Senior Supply Clerk Job Vacancy: UNHCR Regional Support Hub, Nairobi

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UNHCR Regional Support Hub, Nairobi

Internal/External Vacancy Notice

Job Description

IVN/EVN/RSH/08/007 Add. 1

Functional Title: Senior Supply Clerk

Position No: 10014069

Duty Station: Regional Support Hub, Nairobi

Date of Entry of Duty: As soon as possible

Duration of Appointment: Initial up to 31 December 2010

Category and Level: GL5

Closing Date: 17 November 2009

Duties and Responsibilities

Under the direct supervision of the Senior Regional Global Supply Officer, and the overall supervision of the Manager, Regional Support Hub, the incumbent will perform the following duties and functions:

• Evaluate Purchase Requests and authorizations to ensure that specifications, budget data and other requirements are in order;
  
• Draft and despatch quotation requests and tenders;
  
• Evaluate offers and prepare bid tabulations;
  
• Prepare Purchase Orders and send confirmations, requests for inspection, and other correspondence;
  
• Maintain filling system in accordance with UNHCR standards;
  
• Draft proposals for award of contracts to the Contracts Committee;
  
• Maintain the roster of UNHCR suppliers to ensure a timely service;
  
• Draft the monthly supply report to be sent to SMS for information;
  
• Assist the office in maintaining internal control mechanisms to ensure that procurement standards and rules are strictly adhered to;
  
• Performs other duties as required.
  

Qualification Requirements

Knowledge and skills:

• Completion of secondary education;
• Post-Secondary Certificate in Business Administration, Logistics, Warehousing or related field.
• Knowledge of computer software: spread sheets, databases, and word processing.
• Knowledge of computer software for purchasing and inventory control particularly UNHCR’s PeopleSoft application
  

Experience:

• Previous job experience – 4 years;
• Past relevant experience relevant to the function – 4 years;
• Previous work experience in an international environment;
• Extensive knowledge of importing and exporting customs formalities for Kenya and surrounding countries;
• Experience in logistics and warehousing particularly international shipments.

Languages:

• Fluency in spoken and written English and Kiswahili;
• Knowledge of other UN language desirable.
  

Qualities:

• Ability to establish and maintain harmonious working relations with people of different nationalities, cultural backgrounds and religious beliefs, essential;
• Excellent inter-personal communication and computer skills;
• Applicants should be able to adapt to work in difficult and evolving situations;
• High level of personal integrity and ability to demonstrate strict adherence to the UNHCR Code of Conduct.

Work Relationships:

• Daily contacts with colleagues in the unit and in programme section to advice on status of consignments;
• Regular contacts at the working level with officials in customs and in the relevant ministries to advance clearing of consignments;
• May supervise one or two support staff.
  

Application of Guidelines

The UNHCR manuals and relevant UNHCR and UN policy papers.

UNHCR staff members who wish to be considered for this position should apply in writing or by fax message (4222080) to the Admin./Finance Officer, Regional Support Hub, Lion Place, 4th floor, referring to Vacancy Notice No. IVN/EVN/RSH/08/007 Add.1 on the envelope.

For External Candidates

Candidates should submit an updated UN Personal History Form (P.11), available from the UN Website, www.un.org and attach it to their written application for the position. Applications should be addressed as stated above to P.O. Box 43801, 00100, Nairobi referring to IVN/EVN/RSH/08/007 Add.1 on the envelope.

Candidates should also submit copies of academic qualifications from the relevant institutions.

Qualified female candidates are encouraged to apply.

Important: only those short-listed candidates for interviews will be notified.

Late applications will not be considered.

Nairobi, 04 November 2009

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