Background:
Elimu Yetu Coalition is the national platform of civil society organizations working towards the achievement of EFA goals in Kenya.
EYC has received a two year grant from the Africa Civil Society Education Fund (CSEF), which is a grant-making facility supported by Education Program Development Fund (EPDF) of the World Bank's Education for All Fast Track Initiative.
Through this grant EYC is seeking to recruit three senior positions to enhance the capacity of its national secretariat in Nairobi for a one year contract renewable based on performance and availability of funds
These positions are:
Elimu Yetu Coalition is the national platform of civil society organizations working towards the achievement of EFA goals in Kenya.
EYC has received a two year grant from the Africa Civil Society Education Fund (CSEF), which is a grant-making facility supported by Education Program Development Fund (EPDF) of the World Bank's Education for All Fast Track Initiative.
Through this grant EYC is seeking to recruit three senior positions to enhance the capacity of its national secretariat in Nairobi for a one year contract renewable based on performance and availability of funds
These positions are:
- National Coordinator
- Communications Manager
- Finance Manager
A. National Coordinator - NC
Reporting to the Executive Committee of EYC, NC will be expected to perform the following tasks and functions:
1. Strategic leadership: Provide overall leadership, coordination, and strategic direction to all Elimu Yetu EFA campaigns in Kenya. Provide technical support, guidance and supervision of all Campaign Managers as well as the Finance Manager, with an objective of achieving the desired results in line with Elimu Yetu's three year campaign Strategy 2009/12. Serve as head of Secretariat and all campaigns of Elimu Yetu. NC will in addition serve as the Secretary to the Executive Committee.
2. Performance management and reporting: Monitor and evaluate the progress and performance of all campaigns and projects and ensure regular reporting on the progress and performance of campaigns and programmes to EXCOM and partners. This includes preparation of monthly updates as well as quarterly and annual progress reports following monthly, quarterly and annual campaign progress reviews.
3. Mentoring and capacity building: this will include coaching and guiding secretariat staff, members, regional networks and thematic groups in self-reflection and assessment to identify their capacity gaps and strategies to address them. Apart from assessments and strategy development this will also involve mounting capacity building prorammes or initiatives for staff and members.
4. Fundraising and resource mobilization: Provide strong leadership in initiating campaign/project ideas and develop high quality project proposals for fundraising in line with Elimu Yetu's strategic plan. This includes preparing proposals for mobilization of human, technical and financial resources from international development organizations, non-government organizations, foundations/charities and the private sector in Kenya and abroad.
5. Policy enforcement: Provide leadership in identification of Elimu Yetu's key policy challenges and formulation of best possible and alternative policy options for the Coalition. Ensure all policies approved by Executive Committee are implemented and followed to the letter by staff, members, partners and agents. Help initiate and work with the Executive Committee to develop new policies.
6. Provide oversight and accountability: take full responsibility for overall management of Elimu Yetu's human and financial resources. This includes recruitment of junior staff (assistants and below); staff performance management and monitoring; and management of campaign budgets, financial controls and reporting to the Executive Committee and funding partners.
7. Partnership development: Build and maintain productive relationships with supporting partners, networks and key stakeholders and create new partnerships and networks relevant to all campaign areas. Important here is Ministry of Education, other relevant line ministries or departments, Parliament, local education donor group, UN agencies, teacher unions, ANCEFA, GCE, IDAY among other players.
8. Networking and Coalition Building: support membership recruitment, membership related activities and ensure members active involvement in all EYC campaigns and activities. Ensure close collaboration between the secretariat, EXCOM, regional focal points, thematic groups and members. Develop effective mechanisms for ensuring active participation and communication with thematic groups, members and representatives in the regional networks.
Required Qualifications for NC:
Reporting to the Executive Committee of EYC, NC will be expected to perform the following tasks and functions:
1. Strategic leadership: Provide overall leadership, coordination, and strategic direction to all Elimu Yetu EFA campaigns in Kenya. Provide technical support, guidance and supervision of all Campaign Managers as well as the Finance Manager, with an objective of achieving the desired results in line with Elimu Yetu's three year campaign Strategy 2009/12. Serve as head of Secretariat and all campaigns of Elimu Yetu. NC will in addition serve as the Secretary to the Executive Committee.
2. Performance management and reporting: Monitor and evaluate the progress and performance of all campaigns and projects and ensure regular reporting on the progress and performance of campaigns and programmes to EXCOM and partners. This includes preparation of monthly updates as well as quarterly and annual progress reports following monthly, quarterly and annual campaign progress reviews.
3. Mentoring and capacity building: this will include coaching and guiding secretariat staff, members, regional networks and thematic groups in self-reflection and assessment to identify their capacity gaps and strategies to address them. Apart from assessments and strategy development this will also involve mounting capacity building prorammes or initiatives for staff and members.
