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Thursday, December 9, 2010

Personal Assistant to the Managing Director job in Kenya

To assure the smooth, efficient and accurate operation of the Managing Director’s office
for maximum positive impact on the Institute system.
Two years successful office experience.
College degree. Office Management Diploma is an added advantage.
High level of proficiency in office procedures/bookkeeping, keyboarding & office
Equipment operation
Ability to make decisions without close supervision, and must be accurate, efficient and
Capable of handling detailed work assignments
Knowledge and practical experience in Microsoft Word, Excel and Access.
Excellent public relations skills including courteousness, tact and good verbal
Good attendance record, and high moral character.
Maintain respect at all times for confidential information.
Ability to maintain self-control and complete tasks with frequent interruptions.
Proven ability to work independently and self-motivated; also work cooperatively with other
office personnel.
Performs all general duties of an administrative office, including, but not limited to
the following:
Working knowledge of a variety of office equipment including computers and the capacity to
adapt to various programs that run an efficient office system.
Preparing correspondence, reports, notices, recommendations, bids and Contracts.
Obtaining gathering and organizing data as needed and put it into usable format.
Maintain a regular filing system including confidential files.
Perform bookkeeping tasks associated with the MD Office.
Welcome visitors and schedule appointments.
Ability to prioritize workload.
Perform other duties as may be assigned.
Good communication and information flow
Coordination and preparation of various meetings
Other requirements
Individuals with the ability to build relationship with customers at all levels.
Results driven individuals within a winning attitude
Strong interpersonal and communication skills and the ability to work effectively with a wide
range of diverse customers
Ability to develop, plan, and implement short and long range goals
Resilience, results orientation and relationship building skills.
Ability to handle stress and meet deadlines.
The candidate needs a high level of self-motivation, be pro-active with a structured work
Willing to become a key contributor and work in pursuit of common objectives.
Computer Skills
Proficient use of MS Office applications
Equal opportunity employer
Staff with high levels of Integrity
Hard working staff, working mainly independently and without supervision
Able to work in a multicultural environment
How to Apply
If you believe you have what it takes to handle this challenging position, kindly and urgently email
your one page Application Letter, together with your detailed CV (placed in one file, please) as
an attachment in Word or rtf format to

clearly indicating the position applied
for in the subject line of your mail to enable automated email sorting. Only applications
specifying the position applied for will be considered.
Kindly also indicate details of your current and expected salary, names & addresses of 3 business
referees, current and previous employers, roles and responsibilities handled to date, together with
your day and cell contacts. Original Certificates and hard copies of the same will be required for
those interviewed, and will be presented during the first interview.
We regret that only Short Listed Candidates will be considered. Kindly send one application to
avoid disqualification.

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