Registration Clerk Vacancy Notice: Office of the UNHCR Branch Office in Kenya

Functional Title: Registration Clerk
Ref: IVN/EXT/KEN/KAK/09/019 Add.1
Post Number: 10015301

Type of Contract: Fixed Term Appointment
Duty Station: Sub-Office Kakuma

Date of Entry on Duty: As soon as possible
Duration: Initially up to 31st December 2010

Category and Level: GL-4
Closing Date: 24 December 2009

Duties and Responsibilities

Under the direct supervision of the Associate Protection Officer, and the overall supervision of the Senior Protection Officer, the incumbent will perform the following functions:

• Participate in the screening and registration activities of New Arrivals and individual asylum seekers referred from Branch Office Nairobi and Sub Office Dadaab, as well as spontaneous new arrivals in Kakuma;
• Conduct verification interviews and make assessments in respect of all registration-related litigations in Kakuma;
• Assist in the preparation of weekly registration schedule and disseminate them to the concerned parties including community leaders;
• Issuance of Ration Cards to registered Asylum seekers, making appropriate referrals where necessary and attending to lost cards replacements, missing cards, card merging and separation cases;
• Participate in periodic registration activities such as card exchange and population verification exercises, bio-data update exercises, inter-alia;
• Provide registration statistics and data analysis as required;
• Capture and enter the beneficiaries’ biometric features and Bio Data into ProGres Database during the registration process;
• Attend food coordination meetings to respond to lost cards’ concerns in collaboration with other pertinent Agencies/IP’s;
• Attend to refugee cases at the field posts, assess their registration concerns and prepare registration recommendations;
• Perform other duties as required.

Qualifications and Requirements:

Education and Skills: Completion of Secondary education. Very good knowledge of computer and communication skills as well as knowledge of statistical methods.

Experience: Minimum of two years of experience relevant to the function.

Languages: Very good knowledge of and fluency in English and Kiswahili languages. Knowledge of another UN language will be an added advantage.

Work relationships and Contacts

• Contacts with other units within UNHCR to exchange information on the situation of refugees.

Supervision Exercised and Guidance Given

• Guidance and support are given by the supervisor. The incumbent will also refer to UNHCR Registration Handbook, EXCOM conclusions, and relevant policy papers concerning the registration of refugees.

Internal Candidates

Staff members who wish to be considered for this vacancy should apply in writing to the Human Resources Officer, UNHCR Branch Office for Kenya, Nairobi, referring to IVN/EXT/KEN/KAK/09/019 –Add 1 on the envelope.

External Candidates

External candidates should complete a UN Personal History Form (P.11), available from the Human Resources Section, UNHCR Branch Office for Kenya, Nairobi or download from the UN Website, www.un.org and attach it to their written application for the post and address to:-

Human Resources Officer,
UNHCR Branch Office for Kenya,
P.O. Box 43801- 00100 GPO,
Nairobi.

Quote: - IVN/EXT/KEN/KAK/09/019 –Add 1 on the envelope.

Important: Only those short-listed for interviews will be notified. Late applications will not be considered.

Qualified female candidates are encouraged to apply.

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