4. Fundraising and resource mobilization: Provide strong leadership in initiating campaign/project ideas and develop high quality project proposals for fundraising in line with Elimu Yetu's strategic plan. This includes preparing proposals for mobilization of human, technical and financial resources from international development organizations, non-government organizations, foundations/charities and the private sector in Kenya and abroad.
5. Policy enforcement: Provide leadership in identification of Elimu Yetu's key policy challenges and formulation of best possible and alternative policy options for the Coalition. Ensure all policies approved by Executive Committee are implemented and followed to the letter by staff, members, partners and agents. Help initiate and work with the Executive Committee to develop new policies.
6. Provide oversight and accountability: take full responsibility for overall management of Elimu Yetu's human and financial resources. This includes recruitment of junior staff (assistants and below); staff performance management and monitoring; and management of campaign budgets, financial controls and reporting to the Executive Committee and funding partners.
7. Partnership development: Build and maintain productive relationships with supporting partners, networks and key stakeholders and create new partnerships and networks relevant to all campaign areas. Important here is Ministry of Education, other relevant line ministries or departments, Parliament, local education donor group, UN agencies, teacher unions, ANCEFA, GCE, IDAY among other players.
8. Networking and Coalition Building: support membership recruitment, membership related activities and ensure members active involvement in all EYC campaigns and activities. Ensure close collaboration between the secretariat, EXCOM, regional focal points, thematic groups and members. Develop effective mechanisms for ensuring active participation and communication with thematic groups, members and representatives in the regional networks.
Required Qualifications for NC:
- First degree in any relevant field of social sciences, but education is preferred.
- A Masters degree will be an added advantage; practical experience designing and implementing rights based advocacy strategies;
- Knowledge and experience with the EFA and MDG campaign processes coupled with a thorough understanding of issues and challenges facing education sector in Kenya;
- at least three to five years experience in campaign planning, implementation, management, monitoring and reporting;
- demonstrated experience in advocacy (having led a vibrant results based campaign), donor reporting, financial and budget management;
- demonstrated experience in building partnerships, and promoting networking and coalition building through negotiations and collaboration;
- ability to work under pressure and meet strict deadlines; ability to manage performance, ability to manage partnerships and donor funded budgets, develop and manage strong teams, delegate and coach as the need may be;
- proficiency in MS Office Computer Packages is mandatory.
B. Communications Manager - CM
Reporting to NC, CM will perform the following tasks and functions:
1. Campaigns and Communication Strategies: work with and support the NC and other Campaign staff to ensure full implementation of the strategic plan for 2009/12, alongside the new communications strategy.
2. Partnerships and linkages with media: build and maintain strong linkages with mainstream and alternative media houses and channels and ensure strong media involvement and participation in EYC campaign activities. In the process lead and support a strong media network a round EFA goals in Kenya.
3. Documentation for shared learning: - review and edit all EYC publications, posters, materials and manuals, in addition to coordinating reviews and evaluations to measure impact of EYC campaigns. CM will ensure that all activities, events and processes undertaken by EYC at national, regional and district levels are well documented and appropriate reports made and shared accordingly.
4. EYC quarterly newsletter: design, develop, write, edit and circulate EYC quarterly newsletter both in soft (internet) and hard forms.
5. EYC website and portal: take charge of EYC website and portal to ensure EYC has the most vibrant web based campaigns. Use such internet resources to ensure regular updates are given to members, there is two way information sharing by members and the secretariat and with our partners, supporters, allies and EYC public.
6. Expanding campaign support through new media: use internet, mobile telephone and other new media opportunities to build a wide strong supporter base for EYC. On this work very closely with Uwezo, ANCEFA and GCE communication teams.
Required Qualifications for CM:
Reporting to NC, CM will perform the following tasks and functions:
1. Campaigns and Communication Strategies: work with and support the NC and other Campaign staff to ensure full implementation of the strategic plan for 2009/12, alongside the new communications strategy.
2. Partnerships and linkages with media: build and maintain strong linkages with mainstream and alternative media houses and channels and ensure strong media involvement and participation in EYC campaign activities. In the process lead and support a strong media network a round EFA goals in Kenya.
3. Documentation for shared learning: - review and edit all EYC publications, posters, materials and manuals, in addition to coordinating reviews and evaluations to measure impact of EYC campaigns. CM will ensure that all activities, events and processes undertaken by EYC at national, regional and district levels are well documented and appropriate reports made and shared accordingly.
4. EYC quarterly newsletter: design, develop, write, edit and circulate EYC quarterly newsletter both in soft (internet) and hard forms.
5. EYC website and portal: take charge of EYC website and portal to ensure EYC has the most vibrant web based campaigns. Use such internet resources to ensure regular updates are given to members, there is two way information sharing by members and the secretariat and with our partners, supporters, allies and EYC public.
6. Expanding campaign support through new media: use internet, mobile telephone and other new media opportunities to build a wide strong supporter base for EYC. On this work very closely with Uwezo, ANCEFA and GCE communication teams.
