The International Fellowships Program (IFP) is a Ford Foundation-funded Program and
managed by International Fellowships Fund based in the US. IFP supports post-graduate study
for Fellows from 22 countries in Asia, Africa, the Middle East, Latin America and Eastern
Europe.
In Kenya, the Program is being implemented by the Forum for African Women Educationalist (FAWE). The Program targets individuals from marginalized groups or communities that lack systematic access to higher education.
Reporting to the Programme Coordinator, the Programme Assistant will provide the full range of administrative and programme support. She/he will be responsible for office management and assist in the implementation of the fellowship programme.
Responsibilities
- Receive, record and process all incoming correspondence and ensure appropriate and timely flow of information
- Respond to the day- to-day queries by phone, e-mail and visits from prospective IFP applicants.
- Maintain regular communication with IFP grant applicants, fellows and the programme alumni
- Coordinate the logistics for various program meetings, conferences and pre -academic training activities
- Maintain records of each fellow’s academic program and progress
- Process the day to day program financial obligations, record all the transactions, carry out monthly reconciliations and report as per policy
- Participate in the design and production of IFP outreach materials and outreach activities.
- Assist in writing project proposals and reports
- Maintain and regularly update files and databases on the IFP project.
1. Experience in project management and project proposal writing
2. Experience in project budgeting, accounting and financial/grant reporting
3. Excellent communication skills in spoken and written English
4. Ability to multitask and to deliver under tight deadlines with minimal supervision
5. Committed to work and able to exercise flexibility in work schedule
6. Strong organizational skills, attention to details and ability to prioritise work
7. Strong team player with excellent people management skills
8. Excellent computer skills in MS Office applications
9. Possess high professional integrity.
Qualification & Experience
1. Minimum of bachelors degree in Education or in social sciences
2. Have at least 3 years experience in programme or administrative work for NGO or
development agency. Experience in managing foreign sponsored scholarships preferred.
Terms and conditions:
FAWE offers an attractive remuneration and benefits package including an employer-funded pension plan and medical insurance. The initial contract will be for a period of three years subject to a probationary period of 3 months.
Applications: Interested and qualified candidates should submit their application and CV, with names and contacts of at least three referees, to recruitment @ fawe.org not later than 7th November 2008.
All applications received will be acknowledged, but only short listed applicants will be further contacted.
