INTERNAL/EXTERNAL COMPETITION NOTICE
No. 2008-ADMIN-04
Notice is hereby given of a competition to staff the position of a
Bilingual Administrative Assistant in the Management Program on an
indeterminate basis. The staffing process will consist of a review of
all applications and CVs to ensure that the applicants have
demonstrated that they meet the screening requirements stated below
and an interview to evaluate the candidate's suitability for the
position. In addition, tests will be conducted prior to the interview
to assist the selection board in assessing essential and desirable
skills/qualifications.
To: INTERNAL/EXTERNAL applicants
Title : Bilingual Administrative Assistant
Section: Management Services
Level: LE-05
Supervisor: First Secretary Human Resources [DMCO/HR]
Salary Range : Kshs.1,040,918.00 - Kshs1,665,362 plus social benefits
Eligibility : All persons meeting the screening requirements: In
case of equal merit, locally-engaged staff of the High Commission and
dependants of the Canada-based staff employees will have priority
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Summary of Duties :
Under the general supervision of the Deputy Management Consular
Officer/HR [DMCO/HR] provides secretarial services and coordinates
office services; performs various administrative functions for the
Property, Consular and Human Resources programs; Collects, maintains
and collates a variety of documentation. Performs other duties:
Screening Requirements:
Education: University Degree in business administration OR an
acceptable combination of education, training and work experience
related to the duties and specific areas of competence required by the
position.
Language: ability to communicate fluently in English and French
Knowledge: the incumbent must have a good knowledge of general
administrative practices and procedures and knowledge of Computer
Programs like Word Processors, Spreadsheets and related software.
Experience: At least three years experience in an office environment.
Working under pressure.
Rated Qualification:
Knowledge:
- of general administrative services
- of the upkeep of electronic or hard copy files and records
- of data base, word processing and spreadsheet software
Capabilities:
- to communicate effectively (verbally and in writing) in English and
French.
- strong organizational, planning and time management skills
- to prepare routine correspondence
- to keep files and records up to date
- to analyze data and information in order to make recommendations
- to plan and organize events and conferences
- to work independently and in a team
Personal Suitability:
- strong sense of client service
- effective personal relationships, tact and courtesy
- discretion
- good judgement
- flexibility
- sense of cooperation
- integrity
To Apply:
Candidates must demonstrate in writing that they meet the screening
requirements by submitting their CV under a covering letter not later
than 16h00, 30th October 2008 to:
HR Section
Canadian High Commission
P.O. Box 1013
00621- Nairobi
Ref: 2008-Admin-04
or by e-mail:
nairobi.competitions-concours@
