Recruiting Finance and Administrative Assistant for the African Forest Forum: World Agroforestry Centre (ICRAF)

The African Forest Forum (AFF) is an association of individuals who share the pursuit and commitment to the sustainable management, use and conservation of the forest and tree resources of Africa for the betterment of the socio-economic wellbeing of its people and for the stability and improvement of its environment.

The purpose of AFF is to provide a platform and create an enabling environment for independent and objective analysis, advocacy and advice on all relevant policy and technical issues pertaining to achieving sustainable management, use and conservation of Africa's forest and tree resources as part of efforts to reduce poverty, protect the environment and promote economic and social development.

The position
The African Forest Forum is recruiting for the position of a Finance and Administrative Assistant to be based at the headquarters in Nairobi, Kenya, reporting directly to the Executive Secretary.

Duties and responsibilities
The incumbent shall assist the Executive Secretary and perform financial and administrative tasks in both English and French.

The specific responsibilities include:

• Finance and procurement:
  
• Liaise with ICRAF on all financial administrative requirements;
  
• Administer, monitor and keep clear records of all AFF accounts;
  
• Monitor incomes and expenses and produce relevant financial reports;
  
• Produce monthly financial reports for each project and for the AFF Secretariat;
• Provide support in the preparation of budgets and financial reports;
• Follow up and monitor the disbursement of AFF funds and related Financial Agreements between the AFF, donors, liaison offices, and other institutions and individuals collaborating/working with AFF;
• Follow-up payments for consultancy contracts;
• Handle procurement, use and monitoring of supplies and equipment for the AFF;
• Maintain AFF assets in good condition, including their records.
  
• Office administration:
• Coordinate travel arrangements for AFF staff and for people sponsored by AFF;
  
• Assist in organization of workshops, meetings, and similar functions;
  
• Schedule appointments and meetings with relevant stakeholders;
  
• Receive and assist visitors;
• Respond to routine correspondence, file necessary correspondence, reports, project files, etc;
  
• Maintain address lists, and in collaboration with the Programme Officer manage website updates; and
  
• Any other duties as may be assigned by the Executive Secretary.

Minimum qualifications and skills

1. A first degree in the relevant field, plus post graduate professional qualifications in a relevant field;
2. At least five (3} years working experience, preferably with research and development organizations;
3. Good communication and inter-personal skills
4. Good computer and demonstrated accounting skills
5. Ability to prioritize, organize workload, meet deadlines and work under pressure with minimal supervision.
6. Excellent written and oral communication skills in English and working knowledge of French.

Terms of offer

ICRAF & AFF are equal opportunity employers and offer a collegial and gender-sensitive working environment. The position is on local terms and offers an attractive package.

The appointment will be for an initial period of two years, beginning January 2009, with potential for extension subject to performance and availability of resources. Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.

All correspondence should be addressed to the

Human Resources Unit,
World Agroforestry Centre (ICRAF),
P.O. Box 30677, Nairobi, Kenya

OR via email: icrafhru @ cgiar.org.

Applications will be considered until 15th December 2008 and should indicate "Application for Finance & Administrative Assistant" on their application letters and email submissions.

Only short-listed applicants meeting the above requirements will be contacted.

We invite you to learn more about AFF and ICRAF by accessing our web site:

http://www.afforum.org

http://www.worldagroforestrycentre.org

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