Youth Agency for Relief Rehabilitation and Development for Southern Sudan
Youth Agency for Relief Rehabilitation and Development for Southern Sudan (YARRDSS) is a non-governmental organization involved in humanitarian relief and long-term development cooperation in Southern Sudan. YARRDSS has headquarter in Malakal, and is involve in development and humanitarian activities in the fields of Food Security (Agriculture), Water and Sanitation, Education, Health and Gender Empowerment.
Programme: Programme Support Unit
Responsible To: Director
Working With: Finance Officer, Project Officer, Field Staff and Administrative Unit Staff
Location: Malakal, South Sudan
Closing date: 08 Jan 2010
Responsibilities
Operational Management
- Ensure adherence to YARRDSS procedures, systems and guidelines.
- Initiate and maintain regular, minuted project team meetings.
- Reporting in line with the relevant donor contracts and compliance requirements.
- Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, Director, local stakeholders and project partners.
- Monitor the evolving humanitarian situation in the project location and consider strategic and immediate responses to same.
- Travel as dictated by the need of the project, security and staff etc.
Security
- Ensure team security and safety in a highly changeable and volatile security environment
- Proactively monitor the political, military and security situation in the project areas and respond accordingly. Attend relevant meetings / forums and ensure the Management Team are informed.
- Ensure security guidelines are implemented and regularly updated following consultation with the Director.
- The project Coordinator is responsible for the execution of the project against the agreed objectives and within the agreed budgets. However, in carrying out these responsibilities the safety and security of the team are paramount.
Programme Development
- Ensure all relevant authorities are included in the planning and implementation of projects as appropriate.
- Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, Programme and financial staff.
- Proactively contribute to programme development and strategy.
Logistics/Finance/
- Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and YARRDSS procedures.
- Ensure appropriate administrative, financial and logistical YARRDSS systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
- Ensure YARRDSS complies with all legal and bureaucratic requirements in country. Ensure regular communications are maintained.
- Responsible for the preparation of projected expenditures each month (cash book management)
- Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals.
Human Resource Management
- To be responsible for safety and well-being of all team members
- Optimise, in conjunction with other team members, the use of human, logistical and financial potential.
- Where relevant, contribute to job descriptions, staff selection and person specifications.
- Maintain good inter-team communications engender good team dynamics, and take suitable action when problems occur.
- Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
- Carry out appraisals as per YARRDSS standard requirements and procedures.
- Ensure all new team members are adequately briefed upon arrival in the field, and departing team members are debriefed.
- Responsible for capacity development and training of all national personnel.
Representation
- Carry out representation with other NGOs, UN agencies, local and national government bodies.
- When relevant and with Director’s approval, represent YARRDSS to Donors.
Person Specification
- First Degree in business administration, Social Science, Project Management qualification or any other relevant field;
- Minimum of 2 years experience in a similar role;
- Experience of dealing with donors reporting;
- Hands on experience of project proposal writing;
- Sound analytical skills;
- Proficient in computer operations like word processing, spreadsheets, power point, email etc;
- Excellent written and spoken English and Arabic;
- Effective organisational and coordination skills.
How to apply
CV along with a covering letter should be emailed to: yardssudan@yahoo.co.uk
Or delivery to: YARRDSS Office Malakal, Assosa Estate, Att: William Tipo Majuet.
Note: Mention the position applied for in the subject line of your email.
