The Aga Khan Foundation (AKF) is a private, not for profit, non denominational development agency which is part of the Aga Khan Development Network (AKDN). AKF works primarily in four thematic areas: education, rural development, health and civil society enhancement.
Position:
Reporting to the Regional CEO (RCEO) of AKF East Africa, the Executive Assistant will be based at the East Africa Regional office in Nairobi and shall provide essential secretarial and administrative support services to the RCEO and other Senior management staff.
The post holder should have high integrity and be a self-starter with a positive outlook and an eye for detail.
Main responsibilities include:
- Manage and prioritize tasks, schedule events, conferences, and manage and coordinate local, regional and international travel for the RCEO and partners / VIPs
- Performing technical, specialized, complex and difficult office administrative work requiring the use of independent judgment;
- Organizing own work, coordinating logistics, setting priorities and following up on assignments with minimum supervision;
- Supporting country offices within the Eas tAfrica region on the special tasks assigned by the RCEO;
- Support in handling specific Human Resource matters and corresponding with relevant AKDN / government authorities
- Interpreting and implementing policies, procedures and computer applications;
- Using initiative and independent judgment within established policies and procedures;
- Preparing Regional Committee meeting folders;
- Ability to maintain strict confidentiality, and work independently to strict deadlines;
- A university degree preferably in a related management or programme discipline
- Must have a minimum of 5 years experience in secretarial, administration and executive office management.
- Project and task management experience will be considered an added advantage
- Excellent oral and written communication skills in English - fluency in Kiswahili will be added advantage
- Excellent organizational and planning skills, with demonstrated ability in organizing and prioritizing tasks and action plans, conferences, events, preparing PowerPoint presentations and meeting / travel schedules and taking minutes of the meeting
- Good inter-personal skills to engage productively within and outside the office and with the Aga Khan Development Network (AKDN) and external stakeholders in a cross-cultural, inter-disciplinary environment
- Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision
- Computer Proficiency: Word processing, data base and spreadsheet applications, MS Office, PowerPoint, Microsoft outlook and internet usage.
