Applications are invited from suitably qualified citizens of East Africa (Tanzania, Uganda, Kenya, Rwanda and Burundi) for the following position at the East African Community Headquarters in Arusha, Tanzania.
This is a project position supported by the Government of the United Kingdom through DFID funding.
The position is non established and the contract terms are limited to three years with a possibility of renewal subject to performance and extension of funding support by DFID.
Ref: EAC/HR/DFID/08-09/028
Director of Operations
Grade: Professional Staff Category (P5 Equivalent)
Reports to: Secretary General
Organ/Institution: East African Community Secretariat
Duration of Contract: 3 Years Fixed Term (Non-Established)
Station: Secretary General’s Office, EAC Headquarters, Arusha, Tanzania
Main Purpose of the Job
Ensure the effective management and administration of the Secretary General’s office on a day to day basis.
As the senior most officer within the Secretary General’s office, he/she will be expected to assume responsibility of all operational work in the Secretary General’s office through coordination with the EAC’s functional units.
Specific Duties and Responsibilities:
This is a project position supported by the Government of the United Kingdom through DFID funding.
The position is non established and the contract terms are limited to three years with a possibility of renewal subject to performance and extension of funding support by DFID.
Ref: EAC/HR/DFID/08-09/028
Director of Operations
Grade: Professional Staff Category (P5 Equivalent)
Reports to: Secretary General
Organ/Institution: East African Community Secretariat
Duration of Contract: 3 Years Fixed Term (Non-Established)
Station: Secretary General’s Office, EAC Headquarters, Arusha, Tanzania
Main Purpose of the Job
Ensure the effective management and administration of the Secretary General’s office on a day to day basis.
As the senior most officer within the Secretary General’s office, he/she will be expected to assume responsibility of all operational work in the Secretary General’s office through coordination with the EAC’s functional units.
Specific Duties and Responsibilities:
- Oversee the daily management of the Secretary General’s office, leading a small team of professional staff within the office.
- Review all correspondence addressed to the Secretary General, draft suitable responses and where necessary mark out correspondence to functional units for action and facilitate follow-up with functional units.
- Clear all letters to be signed by the Secretary General and ensure that the responses are commensurate with requirements and consistent with acceptable standards and formats.
- Prepare and manage the budget of the Secretary General’s office.
- Serve as the Secretary to the Executive Management Team.
- Assist the Secretary General to undertake his role of Accounting Officer of the Community.
- Assist the Secretary General in his responsibility for the effective management of resources of the EAC, both financial and human.
- Advise the Secretary General and the Executive Management Team on strategic policy issues.
- Contribute to the strategic planning of the EAC Secretariat by bringing in the Secretary General’s perspective to the planning process.
- Supervise and oversee the performance of a small team of professional staff within the Secretary General’s office.
- Represent the Secretary General in important events he is unable to attend.
- In the absence of the Secretary General, represent him within the EAC Headquarters respecting the role of the Deputy Secretaries General.
Qualifications:
- Masters degree in any of the following areas: Management, Public/Business Administration, Economics, Law, ICT, Engineering.
Experience:
- At least 15 years’ experience, 10 of which must have been at senior management level in either public or private sector. Strong project management experience is imperative.
- Good interpersonal relations, organisational skills, team leadership and performance management are essential for the position.
- Ability to innovate change, modernize administrative systems as well as to mentor, coach and develop staff is desirable.
Skills and Competencies:
- Analytical, interactive, results oriented, computer literate, planning, networking, negotiation, team building, supervisory, project implementation, research, management information systems, monitoring and evaluation skills.
- Excellent oral and written communication skills and working knowledge in English are essential.
Circumstances:
- Willing to accept an initial three year management contract.
- Must be prepared to live and work in Arusha, Tanzania.
- Age: 38-54 years.
This position is DFID funded, and is a non established position whose contract terms are limited to the period of support (3 years) and may only be renewed subject to extension of the funding.
Attractive consolidated remuneration packages for non-established fixed contract positions will be paid in accordance with the EAC regulations on short term Staff contracts.
For more information, visit our website: http://www.eac.int
How to Apply
Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, email (all soft copies should be in MS Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time telephone/ cell phone numbers to:
The Secretary General
East African Community
P.O. Box 1096
Arusha
Tanzania
Fax No: +007 27 2504255/2504481
Email: eac @ eachq.org
To be received not later than Friday 15th January 2010.
The East African Community is an equal opportunity employer; therefore female candidates are particularly encouraged to apply. The East African Community will only respond to those candidates who strictly meet the set requirements.