Required Qualifications for CM:
- First degree in journalism, media studies or communications;
- demonstrated experience in advocacy based communication work;
- at least three years experience in campaigns and or communications planning, management and monitoring;
- strong skills in media relations and communications (both oral and written); competency in designing and maintaining campaign websites and use of internet resources for campaigns;
- ability to work under pressure and meet strict deadlines;
- ability to manage performance, develop teams, delegate and coach as the need may be
C. Finance Manager - FM
Reporting to NC, FM will perform the following tasks and functions:
1. Cash accounting & management: - maintaining all the cash books, issue cash payments, ensure floats are used for the purpose for which they were issued and that they are recovered on a timely basis, ensure that all cash expenditures are appropriately approved, ensure that cash expenditures are coded correctly and charged to the appropriate donor/project and cash accounts.
This will entail monitoring and controlling disbursement of funds & tracking of budgets and expenditures.
2. Cheque processing: - supervising the accountant/s as they process cheque payments and ensuring that appropriate supporting documentation is attached to all cheque payments, ensure that all invoices are paid on time and that expenditures are appropriately authorized. This will involve verification and management of all incoming invoices and review the classification of all vouchers, claims and receipts.
3. Financial management and reporting:- lead the secretariat in the preparation of monthly management accounts and quarterly donor reports and compilation of audit files to facilitate external audits; prepare financial reports and reconciliations for internal monitoring of resource use. This will include management financial information and production of accurate, timely, complete and reliable periodical financial reports for programme decision making.
4. Planning, budgeting and compliance: support the campaign team in reviewing budgets for all campaign plans. Review partner budget proposals for funding. This will require preparation of monthly, quarterly and annual budgets and tracking all payments for compliance. FM will also ensure compliance with all donor/partner requirements and procedures.
5. Administration: - maintaining the finance department's filing system and designing and implementing new filing procedures when appropriate; maintaining fixed assets register including labelling of all assets; maintaining all insurance records and liasing with insurers with regard to claims and updating policies; follow up on outstanding invoices; maintaining control over telephone and internet use, (including mobile phones and issuing of phone credit where necessary); overseeing all maintenance and repairs works and contracts. Take overall responsibility for the administration of EYC secretariat.
6. Supervision: - supervise all finance and administration staff as designated.
Required Qualifications for FM:
Reporting to NC, FM will perform the following tasks and functions:
1. Cash accounting & management: - maintaining all the cash books, issue cash payments, ensure floats are used for the purpose for which they were issued and that they are recovered on a timely basis, ensure that all cash expenditures are appropriately approved, ensure that cash expenditures are coded correctly and charged to the appropriate donor/project and cash accounts.
This will entail monitoring and controlling disbursement of funds & tracking of budgets and expenditures.
2. Cheque processing: - supervising the accountant/s as they process cheque payments and ensuring that appropriate supporting documentation is attached to all cheque payments, ensure that all invoices are paid on time and that expenditures are appropriately authorized. This will involve verification and management of all incoming invoices and review the classification of all vouchers, claims and receipts.
3. Financial management and reporting:- lead the secretariat in the preparation of monthly management accounts and quarterly donor reports and compilation of audit files to facilitate external audits; prepare financial reports and reconciliations for internal monitoring of resource use. This will include management financial information and production of accurate, timely, complete and reliable periodical financial reports for programme decision making.
4. Planning, budgeting and compliance: support the campaign team in reviewing budgets for all campaign plans. Review partner budget proposals for funding. This will require preparation of monthly, quarterly and annual budgets and tracking all payments for compliance. FM will also ensure compliance with all donor/partner requirements and procedures.
5. Administration: - maintaining the finance department's filing system and designing and implementing new filing procedures when appropriate; maintaining fixed assets register including labelling of all assets; maintaining all insurance records and liasing with insurers with regard to claims and updating policies; follow up on outstanding invoices; maintaining control over telephone and internet use, (including mobile phones and issuing of phone credit where necessary); overseeing all maintenance and repairs works and contracts. Take overall responsibility for the administration of EYC secretariat.
6. Supervision: - supervise all finance and administration staff as designated.
Required Qualifications for FM:
- a Qualified Accountant with either
- CPA (K), or
- ACCA III or
- First degree in Accounting and CPA (2)
- minimum three years of professional experience in finance management, accountancy and administration;
- competency in all relevant accounting packages;
- good organization and time management skills and ability to work under pressure; understanding of donor accounting procedures;
- good communication and writing skills.
Interested candidates should send short CVs (not more than five pages) and no more than half a page cover letter (stating justification for interest and expected salary) by e-mail to info @ elimuyetu.net or elimuyetu @ gmail.com and copy to csef.africa @ gmail.com
The Subject of their email should be "EYC - Application + the title of job applied for" on or before Friday December 4, 2009.
