Accounts and Administration Manager Job Vacancy: mothers2mothers (m2m)

mothers2mothers (m2m) is an international non-governmental organisation headquartered in Cape Town, SA, dedicated to providing education and support to pregnant women and mothers living with HIV, and preventing mother-to-child transmission.

m2m empowers HIV-positive pregnant women and new mothers to become role models in their communities by promoting AIDS awareness, testing and services.

m2m currently operates in 7 countries in Africa and receives funding from a diverse set of funders.

For further information please visit www.m2m.org

Closing date: 04 Jan 2010
Location: Kenya - Nairobi

Purpose:

To oversee the implementation and monitoring of sound financial systems and administrative management of m2m Kenya.

The Finance and Administration Manager (FAM) works closely with the Country Representative and Program Manager to meet the needs of the project in this regard, both during start-up and expansion in subsequent years.

The FAM reports to the Country Representative and is based in Nairobi.

Key Outcomes:

• Establish financial schedules and systems of data collection
• Manage local expenditures and safeguard the program’s assets
• Prepare and submit cash forecasts, expenditure reports, annual budgets, and financial reports
• Ensure m2m compliance with national, organisational and donor regulations
• Establish and/or adapt policies to govern key admin and financial functions
• Conduct site visits as needed to monitor field financial processes
• Facilitate the implementation and management of HR policies and procedures
• Supply revised information on Kenyan labour legislation, employee taxation and legislative benefits to HR at m2m Head Office as it becomes available
• Perform basic payroll and HR administrative duties
• Implement and monitor office management and travel procedures
• Implement and manage documentation systems to support personnel, procurement, and financial processes
• Communicate and work closely with the Country Representative, Program Manager, and m2m Head Office in Cape Town, South Africa
• Perform other related activities as necessary to support the functioning of m2m Kenya

Qualifications and Experience:

• Bachelor’s degree or equivalent in finance; a Chartered Accountancy qualification an advantage
• Minimum 5 years accounting experience
• USG-funded financial management experience a distinct advantage
• Good working knowledge and experience in using accounting software (preferably Serenic) and MS Office

Competencies Required:

• Skills in the area of financial management and internal audit
• Ability to manage and implement financial management processes and procedures, as well as adapt them to meet local needs
• Financial acumen, strong conceptual abilities and business sense
• Excellent administration, communication and management skills
• Strong planning and organizing skills
• Dynamism, independence, creativity
• Fluency in English and Kiswahili essential
• Possession of own car and valid driver’s license beneficial
• Willingness to travel in order to support program implementation

How to apply

Interested applicants should submit their Curriculum Vitae and covering letter to the mothers2mothers Human Resource Department via email to aamkenya@m2m.org by 4 January, 2010.

Only short listed candidates will be contacted. If you do not hear from us by 31 January 2010, please consider your application unsuccessful.

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA) and women. Kenyan nationals are encouraged to apply.

Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.

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