ORGANIZATION OVERVIEW
The Rockefeller Foundation works around the world to expand opportunities for poor or vulnerable people and to help ensure that globalization's benefits are shared more equitably.
The Foundation currently maintains offices in New York in the United States, a study and conference center in Bellagio, Italy, and regional offices in Bangkok, Thailand, and Nairobi, Kenya.
POSITION SUMMARY
The Administrative Assistant has responsibility for providing senior level administrative support in the Africa Regional Office. His/her primary role is to support the work of program officers. S/he will work collaboratively and flexibly to support officers, and occasionally to provide back-up support to the others in the office. The Administrative Assistant reports directly to the Managing Director and Associate Director.
RESPONSIBILITIES
The Administrative Assistant:
- Assists in organizing meetings for Foundation staff and external groups, including coordinating meeting logistics, interacting directly with attendees, troubleshooting and greeting/facilitating the events
- Composes and prepares office correspondence
- Gathers and prepares basic presentational materials
- Receives and handles incoming and outgoing mail and telephone calls
- Maintains calendars
- Maintains files
- Assists in the management of e-mail correspondence
- Edits materials
- Arranges appointments and travel, including complex international travel itineraries
- Provides general office administrative support within the office
- Cooperates in office-wide workload and management systems
- Performs other duties as assigned
- Gathering background information for grant memos from Grant SQL Records Management, the Internet, and by conducting other basic research
- Preparing program declinations
- Coordinating administrative aspects of consultant contracts
- Strong organizational skills and ability to work under pressure
- Exceptional commitment to accuracy and attention to detail
- Ability to multi-task and to prioritize work amidst competing demands
- Excellent written and oral communication skills
- Strong interpersonal skills; courtesy, tact, patience and team orientation
- A strong administrative and systems orientation
- Commitment to RF's mission and core values of equity, fairness, diversity, voice and participation, knowledge and creativity, humility and respect, and honesty and integrity
- Fluency in both oral and written English.
- Any other language will be an added advantage
- Minimum of an undergraduate degree in Business Administration or Bachelor of Arts in Administration from a recognized university
- A minimum of two years administrative work experience in an office setting
- Computer proficiency in: MS Word, Excel, Outlook, Internet search skills, PowerPoint, and ability to learn new applications quickly.
The Manager, Resources,
Rockefeller Foundation,
P.O Box 14531-00800
NAIROBI
Only shortlisted candidates will be contacted
The Rockefeller Foundation is an Equal Opportunity Employer
