Job Summary:
The Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions and ensuring that there is enough cash to implement program activities.
Responsibilities:
- Maintain petty cash at the set limit ensuring no cash shortage at all times.
- Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
- Prepare the petty cash upload stage ready for review.
- Monitor and track cash advanced to program and support staff on a monthly basis ensuring that liquidation reports are prepared and correction journals prepared ready for review by finance Officer/Manager.
- Perform supervised petty cash counts every Friday and month end.
- Ensure that all cash received is duly receipted, coded and promptly banked.
- Rubber stamping “paid” on all documents once cash vouchers are signed and cash disbursed and before filing.
- Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers.
- File on a monthly basis excel and SUN journals ensuring that they are fully supported and ready for review by finance Controller and Country Director by the 17th of every month.
- Compile intercompany transactions and send them out to respective country offices by 1st of every month after they are reviewed and approved.
- Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
- To act at all times in accordance with US and Kenyan Law and standard accounting practice.
- Any other duties as may be assigned by supervisor.
Requirements
- Minimum CPA II qualification
- At least five years of prior professional experience in a similar post.
- Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements.
- Knowledge of Microsoft Office software. Knowledge of SUN Accounting is an added advantage.
- Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation.
- Demonstrated people skills.
- Excellent interpersonal, organizational and time management skills.
- Ability and willingness to work and travel to field sites.
Interested applicants who meet the above requirements to submit application to the following:
The Human Resource Manager
International Rescue Committee
P.O. Box 62727, 00200 Nairobi
Email: hr@kenya.theirc.org
Applications must include the following:
- Cover letter stating how the applicant meets required specifications;
- Detailed CV including detailed work experience and three professional referees with complete and current contact information including email.
Only short-listed candidates will be contacted.
