Executive Secretary

The Lake Victoria South Water Services Board wishes to recruit self driven, result oriented, highly motivated and qualified persons to fill the following position

Ref: LVSWSB/HR/10/2010/4
Duties and Responsibilities

The successful candidate will be reporting to the Chief Manager Human Resources and Administration and be responsible for:-

* The day-to-day operations of the Chief Executive Officer’s Office
* Coordination of office correspondence, including writing, editing, producing and distributing correspondences to relevant offices in form of emails, letters, voice messages or other forms of communication.
* Carrying out office logistical duties which include handling of office visitors, provision of office supplies, making travel arrangements, scheduling of meetings and events.
* Typing of office letters, filing, dispatching and preparation and maintenance of office reports.
* Opening, sorting and categorizing all incoming information to the Board and channeling them to appropriate persons in a timely manner.
* Scheduling appointments and meetings, preparation of meeting materials and other requirements and taking notes of meeting proceedings.
* Handling confidential documents and protects organization’s confidential information.
* Researching, compiling, assimilating and preparing confidential and sensitive documents.
* Regularly updating the Chief Executive Officer, on the status of various issues and making arrangements for any actions.

Requirements for appointment

For appointment to this post the successful candidate should:-

* Be a holder of Bachelors Degree in Secretarial Studies or Business Studies and Office Management from a recognized institution.
* Be in possession of the following KNEC qualifications, Shorthand III (100w.p.m), Typewriting III (50 w.p. m), Office Management III, Business English III, Secretarial Duties II, Office Practice II, and Commerce II.
* Have a minimum of 8 years work experience in a senior secretarial position in a busy work environment.
* Have a high level of computer literacy which includes windows® 95/98/NT/2000 operating systems, Microsoft applications and Internet.
* Be a person of high integrity, good organizational and interpersonal skills.
* Possess excellent communication skills both in verbal and in written forms and able to multi-task and work on several big and small tasks at one time.

If you meet the requirements for the above position, please send your application attaching a detailed CV, copies of academic/professional certificates and testimonials stating your current position, remuneration and telephone contact to the following address by 3rd November 2010.
Please indicate the post and reference number on both the letter and the envelope.

Eng. M. O. Ochieng
Chief Executive Officer,
Lake Victoria South Water Services Board,
P. O. Box 3325-40100- Kisumu.

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