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UNHCR Regional Support Hub, Nairobi
Internal/External Vacancy Notice
IVN/EVN/RSH/08/009 Add.1
Functional Title: Admin/Travel Clerk
Post No: 10014071
Duty Station: Nairobi, Kenya
Date of Entry of Duty: As soon as possible
Duration of Appointment: Initially up to 31 December 2010
Category and Level: GL4
Closing Date: 17 November 2009
Duties and Responsibilities
Under the direct supervision of the Admin/Finance Officer and overall supervision of the Manager. Regional Support Hub, the incumbent will perform the following functions:-
UNHCR Regional Support Hub, Nairobi
Internal/External Vacancy Notice
IVN/EVN/RSH/08/009 Add.1
Functional Title: Admin/Travel Clerk
Post No: 10014071
Duty Station: Nairobi, Kenya
Date of Entry of Duty: As soon as possible
Duration of Appointment: Initially up to 31 December 2010
Category and Level: GL4
Closing Date: 17 November 2009
Duties and Responsibilities
Under the direct supervision of the Admin/Finance Officer and overall supervision of the Manager. Regional Support Hub, the incumbent will perform the following functions:-
- Assist in the interpretation and implementation of administrative rules, regulations, and procedures in relation to staff travel;
- Participate in discussions of revised procedures and practices related to flights; interpret and assess the impact of changes and make recommendations for follow-up of any action as may be required;
- Assist in the preparation of budgets applicable to travel - Air Charter related costs and maintain records of the same for Audit purposes;
- Arrange and confirm travel bookings and hotel accommodation for applicable staff and visitors passing through the Hub;
- Prepare PT8s and process PT8 requests for applicable staff members on various missions and other travel and maintain records of the same for future reference;
- Prepare note verbales for visa requests and ensure the application forms are duly completed with all the required documents;
- Advise and assist staff on their travel entitlements and matters pertaining to travel as per operating administrative instructions and procedures;
- Perform any other duties that may be assigned.
Qualifications:
Education and Skills:
Education and Skills:
- Completion of secondary school education at the “O” level.
- Post Secondary training in Business Administration is an added advantage.
- Typing skills and knowledge of computer word processing, excel spreadsheets is essential.
Languages: Fluency in spoken and written English and Kiswahili.
Work Relationship: Regular contact to exchange information with both UNHCR staff and external parties.
Application of Guidelines: Will implement technical guidelines and instructions under the routine supervision of
the Admin/Finance Officer.
Supervision exercised and guidance given: None.
UNHCR staff members who wish to be considered for this position should apply in writing to Admin./Finance Officer, Regional Support Hub, Lion Place, 4th floor, referring to Vacancy Notice No.IVN/EVN/ RSH/08/009 Add.1 on the envelope.
For External Candidates
Candidates should submit an updated UN Personal History Form (P.11), available from the UN Website, www.un.org and attach it to their written application for the position. Applications should be addressed as stated above to P.O. Box 43801, 00100, Nairobi referring to IVN/EVN/RSH/08/009 Add. 1 on the envelope.
Candidates should also submit copies of academic qualifications from the relevant institutions.
Qualified female candidates are encouraged to apply
Important:
Only those short-listed candidates for interviews will be notified.
Late applications will not be considered.
November 04 2009
