We are looking for a temporary staff to carry out travel and accommodation related functions for a period of two months effective immediately. As this is a critical role with the organization, we are looking for someone who has had experience/opportunity making flight bookings with both WFP and travel agents, in addition to accommodation booking reservations. Below are some of the specific duties that she/he will be expected to carry out;
- Act as a focal person for any Travel arrangement within Sudan and outside Sudan
- Ensures booking of transportation (WFP or Commercial flight) and accommodation for all MC staff/visitors and MC counterparts;
- Provides staff with itineraries for their travel arrangements and those of relevant visitors on a daily basis, especially over the weekend;
- Assist MC staff in Sudan make all International flight bookings in coordination with travel agent/ MC Nairobi office
- Coordinate with WFP Office in Juba / Loki as necessary to ensure all booking within Sudan are completed as per schedule.
- Disseminate update information related to the travel from UNHAS/ WFP or Commercial Flight to staff on daily basis;
- Updating and send out Juba evacuation list.
- On a regular basis, coordinate with the Finance Department to ensure any payment related to the travel and accommodation are paid in a timely manner
- Coordinate with Loki and/or Khartoum Office as necessary for flight charters;
- Coordinate with Logistic Officer in each MC Sudan offices to ensure transportation and accommodations are available for MC staff who wish to travel to the field;
- Coordinate with Logistic Officer for any cargo movement;
- Maintain documentation related to the Travel such us Travel Approval Form (TA’s), List of visitors, per diem, etc.
- Maintains visa records and SSRRC Travel Permit and ensures their re-newels in advance including registration of foreign staff/visitors.
- Serves as liaison with local government departments regarding visa, documents accreditation and other services.
- Develops relationship with the local government and airport officials to ease visa and customs clearance.
- Assist Logistics Department to negotiate rates at a variety of hotels and accommodation for Mercy Corps staff.
Kindly help circulate this information as widely as possible.
