Assistant Accountant - Cashier : KEMRI-Wellcome Trust Research Programme

Reference Number: AA-C07-2010

Salary: 37,042

Grade: 3.1

Location: Kilifi

Summary: The job's main purpose is to provide an excellent service issuing cash and advances for fieldwork to the Programme. Collating and banking cash and cheque deposits.This post will also cover for the Assistant Accountants on Grants and Payroll as required

Reporting Lines: Reports to Accountant or Finance Manager depending on location

Budget Responsibility: Ensure that the correct coding is used for all payments so that projects/grants get charged correctly for expenditure

Key Responsibilities:

1. Verifying that all transactions are properly authorized, documented, and ensuring that accounting transactions are posted to the correct ledgers/account codes
2. Requesting Funds to replenish the petty cash floats for various different floats used by the main Programme Cash Office
3. Collect cash from the bank daily, weekly as required
4. Order foreign currency from the bank in good time so that Programme members can carry out their activities abroad
5. Paying cash to individuals on the Programme and ensuring that all procedures are followed, regarding authorisation of expenditure for each item
6. Keep a log of items and take full responsibility for the contents of the safe
7. Ensuring that Medical Expenses are dealt with in a discrete manner as per the system in place
8. Preparing daily cash count sheets for verification by a Senior Accountant
9. Ensuring that all monies for banking are balanced and ready for encashment by Noon each day - any other monies to be logged and put in the safe
10. Reporting any overs or unders each day to Management, after required checks
11. Meeting with PIs or Dept Heads to discuss new float arrangements or large advances
12. Check and review coding of transactions before posting to accounting system
13. Ensure that all entries are posted by another member of the finance team
14. Ensure that any advances to staff are posted to the Advances Control Sheet
15. Ensure that all bankings are posted on a banking control sheet with relevant coding
16. Assist in changes to the SOPs if additional controls become required
17. Make postings for bank reconciliations as required
18. Complete balance sheet reconciliations in time not spent on cash office duties
19. Cover the role of the Assistant Accountant on Payroll or the Assistant Accountant in the Cash Office as Required

Skills and Competence:

Necessary skills & attributes

• Part professional accounting qualifications - CPA II or ACCA equivalent
• At least 3 years of wide ranging work experience in a finance office
• In-depth knowledge and experience in computerised accounting systems
• Good communication and interpersonal skills
• Fluent in English - written and spoken
• Ability to meet assigned deadlines, support team members & uphold team spirit

Skills / Attributes that are highly advantageous

1. Previous audit experience
2. Wide experience of computing systems
3. Leadership qualities
4. Honesty & Integrity

Application Procedure:

Visit http://careers.kemri-wellcome.org/vacancy/assistant-accountant-cashier to apply for this job online

Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 3rd August 2010. Only shortlisted candidates will be contacted.

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