MEDECINS SANS FRONTIERES – BELGIUM, Kenya Programme

Is looking for an Administration Assistant (Expat Staff Management Support)

Based in Nairobi for a fixed term contract, extendable




The selected candidate will be managed by the Assistant to the Administrator Coordinator, and technically supported and supervised by Administration Coordinator. He/she will be responsible for the correct implementation and endorsement of policies related to management of the expatriate staff in the mission.



Main Tasks include, but not limited to:

Manage, update accordingly and follow up of immigration procedures (visa, work permit, alien registration etc) and other legal requirement (NGO board, medical board) to support the presence of expatriates in the country as per the country effective regulations.
Follow up of presence of expatriate staff in the country (arrivals, departure, holidays, accommodation, transport etc).
Manage and coordinate travel arrangements for all MSF-B staff in the mission (national and expatriates), domestic and international as per system in place.
Manage and coordinate all visa applications in the region in collaboration with different missions.
Manage the running of the guest house.


Regular working hours are Monday – Friday : 08.00 – 12.30 and 13.30 – 17.00 (can be called upon to work on Saturdays or other days based on the needs)



Requirements:

Diploma in HR management, experienced in the same field, Previous MSF experience is an advantage.
Computer literate
Diplomatic, Strong interpersonal skills, strong initiative, able to handle complex assignments with proactive attitude
Strong analytical skills, and attention to details
Punctual, reliable and flexible to work long hours when required
Good team and humanitarian spirit
Available to start as soon as possible


If you meet the above requirements, please send your CV, motivation letter, copies of certificates/diplomas and any recommendation letter from previous employers to MSF-Belgium, ATTN Administration Coordinator, P.O. Box 38897 - 00623 Nairobi, mentioning on the envelope "Admin Assistant" or email to MSFB-Kenya-Admin @ brussels.msf.org mentioning in the subject line: "Application: Admin Assistant"

Application must be received on or before October 27^th, 2008. Interested candidates must avail themselves for interview shortly thereafter. Only short-listed candidate will be contacted.

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