Secretary Job Vacancies: Ministry of State for Public Service Kenya

Republic of Kenya
Office of the Prime Minister

Ministry of State for Public Service Vacancies

Applications are invited from suitably qualified serving officers in the Civil Service for the positions shown below.

Applicants should complete one (1) PSC.2 REVISED 2007 form and attach copies of their academic and professional certificates, testimonials and a copy of the appointment letter to their present grade.

The form may be downloaded from the Public Service Commission of Kenya Website www.publicservice.go.ke.

The application should be forwarded to:

The Permanent Secretary,
Ministry of State for Public Service,
P.O. Box 30050-00100,
Nairobi

so as to reach him on or before 18th December, 2009.

Senior Personal Secretary
Job Group 'L'
Sixty Seven (67) Posts

Salary Scale: Ksh.30,472x 1,524-31,996 X 1,599-33,595x 1,680 -35,275 p.m.

Vacancy No. PA/03/09

Duties and Responsibilities

Duties and responsibilities at this level will entail recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines; processing data; operating office equipment; attending to visitors/clients; handling telephone calls and appointments; ensuring security of office records, equipment and documents, including classified materials; preparing responses to simple routine correspondence; and undertaking any other secretarial duties that may be assigned.

In addition, the officer will guide and supervise junior secretarial personnel.

Requirements for Appointment

For appointment to this grade an officer must have:-

• served in the grade of Personal Secretary I or any other relevant and comparable position in the Public Service for a minimum period of three (3) years;
• a Bachelors Degree in Secretarial Studies/Bachelor of Business and Office Management or its equivalent from a recognized institution;

OR the following qualifications from the Kenya National Examinations Council:

• Shorthand III (110 w.p.m.)
• Typewriting III (50 w.p.m.)/Computerized Document Processing III Business English III/Communications II
• Office Practice II
• Commerce II
• Office Management Ill/Office Administration and Management III
• Secretarial Duties II;

OR

• a Diploma / Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or its equivalent from a recognized institution:

• a Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access, and Internet) from a recognized institution; and
• shown merit and ability as reflected in work performance and results.

Personal Secretary I
Job Group 'K'
One (1) Post

Salary Scale: Ksh.26,323x 1,316-27,639X1,382-29,021 x 1,451 -30,472x 1,524-31,996p.m.

Vacancy No. PA/04/09

Duties and Responsibilities

Duties and responsibilities at this level will entail: recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines; processing data; operating office equipment; attending to visitors/clients; handling calls and appointments; ensuring security of office records, equipment and documents, including classified materials; preparing responses to simple routine correspondence; and undertaking other secretarial duties that may be assigned.

An officer at this level may be required to work for more than one officer.

Requirements for Appointment

For appointment to this grade an officer must have:-

• served satisfactorily in the grade of Personal Secretary II or Senior Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years;
• a Bachelors Degree in Secretarial Studies/Bachelor of Business and Office Management or its equivalent from a recognized institution;

OR the following qualifications from the Kenya National Examinations Council:

• Shorthand III (100 w.p.m.)
• Typewriting III (50 w.p.m.)/Computerized Document Processing III Business English Ill/Communications II
• Office Practice II Commerce II
• Office Management Ill/Office Administration and Management III Secretarial Duties II;

OR

• a Diploma / Higher National Diploma in Secretarial Studies from the Kenya National Examinations Council or its equivalent from a recognized institution; and

• a Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access, and Internet) from a recognized institution.

S.G. Karicho
For: Permanent Secretary

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