REPUBLIC OF KENYA
Ministry of Finance
FINANCIAL AND LEGAL SECTOR TECHNICAL ASSISTANCE PROJECT PROJECT IMPLEMENTATION UNIT
VACANCIES
Background
The Government of Kenya (GoK) in conjunction with the World Bank and the UK Department for International Development (DFID) is implementing a Financial and Legal Sector Technical Assistance Project (FLSTAP) whose overall development objective is to create a sound financial system and a strengthened legal framework and judicial capacity that will ensure broad access to financial and related legal services.
This objective will be achieved through the provision of technical expertise and building capacity to implement the Government's financial sector reform program and to support implementation of the relevant key results areas of the Governance, Justice and Law and Order Sector (GJLOS) Reform Programme.
To assist in the administrative responsibility for the day to day operations of the project, a Project Implementation Unit (PIU) has been established under the Ministry of Finance and reports to the Project Steering Committee under the chairmanship of the Permanent Secretary, Ministry of Finance.
1. PROJECT OFFICERS (TWO POSITIONS)
We are looking for two highly motivated individuals to fill the positions of Project Officer (Financial Sector) and Project Officer (Legal Sector) to provide support to the Project operations at the PIU on a one - year contract (renewable) The officers will assist the PlU's Financial Sector Specialist and Legal Sector Specialist respectively and report to the Project Manager.
Key responsibilities will include:
Assist in the preparation and implementation of work plans and the timely preparation of periodic progress reports.
Assist in coordinating and participate in meetings with beneficiary agencies, government officials, development partners and stakeholders to articulate and disseminate the Project objectives and implementation progress.
Assist in coordinating the training activities for the beneficiary agencies.
Contribute to the preparation of Terms of Reference, Requests for Proposals and contract documents for technical assistance to beneficiary agencies and the preparation of technical specifications for the procurement of goods and services.
Provide support in the technical assessment of bids for the supply of services and equipment and evaluation of proposals for consultancy services for the beneficiary agencies.
Work closely with the Procurement Specialist to ensure the timely execution of contracts for consulting services and the purchase of goods and equipment and assist in the management and monitoring of timely delivery of contractual obligations by consultants and suppliers.
In the case of contracts for consultancy services, assist in monitoring the timely delivery of reports, timely review and approval of reports by the beneficiary agencies and review and approval of invoices for payment.
Participate in the monitoring and evaluation activities of the Project and work closely with beneficiary agencies in reviewing the Project monitoring and evaluation framework for monitoring results in achieving project objectives.
Contribute to the preparation of presentation materials, newsletters and website contents for communication of Project objectives and implementation progress.
Perform any other duties assigned by the Project Manager.
Qualifications, Skills and Experience:
A minimum of a first degree in relevant field (e.g. economics, banking, finance, law, commerce, business administration). Relevant post-graduate qualifications will be an added advantage.
A minimum of 5 years' relevant experience; experience in the public service and donor - funded projects is preferable.
Knowledge of financial sector and/or legal sector reform issues will be an added advantage.
Excellent analytical, report writing skills and must be computer literate.
Capacity to work under pressure and meet tight schedules under minimum supervision
Excellent communication and interpersonal skills and able to »vork in a team.
2. SENIOR PROCUREMENT SPECIALIST
We are looking for a highly experienced individual wilh relevant qualifications and competencies to fill the position of Senior Procurement Specialist to provide support to the Project operations at the PIU on a one - year contract (renewable).
Key responsibilities will include:
Reporting to the Project Manager, the main responsibilities of the Senior Procurement Specialist will be to:
Be responsible for carrying out procurement functions under the PIU on behalf of the Ministry of Finance (GOK) in accordance with the provisions of the Development Credit Agreement between the Republic of Kenya and the International Development Association (IDA).
Prepare an overall procurement plan for all the goods and services to be purchased under the Project, specifying allocation of tasks and responsibilities at each stage of the procurement process and to update this procurement plan periodically as the may be required from time to time.
Ensure that procurement is done in accordance with the procedures specified in the Development Credit Agreement and with IDA's Guidelines for Procurement.
Verify that all proposed purchases are eligible for financing under the Credit and confirm the appropriate method to procure goods and services for each contract.
Ascertain that budgetary allocations are appropriated to the respective end-users and ensure timely and effective project implementation.
Assist implementing agencies in all aspects of procurement, including preparation of technical specifications for the goods and services, bidding documents, bid advertisements; assemble committees with the participation of representatives from the MOF and implementing agencies for the opening and evaluation of bids for purchase of goods and services, Expressions of Interest and Requests for Proposals, as well as contract negotiations and awards; and undertake procurement in close collaboration with the implementing agencies.
Ensure the timely execution of contracts for consultants' services and the purchase of goods and equipment and supervise the implementation of contracts including pre-shipment inspections (including any test, if necessary), inland transportation, delivery, acceptance and storage.
Verify payments due under procurement contracts and help prepare applications for withdrawals from the Credit.
Prepare and submit quarterly and annual progress reports on status of procurement under the Project to the Project Manager for inclusion in the PlU's project implementation progress reports.
Supervise the Project's procurement personnel.
Perform any other duties assigned by the Project Manager.
Qualifications, Skills and Experience:
A minimum of a first degree in relevant field. Relevant professional qualifications in procurement will be an added advantage.
A minimum of 8 years' relevant experience; experience in the public service and donor - funded projects is preferable.
Demonstrated knowledge of Government and international commercial practices and the Procurement Guidelines of the World Bank and GOK.
Excellent analytical, report writing and organizational skills and must be computer literate.
Capacity to work under pressure and meet tight schedules under minimum supervision.
Excellent communication and negotiation skills and able to work in a team.
Interested persons who meet the above minimum requirements should apply enclosing detailed CVs containing names, telephone numbers and addresses of at least two (2) referees so as to reach the address below on or before 18th November 2008
Only short listed applicants will be notified.
Postal Address:
Project Implementation Unit
Attention: Project Manager
P.O Box 34542-00100
Nairobi, Kenya.
Physical Address:
Project Implementation Unit
Attention: Project Manager
7th Floor, Anniversary Towers, North Tower
University Way,
Nairobi, Kenya.
PROJECT MANAGER
FOR: FINANCIAL SECRETARY
Wednesday, November 5, 2008
Financial And Legal Sector Technical Assistance Project Job Vacancies
