Admin & Logistics Assistant Job Vacancy: FilmAid International (FilmAid)

Position: Admin & Logistics Assistant

Location: Dadaab

FilmAid International (FilmAid) invites qualified Kenyan applications to fill the above position.

Persons from North Eastern province are particularly encouraged to apply.

FilmAid International is a non-governmental organization that uses film to promote health, strengthen communities and enrich the lives of the world’s vulnerable and uprooted.

FilmAid is currently implementing programmes in Kakuma and Dadaab refugee camps in Kenya.

Responsibilities:

Finance Support

• Management & maintenance of petty cash in the office
• Preparing cash forecasts for Dadaab office
• Preparation of financial reports for management, donor reviews and statutory audits
• Prepare for internal and external audits and donor financial review

Office Administration

• Develop and maintain an accurate and efficient filling system
• Maintain incentive staff files
• Maintain the national staff leave schedule
• Represent FAI in all administrative related task forces in Dadaab and the organization when required
• Making travel arrangements and preparing all travel documents for staff and visitors

Logistics Support

• Co-ordinate Dadaab’s process of procurement, goods reception and arrange for transportation
• In-charge of Storage & stores Management for assets and consumables
• Maintenance of a fixed asset register and carrying out stock takes
• Asset management; ensure proper care and use of vehicles, generators, audio equipment and other FilmAid assets
• Reporting regularly on logistics status of the program

Requirements:

• Certified Public Account (CPA) part II
• Diploma in Business Administration, Human Resources or logistics from a recognized institution
• At least 1 year experience in Accounting and or logistics department preferably with a humanitarian aid organization
• Proficiency in MS Word, Excel and at least one computerized accounting system. Knowledge in Quick Books will be an added advantage
• Ready to work for long hours in a hardship area
• Team player, excellent interpersonal, organizational, multitasking and communication skills
• Commitment to humanitarian principles and action

Please email applications with only cover letter, CV and 3 references by 15th January 2010 to: ssuge @ filmaid.org

Applications in Dadaab can also be dropped at the FilmAid office in CARE DMO Compound

Only short-listed candidates will be notified

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