Personal Assistant (Re-advertisement): - Ref: No. PA11/09
Category:- Office & Admin
Location:- Kilifi
Country:- Kenya
Organization Name:- Kemri-Wellcome Trust Research Programme
Summary
The position’s key role is to provide effective and efficient administrative support to the incumbent’s office
The KEMRI-Wellcome Trust Research Programme is a partnership between the Kenya Medical Research Institute (KEMRI), Oxford University and the Wellcome Trust.
The Programme is well known internationally for its work tackling malaria and other infectious diseases among children and has a broad scope in medical research, carrying out basic laboratory-based research, clinical and community based studies, health systems and health policy research.
The twin overriding aims of the Programme are to conduct research to the highest international scientific and ethical standards on health problems which are major causes of morbidity and mortality in Africa, and to build strong and sustainable national and regional research capacity.
The Programme has its headquarters in the KEMRI Centre for Geographic Medicine Research- Coast (CGMRC) in Kilifi and a research grouping in Nairobi.
It is led by a management team consisting of a KEMRI-Centre Director, a Programme Director, a Chief Operating Officer and a group of senior researchers, each leading a major research group. The Programme has approximately 750 staff.
The Programme is now looking to recruit an experienced professional for the following position:
Job Description
Job Title: Personal Assistant
Reports to: Chief Operating Officer
Location: Kilifi
Tenure: 2 years (renewable)
Grade & salary: Grade 4 (Ksh.57, 932 – 93, 775) depending on qualification and experience.
Department: Operations
Purpose: The position’s key role is to provide effective and efficient administrative support to the incumbent’s office
Key Responsibilities include:
Category:- Office & Admin
Location:- Kilifi
Country:- Kenya
Organization Name:- Kemri-Wellcome Trust Research Programme
Summary
The position’s key role is to provide effective and efficient administrative support to the incumbent’s office
The KEMRI-Wellcome Trust Research Programme is a partnership between the Kenya Medical Research Institute (KEMRI), Oxford University and the Wellcome Trust.
The Programme is well known internationally for its work tackling malaria and other infectious diseases among children and has a broad scope in medical research, carrying out basic laboratory-based research, clinical and community based studies, health systems and health policy research.
The twin overriding aims of the Programme are to conduct research to the highest international scientific and ethical standards on health problems which are major causes of morbidity and mortality in Africa, and to build strong and sustainable national and regional research capacity.
The Programme has its headquarters in the KEMRI Centre for Geographic Medicine Research- Coast (CGMRC) in Kilifi and a research grouping in Nairobi.
It is led by a management team consisting of a KEMRI-Centre Director, a Programme Director, a Chief Operating Officer and a group of senior researchers, each leading a major research group. The Programme has approximately 750 staff.
The Programme is now looking to recruit an experienced professional for the following position:
Job Description
Job Title: Personal Assistant
Reports to: Chief Operating Officer
Location: Kilifi
Tenure: 2 years (renewable)
Grade & salary: Grade 4 (Ksh.57, 932 – 93, 775) depending on qualification and experience.
Department: Operations
Purpose: The position’s key role is to provide effective and efficient administrative support to the incumbent’s office
Key Responsibilities include:
- Acting as the Chief Operating Officer’s office manager - managing communications; establishing/maintaining systems and records to support the management of the Operational Units
- Managing the Chief Operating Officer’s diary
- Coordinating Operational Unit meetings
- Organizing events, appointments, meetings, travel bookings, and related activities for the COO’s office;
- Updating Operations’ pages on the intranet/website
- Handling all visitors to the Chief Operating Officer’s office;
- Ensuring efficient office services to the Chief Operating Officer’s office
- Providing general clerical and secretarial duties;
Skills and Competence:
- Professional qualification in Secretarial/Office Management/Administration services preferable at Diploma level;
- At least 2 years experience in a similar position in a medium to large sized organization;
- Strong office management skills;
- Excellent computing skills, including MS-Office suite, email and internet use;
- Good organizational and inter personal skills;
- Good communication skills;
- Ability to work to tight deadlines;
- Ability to work independently with minimal supervision
Click here to apply
Do not send a separate CV.
Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 1 December 2009.
Only shortlisted candidates will be contacted.
Those who have already applied for this post need not re-apply.
