Executive Secretary

To provide personal administrative support to the C.E.O

Duties & Responsibilities:

• Prepare high quality correspondence, reports and materials for publications and presentations
• Arrange for meetings and conferences, including preparing agendas and minutes for same and making the necessary business travel arrangements.
• Prepare, edit and distribute, letters, memos and meeting minutes and keep track.
• Manage, plan and organize the Chief Executive Officer’s daily calendar,
• Serve as liaison with department managers to help ensure a manageable flow of work and communications.
• Perform personal assistant duties for the CEO as directed.
• Maintain communication with select outside parties on behalf of CEO, including suppliers, shareholders, business contacts, etc.
• Carry out routine office duties in a professional manner.
• Monitor, supervise, organize the duties and plan leave schedules for the drivers.
• Manage administrative records and maintain a confidential filing system
• Monitor service maintenance contracts and acquisition of licenses
• Offering client support services and necessary assistance to ensure customer satisfaction.
• Undertake any other duties assigned by the Chief Executive Officer.

Qualifications & Requirements

Secretarial course and training with the following minimum qualifications

• Typing advanced level – 60 wpm, Shorthand- 100 wpm
• English for business communication, office practice
• Exceptional interpersonal, organizational, communication (both written and verbal),
• Be highly proficient with MS Office (all products including Word, Excel, Power Point , mail merges and Outlook)
• Consistently carry out tasks in a highly organized manner with ability to prioritize and multitask.

Salary Expectation: 30K – 40K depending on experience

Please send your current C.V to henry@myjobseye.com indicating your current salary. Indicate the position applied for on the Email subject line.

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