KEMRI/CDC Program Job Vacancy: Administrative Officer

Vacancy No K159/10/09

Program description: This program is a collaboration between Kenya Medical Research Institute and the US Centers for Disease Control and Prevention whose remit is to conduct research in malaria, HIV and other diseases.

To effectively carry out its mandate, the Program is seeking to fill the following position.

Position: Administrative Officer (II, I or Senior) (ERP Project Manager) - MR 9/10/11

Location: Kisumu

Essential Requirements

• Education: Degree in a relevant discipline (Business Management, Accounting etc.)
• Experience: Must have demonstrated one year experience working with/or management of an Enterprise Resource Planning (ERP) System in a large organization for a continuous period.

Desirable Qualities

• Post Graduate Diploma in a management field or CPA –K , IT and 3 years experience at a senior management level would be preferred, of which one year experience working with/or management of an Enterprise Resource Planning (ERP) System.
• Masters Degree in Project or Business Management.
• An understanding of the KEMRI and US Government procurement and finance processes.

Skills and Abilities:

• Consulting experience in project management of ERP implementation lifecycle
• Demonstrates an understanding of the issues relevant to a variety of ERP software modules including A/R, A/P, G/L, Fixed Assets, HR, and Payroll
• Intellectual capacity to break down a problem into its component parts, identifying implications, timeframes and sequences.
• Attention to Detail: A concern for ensuring accuracy, clarity and quality of work reflecting and underlying drive to increase efficiency
• Strong leadership skills and ability to drive project team to meet goals and objectives
• Strong communications skills, verbal and written
• Skills and ability to lead and mentor all project team members on ERP implementation
• Ability to estimate project resource requirements and staffed to appropriate levels
• Ability to communicate, track and document project issues and risk mitigation through resolution
• Ability to prepare presentations and conduct status meetings for user units and/or Senior Management Group
• Ability to independently manage multiple activities at different locations and organize work to meet deadlines

Position Summary: S/he reports to the Deputy Director of the KEMRI/CDC Field Research Station and provides oversight responsibilities of all the project management & planning specific to ERP Project management.

Major Duties and Responsibilities

• Project management of ERP implementation lifecycle
• Review and sign off of all major deliverables for the project
• Establish and maintain successful partnership with all team members
• Conduct project communication meetings, presentations and documentation
• Work with all users to determine their needs/issues; determine the validity of these items and will deem which are appropriate.
• He/she will act as a filter and will be the point of contact with the developer
• Development of an operations manual
• Project management of project plan, scope, costs, schedule and quality of deliverables
• Lead and mentor as required all project team members/users on ERP implementation
• Define and ensure project resource requirements are staffed to appropriate levels
• Manage project resource participation and effective contribution
• Manage and document project issues and risk mitigation through resolution

Terms of Employment:

A Six one (1) year, renewable contract as per KEMRI scheme of service and a Probation period for the first 3 months.

Remuneration:

• Compensation is negotiable within a relevant grade, based on education levels, relevant experience and demonstrated competency.
• The salary scheme is based on the KEMRI scales plus supplemental amounts

Applications should include the following:

• Letter of Application (Indicate Vacancy Number)
• Current Resume or Curriculum Vitae with Telephone number and e-mail address
• Three letters of reference with contact telephone numbers
• Copies of Certificates, or Transcripts

Applications are due no later than 12th November 09 to:

Human Resource Manager,
KEMRI/CDC Program,
P.O. Box 1578,
Kisumu.

Internal candidates interested in applying for this position are strongly advised to access an internal candidate application form available in the CDC Intranet; print and process it through the project Managers and attach it before forwarding application to HR.

Only short listed candidates will be contacted.

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