ILO Employment Opportunity
Finance and Administrative Assistant (GS.6)
Reference: YEF-FAA/KEN
Project title: Youth Entrepreneurship Facility - Unleashing African Entrepreneurship
Project duration: 60 months
Duty station: Nairobi, Kenya
Duration of post: 12 months (with the possibility of extension)
Title of position: Finance and Administrative Assistant
Starting date: 15 March 2010
Background
The International Labour Organization (ILO) and the Youth Employment Network (YEN) will be executing the "Youth Entrepreneurship Facility - Unleashing African Entrepreneurship" programme in the countries of Kenya, Tanzania and Uganda from 2010 through 2014.
This is a regional programme to promote youth entrepreneurship in East Africa, which is being funded by the Africa Commission established by the Government of Denmark.
The Facility aims to spread a culture of entrepreneurship across East Africa to ensure that the largest number of youth ever to come onto labour markets will have opportunities as well as the abilities to lift themselves out of poverty and contribute to national development, economic growth and employment creation.
The programme is supporting the implementation of the Regional Decent Work Programme (RDWP) developed by the East Africa Community as well as the Decent Work Country Programmes (DWCP) developed by ILO constituents in Kenya.
The ILO is recruiting a motivated and committed project Finance and Administrative Assistant with demonstrated finance, accounting and administrative skills to be part of a high-performing team of national and international experts.
Under the supervision and guidance of the National Project Coordinator, the Project Finance and Administrative Assistant will support the daily financial and administrative services of the project office in Nairobi.
Description of duties
* Analyze and maintain an overview of the work of the Project to ensure that timely administrative/ financial support is provided in general and in particular areas.
* Advise and assist senior staff with project management.
* Coordinate and supervise activities related to administrative/financial services of the project; provide financial oversight to sub contracts, credit guarantee schemes, youth-to-youth challenge funds and seed funds for impact evaluations (matching funds).
* Search for and prepare administrative/financial related briefing materials for the National Project Coordinator and other staff for use on official missions, special meetings and for action.
* Maintain policy, personnel, financial and general administrative files.
* Participate in meetings and discussions on administrative/financial matters pertaining to ILO Projects at the duty station.
* Maintain inventory for project assets and registers for travel and seminar advances.
* Check seminar financial reports and other financial reports prepared by project staff and constituent partners to ensure accuracy and integrity of the reports before their submission to the Imprest Account Office.
* Maintain financial records and monitoring systems for the project to record and reconcile expenditures, balances of commitments and allocations, and other data for daily transactions and reports.
* Provide administrative and logistical support services during meetings, seminars, workshops, and official missions.
* Ensure safe custody of furniture, equipment, vehicles and security of the Project office.
* Perform other duties as may be assigned.
Minimum Requirements
Candidates should have the following qualifications and experience:
* University Degree in accounting, or equivalent professional accounting qualification
* A minimum of five years of professional experience in the field of accounting and/or finance,
* Familiarity with the financial and administrative rules and procedures of the UN system in general, and the financial rules and regulations of the ILO in particular;
* Knowledge of development issues would be an asset.
* Computer literacy in Word, Excel, Power Point applications. E-mail and Internet.
* Excellent English communication skills.
* Experience in working with International Organizations would be an added advantage. languages
* Excellent knowledge of English and any of the local languages.
Competencies
* Computer literacy with proven ability to use basic MS Office tools such as Excel, word processing, and power point;
* thorough knowledge and understanding of a complex body of accounting, finance, and administrative rules, regulations, guidelines and procedures as well as the full range of administrative activities within support areas such as personnel, finance and procurement and the creation and maintenance of data bases and filing systems;
* ability to work well with colleagues;
* good organizational skills;
* ability to analyze and evaluate accounting/financial data and correspondence for ascertaining its integrity and/or anomalies and suggest best course of action;
* ability to obtain sen/ices from other work units inside or outside the office for completion of tasks;
* ability to search and retrieve information from databases and compile reports;
* ability to respond to requests from high-ranking officials, and to deal with high-level visitors with tact and diplomacy;
* ability to deal with confidential matters with discretion;
* supervisory skills;
* discernment;
* excellent time management skills and team player.
Interview and written examination
* Only short listed candidates will be interviewed and may also be required to do a written examination.
Applications
Applicants should send their curriculum vitae/resume to the email address below.
Applications must include precise information on education, work experience (name of organization, starting and ending dates, work performed, name of supervisor and contact), and other relevant experience and skills.
Applicants are encouraged to give three references. Applications from women are encouraged.
The closing date for submitting applications for this position is 01 February 2010 at 16.00 hrs.
No candidatures will be accepted after the closing date.
Applications should be sent to the following email address mentioning the vacancy announcement reference: Email: faaken @ ilo.org
Sunday, January 17, 2010
International Labour Organization (ILO) Employment Opportunity: Finance and Administrative Assistant (GS.6)
