Finance Assistant (Replacement Capacity) Job Vacancy: UNHCR Regional Support Hub, Nairobi

Re – Advertisement Open to External Applicants

UNHCR Regional Support Hub, Nairobi

Internal/External Vacancy Notice with Reduced Seniority

IVN/EVN/RSH/09/001 Add. 1

Functional Title: Finance Assistant (Replacement Capacity)

Post No: 10003088 (with a lien)

Duty Station: Regional Support Hub, Nairobi

Date of Entry of Duty: As soon as possible

Category and Level: GL6

Duration of Assignment: Initially up to 15 March 2010

Closing Date: 17 November 2009

Duties and Responsibilities

Under the direct supervision of the Admin./Finance Officer and overall supervision of the Manager, Regional Support Hub, the incumbent will perform the following duties and functions:

• Maintain cashbooks, verify accuracy of payment and journal vouchers in MSRP Finance and Supply Chain application; control of disbursements, record receipts, review and regular updating of the schedule of receivable/payable accounts through reconciliations
  
• Liaise with South Sudan and RSH Unit, Supply Unit for procurement on behalf of the countries covered by the region and prepare Cash forecast ; maintain required cash-flow levels to cover the needs of the Office
  
• Monitor Requisitions and Purchase Orders in MSRP Finance and Supply Chain application; co-ordinate with Requisition and Purchase Order preparers for liquidation and process the payments in the Paycyle
  
• Monitor the General Ledger update in the MSRP
  
• Reconcile cash books with bank statements on monthly basis and ensure accuracy of the Cash Book balance with ledgers and bank statements
• Prepare correspondence, special financial reports, evaluations and justifications as required on general administrative or specialized tasks which may be of a confidential nature within assigned area of responsibility
• Prepare monthly accounting reports as scheduled and special reports as required for Management review and decision making, monitor the Administrative budget and earmarked funds and liaise with the relevant Units;
• Prepare relevant documents for audits or as required;
• Calculate salaries, travel claims, and other staff entitlements/allowances by ensuring accuracy and compliance with Financial rules and regulations;
• Monitor financial commitments from the previous year to ensure liquidation within deadlines given;
• Advise and assist international staff, experts and consultants /secondees on all respects of entitlements and allowances, salary advances, travel claims and other financial matters;
• Assist and advice staff on available options and bank facilities in Nairobi , recommend opening and closing of personal bank accounts;
• Liaise with HQS/Global Desk/Bureau as necessary to verify budget, data, answer queries and obtain information on accounts and financial transactions;
• Liaise with officials of local banks to obtain day-to-day information on exchange rate , interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts;
• Prepare financial analysis of monthly expenditure trends for management financial planning and budget estimates;
• Assist in the preparation of Regional Operational Plan on projection of Administrative Budget as required;
• Attend meetings and participate in discussions of new or revised procedures and practices on administration and finance matters, interpret and assess the impact of changes and make recommendation for follow-up action;
• Perform other duties as required
  

Qualification Requirements

Knowledge and skills:

• Completion of secondary education.
• Post secondary training /certificate in Finance/Business Administration, Accounting or related field.
• Good knowledge of UN and UNHCR financial rules and regulations.
• University Degree in Business Administration (Accounting and/or Finance options) will be an added advantage.
  

Experience:

• Six years previous job experience, two of which should be in the same functional area.
  

Languages:

• Fluency in English and Kiswahili.
• Working knowledge of another UN language is an added advantage.
  

Desirable:

• Good writing, communication & computer skills.
• Sound knowledge of UN and UNHCR Financial Rules and Regulations
  

Work Relationships

Frequent contacts with international and national staff as well as external officials involving exchange of reasonably complex information.

Application of Guidelines

UNHCR Manual and relevant policy papers on financial issues.

Supervision exercised and guidance given

May supervise support staff.

UNHCR staff members who wish to be considered for this position should apply in writing to Admin./Finance Officer, Regional Support Hub, Lion Place, 4th floor, referring to Vacancy Notice No. IVN/EVN/ RSH/09/001 Add.1 on the envelope.

For External Candidates

Candidates should submit an updated UN Personal History Form (P.11), available from the UN Website, www.un.org and attach it to their written application for the position. Applications should be addressed as stated above to P.O. Box 43801, 00100, Nairobi referring to IVN/EVN/RSH/09/001 Add.1 on the envelope.

Candidates should also submit copies of academic qualifications from the relevant institutions.

Qualified female candidates are encouraged to apply

Important: only those short-listed candidates for interviews will be notified.

Late applications will not be considered.

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