Purchasing Manager - KEMRI-Wellcome Trust Research Programme

Reference Number: PM07-10

Salary: 90,603

Grade: 5.1

Location: Kilifi

Country: Kenya

Summary: The post will manage all purchasing issues in support of the Programme, managing a purchasing assistant to deliver a proactive and efficient Value For Money service.

Reporting Lines: Reports to the Head of Finance/CFO

Responsible for : 1 Purchasing Assistant

Key Responsibilities:

The key job functions include:

1. Ensuring that all the institute supplies are met in accordance with the best practice procedures
2. Enforcement of regulations, systems and procedures; Initiation of procurement policy
3. Ensuring the procurement of all goods; works and services associated with project activities in accordance with institution's procurement procedures ;
4. Reviewing procurement documents and participates in the evaluation process for suppliers, contractors and consultants for goods, works & services
5. Ensuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior management.
6. Responsibility for repairs to items
7. Responsibility for returning goods to suppliers that are not as per the specification, or where items are delivered faulty etc - in liaison with the Stores Manager
8. Ensuring that quotes are sourced efficiently and quickly according to the Programme guidelines
9. Creating and maintaining a database on suppliers performance in relation to work carried out on the Programme
10. Maintaining the database of Pre Qualified suppliers
11. Reporting any issues regarding "vested interests" or breach of procedures to the to the Chief Operating Officer/Head of Finance as soon as discovered
12. Ensuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the stores team
13. Assisting the Programme to source new good quality, value for money supplies from "assessed" suppliers

Skills and Competence:

The postholder will have

1. A first degree in Economics or Commerce with professional qualification in Purchasing & Supplies Management (Final Stage) and full Membership of CIPS or its equivalent from a recognized institution;
2. Over six years experience in procurement.
3. Demonstrate knowledge of the Public Procurement and Disposal Act of 2005 and Regulations of 2006;
4. Shown merit and ability in work performance and results;
5. Good analytical and communication skills written and oral
6. In-depth knowledge and experience in computerised inventory software
7. Experience of managing a team, including strong training and coaching
8. Ability to build productive and collaborative relationships with varied stakeholders
9. Honest and of good character

Application Procedure:

Visit http://careers.kemri-wellcome.org/vacancy/purchasing-manager to apply for this job online

Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 6th August 2010. Only shortlisted candidates will be contacted.

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