Executive Secretary/Administrative Assistant and Reservations Manager Career Opportunities in Kenya

1.Executive Secretary/Administrative Assistant
Job Tasks

• File and retrieve corporate documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings in order to record minutes.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Manage and maintain executives' schedules.
• Supervise and train other clerical staff.
• Interpret administrative and operating policies and procedures for employees.

Knowledge Requirements:

• Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• English Language ~ Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources.

2. Reservations Manager
Main responsibilities

• Handle all reservations & block bookings
• Assist in organising ground logistics
• Meet & greet clients & provide pre & post safari briefings

Qualifications

• Minimum 3 years experience with a reputable firm
• Knowledgeable on the East African circuits
• Must be Fluent in English. Fluency in a second language is an added advantage
• Computer literate
• Diploma/degree tn Tourism Management/Tours & Travel or similar
• Ability to work with minimal supervision

If you meet the above criteria, kindly send your CV, certificates & references to:

DN/A 701
P.OBox 49010 00100,
Nairobi

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