IVN/RSH/08/007
Functional Title: Senior Supply Clerk
Position No: 10014069
Duty Station: Regional Support Hub, Nairobi
Date of Entry of Duty : January 2009
Duration of Appointment: Initially for one year
Category and Level: GL5
Closing Date: 12 November 2008
- Duties and Responsibilities
Under the direct supervision of the Senior Regional Global Supply Officer, the incumbent will perform the following duties and functions:
- Evaluate Purchase Requests and authorizations to ensure that specifications, budget data and other requirements are in order;
- Draft and despatch quotation requests and tenders;
- Evaluate offers and prepare bid tabulations;
- Prepare Purchase Orders and send confirmations, requests for inspection, and other correspondence;
- Maintain filling system in accordance with UNHCR standards;
- Draft proposals for award of contracts to the Contracts Committee;
- Maintain the roster of UNHCR suppliers to ensure a timely service;
- Draft the monthly supply report to be sent to SMS for information;
- Assist the office in maintaining internal control mechanisms to ensure that procurement standards and rules are strictly adhered to;
- Performs other duties as required.
Qualification Requirements
Knowledge and skills:
- Completion of secondary education;
- Post-Secondary Certificate in Business Administration, Logistics, Warehousing or related field.
- Knowledge of computer software: spread sheets, databases, and word processing.
- Knowledge of computer software for purchasing and inventory control particularly UNHCR’s PeopleSoft application
Experience:
- Previous job experience – 4 years;
- Past relevant experience relevant to the function – 4 years;
- Previous work experience in an international environment;
- Extensive knowledge of importing and exporting customs formalities for Kenya and surrounding countries;
- Experience in logistics and warehousing particularly international shipments.
Languages:
- Fluency in spoken and written English and Kiswahili;
- Knowledge of other UN language desirable.
Qualities:
- Ability to establish and maintain harmonious working relations with people of different nationalities, cultural backgrounds and religious beliefs, essential;
- Excellent inter-personal communication and computer skills;
- Applicants should be able to adapt to work in difficult and evolving situations;
- High level of personal integrity and ability to demonstrate strict adherence to the UNHCR Code of Conduct.
Work Relationships
- Daily contacts with colleagues in the unit and in programme section to advice on status of consignments;
- Regular contacts at the working level with officials in customs and in the relevant ministries to advance clearing of consignments;
- May supervise one or two support staff.
Application of Guidelines
The UNHCR manuals and relevant UNHCR and UN policy papers.
NB: Those who wish to be considered for this vacancy should apply in writing or by fax message (4222080) to the Admin./Finance Officer, Regional Support Hub, Lion Place, 4th floor, referring to VN No. IVN/RSH/08/007 on the envelope.
Staff members should consult APPC regulations 16-19 on eligibility to apply for a post within the GL category (APPC Procedural regulations of June 2006 refers).
Qualified Female Candidates are encouraged to apply.
IMPORTANT:
ONLY THOSE SHORT-LISTED FOR INTERVIEWS WILL BE NOTIFIED. LATE APPLICATIONS WILL NOT BE CONSIDERED.
Nairobi, 30 October 2008
