenyan Labour Laws are respected.
- Propose updates concerning HR package according to the needs (salaries per diem, training, break, …)
- Insure that stress management procedures are in place and are respected.
- Anticipate and plan human resources requirements
- Organize and help to solve team conflicts and make sure working conditions are as good as possible.
- Build the capacity of the project staff.
Finance and accountancy
- Responsible of the finances and of the administration in coordination with the Administrator / Logistician
- In the particular context of the starting of this new project, pay attention to the right implementation and training of Solidarités administrative procedures in link with the Admin / Log
Logistics
- Responsible of the logistics in coordination with the Administrator / Logistician
- In the particular context of the opening of this new project, pay attention to the details of the base setup in link with the Admin / Log
- In the particular context of the opening of this new project, pay attention to the right implementation and training of Solidarités logistic procedures in link with the Admin / Log
Program Coordination
- Responsible of the progress and of the quality of the program
- Responsible of the relevance of the activities regarding the humanitarian needs of the populations
- Supervising the planning of activities and resources’ use and the matching of the budget with the activities
- Monitor the humanitarian context in the area and identify population needs
- Organize and write new propositions of humanitarian actions (evaluations, proposals) according to population needs
- Contribute to capitalization
- Responsible to develop lessons learnt on strategic approaches (procurement, payment, recruitment, …)
- Ensure that Solidarités Management tools are properly used
Security
The security management and context analysis is under the responsibility of the Program coordinator.
The log-admin is responsible of its daily management.
The security management and context analysis is under the responsibility of the Program coordinator.
The log-admin is responsible of its daily management.
- Participate constantly to the gathering of information about the context of the mission, incidents, political changes or any information related to security and report it to the Program Manager.
- Supervise the organization of distributions (criteria of selection, security management)
- Participate security meetings
- Ensure good relationship with the local authorities and every actor related to security (Ngos, agencies etc…)
- Update regularly to the security guidelines with the Program Manager
- Brief every newcomer to the compound about the security rules and about the context
- Organize the sharing of information with the team
Reporting
- Prepare and is responsible for weekly report with the participation of the team
- Prepare report for donors (interim and final reports).
- Report any security incident to Nairobi immediately.
- Focal point for all the communication with the Country Director and Deputy Country Director for Kenya.
Representation
- Responsible for all representation purposes toward local authorities and communities and make sure good relations are maintained
- Responsible of the good links and appropriate coordination / validation with the Kenyan Authorities (Ministry of Water, of Agriculture, Veterinary services, Public Health services…)
- Participate regularly and be an active member of the District Steering Group with other NGOs and the Kenyan Government
- Responsible for all representation purposes toward NGOS, UN etc… and maintain a pro-active relationship with them
- Participate meetings and makes Solidarités and its activities known.
- When relevant, is the representative on the field toward the donors
4/ Qualifications and experience requested
Education:
Education:
- Minimum Bachelor or equivalent in a degree relevant with Humanitarian actions (Project management, watsan, livestock…).
- Generalist background appreciated.
Experience:
- At least 3 years of experience in a senior equivalent management position with NGOs
- At least 5 years of experience in project implementation with NGOs
- Previous experience in Nairobi Informal Settlements is an advantage
- Previous experience with Solidarités (good knowledge of Solidarités procedures) is a clear advantage
6/ Person Specification:
Skills and competences:
Skills and competences:
- Excellent writing capacities
- Resistant to high stress
- Natural leadership
- High working capacity
- Respect of tight security and behaviour rules
- Reactivity and adaptation to a dynamic context
- A clear taste for difficult challenges
Languages:
- English (working language) : fluent with excellent writing capacities
- Kiswahili : fluent
- French is a clear advantage as one of the project donor requires reports in French
Computer skills:
- Excellent knowledge of Word, Excel, PowerPoint, Internet
- GIS basic knowledge is a plus
Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 1st January 2010.
Please clearly indicate the position you are applying for in the title of your email.
Only short-listed candidates will be contacted for an interview.
Solidarites is an equal opportunity employer
