Columbia University's International Center for AIDS Care and Treatment Programs (lCAP) in Tanzania, works in partnership with the Ministries of Health and Social Welfare (MOHSW) in mainland and Zanzibar. -lCAP Tanzania provides quality comprehensive family focused HIV Prevention, Care and Treatment services at 127, health facilities. The facilities involved include regional and district hospitals, health centers and dispensaries in Kagera, Kigoma, Pw~mi and Zanzibar. This program is part of a broader US Government HIV/AIDS initiative in Tanzania and receives funding from Centres for Disease Control Tanzania (CDC), PEPFARand the support of the American People. A key aspect of the program is to build the capacity of the MOHSW, at the national and sub-national levels, and indigenous CBOINGOs to manage HIV programs including financial, administrative, program management and technical advisory skills. The program has employed competent dynamic individuals with programmatic understanding, clinical background as well as public health management knowledge in implementing the program objectives.
Overall Job Function:
The Candidate will be responsible in providing support to the procurment unit by ensuring effective procurement systems through monitoring the purchasing processes and ensure timely delivery of items to intended recipients. The successful candidate will be a key member of the procurement team and will assist the ICAP in the implementation of quality procurement services. As part of the ICAP multidisciplinary team, this position will interact with staff from different levels and different department therefore, the position requires excellent communication skills.
Principal duties and responsibilities:
• Maintain an up-to-date knowledge of the supply market for all ICAP supplies and services
• Liaise with techincal team to establish technical specifications of items for
• Process and obtain relevant approvals for materials to be purchased in line with the existing requirements and protocals
• Develop and maintain strong working relationships with key suppliers to ensure ongoing quality and reliability of supply
• Provide advice on procurment issues with best practices in line with the public procurement procedures and protocals
• Prepare and process the local purchase orders and ensure that orders are delivered to suppliers on time
• Maintain and update the asset register on regular basis by ensuring that all new procured materials are being recorded before being shipped up country sites
• Working closely with storekeeper to ensure all items are received and recoded in the store book ledgers before being issued
• Provide information to ICAP centrally team when the procured items arrive from the suppliers
• Conduct performance reviews with the suppliers, measuring against required performance standards and market prices of various material procured by ICAP
• Ensure the highest standards of probity are maintained in all purchasing activities
• Liaise closely with the regional manager, site staff to ensure that they are satisfied with the service and quality of items from suppliers as per specified standards in the LPPs
• Perform any othe duty as may be assigned from time to time by superiors.
Preferred Qualification and Skills
• Must hold Degree or Advanced Diploma in Procurement from recognized university or institution
• Must be registered with registered and CPSP qualification is desirable
• Two or more ",:,orking experience in procurement departments or sections.
• Working experience with donor funded projects dealing with HIV / AIDS care and treatment is desirable.
• Ability to work independently with strong problem solving skills
• Fluent in English and Swahili with good verbal and written communication
skills.
• Must be a Tanzania Resident.
How to apply:
Applicants should send their application letter and CV by September 3rd, 2010 by email with a subject line Procurement Officer: Re-advertisement to icap-tz-hr@columbia.edu. Only short listed applicants will be contacted. Please do not attach any certificates when submitting online.
ICAP is an equal opportunity employer; women and people living with HIV / AIDS are encouraged to apply
Overall Job Function:
The Candidate will be responsible in providing support to the procurment unit by ensuring effective procurement systems through monitoring the purchasing processes and ensure timely delivery of items to intended recipients. The successful candidate will be a key member of the procurement team and will assist the ICAP in the implementation of quality procurement services. As part of the ICAP multidisciplinary team, this position will interact with staff from different levels and different department therefore, the position requires excellent communication skills.
Principal duties and responsibilities:
• Maintain an up-to-date knowledge of the supply market for all ICAP supplies and services
• Liaise with techincal team to establish technical specifications of items for
• Process and obtain relevant approvals for materials to be purchased in line with the existing requirements and protocals
• Develop and maintain strong working relationships with key suppliers to ensure ongoing quality and reliability of supply
• Provide advice on procurment issues with best practices in line with the public procurement procedures and protocals
• Prepare and process the local purchase orders and ensure that orders are delivered to suppliers on time
• Maintain and update the asset register on regular basis by ensuring that all new procured materials are being recorded before being shipped up country sites
• Working closely with storekeeper to ensure all items are received and recoded in the store book ledgers before being issued
• Provide information to ICAP centrally team when the procured items arrive from the suppliers
• Conduct performance reviews with the suppliers, measuring against required performance standards and market prices of various material procured by ICAP
• Ensure the highest standards of probity are maintained in all purchasing activities
• Liaise closely with the regional manager, site staff to ensure that they are satisfied with the service and quality of items from suppliers as per specified standards in the LPPs
• Perform any othe duty as may be assigned from time to time by superiors.
Preferred Qualification and Skills
• Must hold Degree or Advanced Diploma in Procurement from recognized university or institution
• Must be registered with registered and CPSP qualification is desirable
• Two or more ",:,orking experience in procurement departments or sections.
• Working experience with donor funded projects dealing with HIV / AIDS care and treatment is desirable.
• Ability to work independently with strong problem solving skills
• Fluent in English and Swahili with good verbal and written communication
skills.
• Must be a Tanzania Resident.
How to apply:
Applicants should send their application letter and CV by September 3rd, 2010 by email with a subject line Procurement Officer: Re-advertisement to icap-tz-hr@columbia.edu. Only short listed applicants will be contacted. Please do not attach any certificates when submitting online.
ICAP is an equal opportunity employer; women and people living with HIV / AIDS are encouraged to apply
