National Council for Persons with Disabilities Jobs: Assistant Accountant, Registration/Data Base Administrator and Personal Secretary

Assistant Accountant
Job Group H

Duties and Responsibilities

• Reviewing validity of purchase invoices against purchase orders and goods received notes and checking for correctness of VAT and discount computations.
• Posting of invoices, selecting invoices for payment and generating relevant cheques.
• Travel expenses reviewing and posting, handling petty cash and updating the petty cash ledger.
• Preparing VAT and PAYE cheques and relevant statutory forms.
• Assisting in the preparation of payroll and financial reports

Key Qualifications

• Diploma in Accountancy or CPA Part II with at least 3 years working experience in a busy office.

Essential Skills

• Working experience on computer based financial systems.
• A person of high integrity.
• Analytical skills, ability to work fast and accurately.
• Excellent Interpersonal skills

Salary Scale: Ksh.16, 692 x 835 – 17,527 x 876 – 18,403 x 920 –19,323 x 966
– 20,289 p.m.

Registration/Data Base Administrator
Job Group J

The officer will be responsible for registration of persons with disabilities and organizations for disabilities and manage data entry in the organization.

Main responsibilities will include:

• Designing programmes, supervising of registration and database entry.
• Preparing and implementing of work plans for registration and database.
• Compiling registration annual/quarterly work plans.
• Preparing of progress reports on registration and database management.
• Evaluating, monitoring and improving of database performance, registration and planning for future expansion requirements.
• Ensuring all the data complies with legal regulations,
• Implementing of security measures to safeguard the database, back-up and regular reporting to the teams you work with.
• Installing and testing new versions of the database management system (DBMS); maintaining data standards, including adherence to the Data Protection Act and writing database documentation.

Skill and Competences.

• The ability to work with a high degree of accuracy.
• Excellent interpersonal and report writing skills
• A good understanding of software and database management systems
• A good understanding of the Data Protection Act

Key Qualifications

• A Bachelors Degree in Computer Science /Information Technology or equivalent qualifications from recognized Institution with three (3) years experience in a similar position.
• Higher National Diploma in Computer Science from a recognized Institution with (5) five years experience.

Salary Scale: Ksh 21,304 x 1,065 – 22,369 x 1,118 – 23,487 x 1,175 -24,662 x 1,233 – 25,895 p.m

Personal Secretary II
Job Group K

A personal secretary will be working closely with the director to provide administrative support, usually on a one-to-one basis.

The person is to carry out both secretarial and administrative tasks.

Duties and Responsibilities

• Managing correspondence between the directors office with external persons e.g. government officials, collegues & peers through appointment and feedback.
• Taking minutes, production of reports, briefing papers, and presentations.
• Organizing and ensuring that the director is well-prepared for meetings.
• Devising and maintaining office systems, including data management, filing, etc.
• Arranging travel and accommodation and occasionally, traveling with the director to take notes or dictation at meetings or to provide general assistance during presentations.
• Occasionally representing the director at external meetings.
• Any other duty as requested by the director.

Skill and Competences

• The ability to work with a high degree of accuracy.
• Organization skills.
• Excellent interpersonal skills
• Excellent report writing skills
• Person of high integrity

Key Qualifications

• Should have served as senior secretary or personal secretary for a minimum period of five (5) years in addition to being in possession of the following qualifications from Kenya National Examinations Council (KNEC).

1. Shorthand III (minimum 100 wpm)
2. Typewriting (50 words w.p.m) computerized Document Processing III
3. Business English III/Communications II
4. Office Practice II
5. Commerce II
6. Office management III/Office Administration and Management III
7. Secretarial Duties II.

OR

• A higher Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC).

• Computerized secretarial skills.

Salary Scale: Ksh 26,323 x 1,316 – 27,639 x 1,382 – 29,021 x 1,451 -30,472 x 1,524 – 31,996 p.m.

Applications with curriculum vitae, copies of certificates/testimonials with day time telephone contacts should be sent to the address below to be received by 13th November,2009.

Persons with Disabilities are encouraged to apply.

Director,
National Council for Persons with Disabilities,
P.O. Box 66577 – 00800,
Nairobi.

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