Post Title: Finance Assistant Post Grade: SC 5
Duty Station: Nairobi Date of issue: 24.08.2010
Contract type: Service Contract Closing date: 07.09.2010
Organizational background
The World Food Programme Somalia activities include food assistance relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.
This position is open to Kenyan nationals. Qualified candidates and Female candidates in particular, are encouraged to apply.
Major Duties and Responsibilities:
Under the direct supervision of Senior Finance Assistant, the incumbent performs the following duties:- Receiving invoices from suppliers, record them in the invoice tracking system, and route them to the appropriate offices for processing.
- Clearing of payments from the invoice tracking system.
- Verify vendor claims for accuracy and conformance with WFP finance rules and regulations; perform verification against documentation to ensure that purchase/services are properly authorized and that the goods/services have been received and ensure vendor invoices are processed in the Programme’s financial system (WINGS). (Handles Logistics related vendors and Administration related vendors).
- Monitor vendor advances and down payments, follow up with the respective units to ensure prompt clearance of vendor outstanding items and taking corrective follow up action where required.
- Draft routine correspondence related to unit’s work and type a variety of correspondences and reports
- Updating and responding to suppliers queries in regard to their invoices and payments.
- Review of Vendor Master Record’s from time to time recommending amendments as appropriate.
- Process the travel advances and travel expense claims whenever the incumbent is on leave or away from office.
Minimal qualifications:
| Education: | Secondary school education, supplemented by courses related to the area of work. A degree in Business, Commerce, Finance, Accounting or other related fields will be an added advantage |
| Experience: | At least four years of progressively responsible clerical work experience in general administrative work including at least two years in the field of finance, accounting, audit, administrative services or other related field and at least one year at the G4 level or equivalent. |
| Language: | Fluency in both written and spoken English is a requirement. |
| Knowledge: | Experience in utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures |
- E-mail: Somalia.Hr@wfp.org
- For applicants inside Somalia only, a sealed envelope addressed to The Human Resources Officer, to be dropped at the reception of the nearest WFP office in Somalia.
- Hand –delivered applications are no longer accepted at the Nairobi office
NB: Applications received later that the deadline and those that are not clearly showing the VA No. indicated above will not be short-listed. Only short listed candidates will be contacted
