Bid Manager Job Vacancy: XRX Technologies Limited

1 Position: Bid Manager

Company: XRX Technologies Limited

Exclusive Xerox Distributor in Kenya

Bid Manager

Xerox in Kenya represented by XRX technologies Limited is looking for a Bid Manager to manage bids. He/She will part of the Bids Support group and report to the Public sector sales Manager.

The Bid Manager is the project manager of the bid with the aim to win a contract.

He/She is responsible for managing and organizing the bid resources to produce the required deliverables from the bid.

Job Description

The Bid Manager is accountable and responsible for:

• Assessing of the bid resources required and their availability
• Reviewing and monitoring progress and resolving issues and problems
• Producing a costed Bid Plan and gaining authorization for the plan
• Initial Risk Plan summary and completed Risk Plan
• Making available the output from the Bid/No Bid review
• Producing the Bid templates and establishing the Bid Library (and other bid infrastructure)
• Managing the output of Discovery activities including assumptions and dependencies and planning for Due Diligence completion
• Ensuring use of XRX technologies limited Services Best Practices

The Bid Manager is accountable for (but may delegate responsibility) for:

• Identification of the skills and capabilities for the bid and the contract fulfillment, from Xerox Services or from third parties
• Ensuring that all Project and Service Plans have been reviewed and updated
• Ensuring that transition project PID, Resource Plan, Risk Plan and Quality plans are in place
• Arranging independent Red Team review of the Proposal
• Managing the Bid budget
• Recording, analyzing and managing issues, risks, changes and dependencies during the bid

The Bid Manager is responsible for:

• Producing a Bid/Proposal Directive
• Producing the Proposal
• Confirming that the proposal is deemed acceptable from the perspectives of Commercial / Sales, estimation, Procurement, Human Resources, Risk & Planning and that it is authorized at Bid Approval
• Arranging for all bid requirements( bid bonds etc)
• Arranging Bid (and/or bid stage) initiation meetings
• Defining the structure of the proposal
• Planning and managing the bid activities, resources and bid risks
• Identification of areas of skill and capability required for the bid and the subsequent contract fulfillment, either from XRX Technologies or from Third party suppliers

Education Requirements

• Relevant University degree in IT, sales and marketing or equivalent education or expertise
• English both written and communication.

Technical/Professional qualifications

• Essential: Project Management
• Considered an asset: Project Management skills

Experience/Skills required

Experience:

• Minimum of 3years in IT and 2 years in Bid or Project Management
• Young ambitious pre-sales consultant with the ambition to evolve to Account Manager or Service Delivery Manager

Core competencies:

• Good communication Skill: fluent oral and written English,
• Good Commercial feeling with business awareness and customer understanding
• Good overall know-how of IT Services Industry (Consulting, Application Development and Infrastructure)
• Aptitude to plan & organize and meet all deadlines.
• Facility to work with others
• Knowledge of the XRX technologies organization & contacts
• Excellent project management skills
• Structured and well organized
• Flexible
• Pro-active and ability to think outside the box.

Social Skills:

• Eager to learn
• Good team player

Other Requirements:

• Team spirit, enjoy to work in an animated environment were 'positive' stress is guaranteed (stress resistant)
• Ability to understand complex processes.
• Customer minded attitude
• Good analytical skills.
• Good interpersonal and communication skills, including ability to write memos and reports and to present subjects on different matters
• Aptitude to self-learning
• Rapidly acquire XRX technologies processes and service offerings

Please send your applications to careers @ xrxtechnologies.co.ke to reach us by 9th November 2009.

Interviews for short listed candidates will be conducted by end of the week.

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