Executive Secretary Job: National Housing Corporation

Applications are invited from suitably qualified Kenyan citizens to fill the following position in the National Housing Corporation.

EXECUTIVE SECRETARY

The Executive Secretary will report to Managing Director (MD) and will be responsible for performance of both administrative and secretarial functions in the office of the Managing Director.

RESPONSIBILITIES

1. Perform diversified confidential secretarial functions; provide general administrative support and assistance to the MD as well as ensuring all aspects of the office are organized efficiently and effectively,
2. Schedule appointments (i.e. calendar management for the MD); coordinate internal and external meetings and take minutes when required.
3. Responsible for making domestic and international travel & accommodation arrangements for the Managing Director,
   
4. Responding to all enquiries in the Managing Director's office, monitoring incoming calls and responding to them independently whenever possible as well as taking messages as required,
   
5. Proficiently prepare draft and formal letters as directed.
6. Undertake any special assignments, ad-hoc functions and related duties as specified by the Managing Director
   
7. Act as head of secretarial services in the Corporation principally responsible for recommending the posting and deployments of all secretarial staff

REQUIREMENTS FOR APPOINTMENT

The ideal candidate must have:

• Served satisfactorily at the level of a Senior Personal Secretary or equivalent comparable position for a minimum period of three (3) years and
  
• A degree in secretarial studies or bachelor of business administration/management (secretarial) from a recognized institution OR The following qualifications from the Kenya National Examinations Council: Typing III (50wpm) Shorthand III (minimum 120 wpm)/computerized documents processing III Business English III /communications II Commerce II Office Management III /Office Administration and Management III Secretarial Duties II
• OR a Diploma/higher National Diploma in secretarial studies.
  
• Be a self-motivated team player with a positive attitude and ability to relate well with internal staff.
• Be results oriented and possess a strong sense of ownership when handling tasks and demonstrate ability to manage multiple tasks and priorities simultaneously.
• Be an effective time manager and communicator with excellent written and spoken English
• Have attended a senior management course from a recognized institution
• A certificate in computer applications (MS-Office) from a recognized institution

The above position is on a three (3) years renewable contract.

Interested candidates who meet the above criteria should send their applications in confidence together with copies of detailed and up-to-date CV, certificates and testimonials indicating current and expected remuneration, including a single page (A4) self handwritten profile indicating why you regard yourself as the right candidate for the job, and names of three (3) referees to the following address: -

The Managing Director
National Housing Corporation
P.O.Box 3025700100
NAIROBI EMAIL: info @ nhc kenya.com

Closing date is Friday, 28th November 2008 and only short listed candidates will be contacted.
"National Housing Corporation is an equal opportunity employer"

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