Job Opportunity: Executive Assistant to the Principal

Closing date: 18^th December 2008 at 5.00pm

Carlile College is part of a larger organization called Church Army Africa (CAA)

within the Anglican Church of Kenya (ACK).

At the heart of Carlile College is an enduring desire to equip Christian men and women for mission and evangelism

so they may transform society through the power of the gospel of our Lord Jesus Christ.

This is the reason we were founded fifty years ago.

To strengthen its human resource capacity, an Executive Assistant is required.

The qualified person will report to the Principal and will be based at the Jogoo Road campus in Nairobi.

Aim

The person will manage the Principal's office and diary, including coordinating his secretarial help, research and communication and will support the principal in every aspect of his work, as appropriate.

Duties and responsibilities

· Compose correspondence/reports

· Arrange essential mail in priority action order for the Principal

· Check deadlines on incoming requests and put preliminary work in play

· Process replies on own initiative or from the Principal's' dictation or notes

· Research, draft or summarize reports and papers for presentation at different meetings.

· Prepare presentations for the principal (e.g. power point)

· Under the direction of the Principal, to communicate internally and externally, including arranging visits.

· To arrange key events in the college calendar

· Prepare agenda for meetings in advance

· Arrange meeting facilities

· Act as recording secretary; prepare minutes, action items and action reports.

· Arrange travel through internal or outside agents

· Update and manage retrieval systems

· Supervise/ organise the work of the College/ Principal's secretary

· Recommend management action to improve standard operating procedures.

· Take part in any administrative meetings to assure secretarial follow-up

· Take initiative on requests and inquiries of administrative nature

· Any other duties as may be required by the Principal

Person Specification

· Committed Christian.

· Excellent communication and people skills.

· Results oriented with good analytical skills.

· Hard work and team spirit.

· High standards of integrity.

· Competent IT skills.

· Excellent Administrator.

· Able to meet deadlines and work under pressure.

· A Degree in Administration, Management, Communication or related field (Masters Degree would be an added advantage).

· At least 2 years of relevant experience in a busy office

· Experience in an NGO/Faith Based Organization/ Training Institution would be an added advantage

Application Procedure

If you meet the above requirements: Send a recent CV and a cover letter clearly indicating how you meet the criteria above. Provide the names, addresses, email and telephone contacts of three referees including, where possible, your current supervisor. Please indicate your current salary, if applicable, and expected salary in Ksh if successful.

Applications should be sent to:

The Principal, Carlile College, P.O. Box 72584 -00200 Nairobi

or

Email: info@carlilecollege.org or carlilecollege@gmail.com (email applications acceptable)

Closing date is Thursday, 18^th December 2008 at 5.00 PM

If you don't hear from us by Friday, 19^th December 2008 consider your application unsuccessful.

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