Ministry of Industrialization and UNDP Kenya: Standards and Labeling Programme in Kenya Job Vacancies

The Standards and Labeling Project in Kenya is funded by the Global Environment Facility (GEF) with UNDP as the Implementing Agency.

The project will be executed by the Ministry of Industrialization. The project will last for 5 years and is designed to remove barriers to market transformation of energy efficient products and services in Kenya with replication potential to four other East African countries (Burundi, Rwanda, Tanzania, Uganda).

All these countries do not have adequate energy to meet their development goals. The project aims to promote energy efficiency thus maximizing usage of available power - and reducing Green House Gases (GHGs) emissions.

The programme intends to recruit highly talented and experienced professionals to fill the following positions;

Vacancy: National Project Manager

Duties and Responsibilities

Under the overall supervision of the Permanent Secretary Ministry of Industrialization and in close collaboration with the Project Steering Committee and the UNDP, the National Programme Manager will be responsible for the overall management and smooth implementation of the project, including provision of overall coordination, management and supervision for program administrative, financial, and technical activities.

The NPM will also be required to liaise with relevant Governments, bilateral and multilateral donor/lending agencies, private sector and the National Coordinators of other participating countries.

The schedule of duties for the NPM includes:

1. Overall co-ordination of administration and management aspects of the project and ensuring proper use of all project resources.
2. Supervising the project staff, local or international experts/consultants working for the project. Providing overall supervision and/or coordination of project staff work to ensure the production, quality and timeliness of expected outputs.
3. Preparation and update of annual work plan budgets and submission of the same to the Project Steering Committee (PSC) and United Nations Development Programme (UNDP) for approval.
4. Preparing programme inception, annual, quarterly, six-monthly implementation, and procurement plans together with technical and financial progress reports and also monitoring progress of the programme against set indicators and bench marks.
5. Preparing all relevant GEF mandatory monitoring meetings and reporting documents including Tripartite Review (TPR) meetings, Project Implementation Reports (PIR), Annual Project Reports (APR), Quarterly Operational Reports (QOR).
6. Preparing specifications, follow-up procurement and distribution of programme equipment and ensuring that the equipment is used in accordance with established rules and regulations.
7. Undertaking the preparation and participate in monitoring field visits and also organizing meetings and workshops for the implementation of the project to permit an orderly and logical organization of objectives, activities and results of the project, as well as identifying and hiring the facilities required for that purpose.
8. Drafting and ensuring TORs and agreements with relevant institutions and individuals involved in the project implementation are well negotiated, prepared and ensuring fulfillment of contractual obligations such as timely preparation of prescribed outputs. Ensuring throughout the project a systematic coordination of the various consultants, subcontracted institutions and other entities in order to guarantee that the resulting materials/reports will be made with the greatest degree of coordination and completeness to reach the project objectives.
9. Ensuring that involved agencies mobilize and deliver the inputs in accordance with their letters of agreement or contracts, and
10. Provision of support to programme consultants, both national and international, in administrative procedures.
11. Assuming direct responsibility for managing the project’s budget and physical assets as Committing Officer in line with financial disbursement and control procedures.
12. Assisting implementing and collaborating institutions in the maintenance of project accounts and assist in facilitating linkages and effective communication between key institutional stakeholders and acting as secretary of both the Project Steering Committee and the Technical and Management Committee of the project, including maintaining all records of minutes and other documents and responding to communication from clients and partners.
13. Liaising with the appointed representatives of the four (4) EAC countries involved in the project.
14. Undertaking other relevant duties as directed by the Project Steering Committee and Executing Agency and UNDP.

Qualifications and Experience

The NPM will have proven senior level management and administrative experience. Experience in project management and Government procedures, will be an added advantage. Computer skills and proven ability to write technical reports are essential attributes. The person will have excellent interpersonal skills and demonstrative ability to network and foster teamwork.

For appointment to the position of the National Project Manager, a candidate
must have;

1. A Bachelors Degree in Engineering or any other related field with a bias in energy standards.
2. A Masters in Business Administration highly desirable
3. Previous project management experience of at least five (5) years.
4. Strong foundation in energy efficiency in either private sector or in a public sector. Relevant working experience of 5 years in energy technologies or energy related standards and labels.
5. Be computer literate

Key Competencies

1. Displays positive attitude, enthusiasm, integrity and commitment to produce results and leads, manages and motivates teams effectively
2. Creativity, innovativeness, technical problem solving and resource management, administrative and supervisory skills
3. Demonstrated planning and organizational skills
4. Write and speaks clearly and convincingly demonstrating strong presentation skills
5. Personal responsibility - the willingness to accept responsibilities for own actions and outcomes.
6. Focuses on impact and results and takes initiative to engage partners and clients and calculated risks as appropriate.
7. Manages complexity through strategic planning, prioritization of interventions and use of resources

Vacancy: Senior Energy Standards Engineer

Duties and Responsibilities

Provision of technical and administrative support to the NPM, the Project Management Unit (PMU) and the national project coordinators in each of the four EAC countries. The Senior Energy Standards Engineer reports directly to the NPM.

Specific duties

1. Assist the NPM in administering project and supervising technical and field operations.
2. Work collaboratively with the PMU staff members in planning and implementing technical activities, providing support to project stakeholders including Kenya Bureau of Standards, KAM, private enterprises, participating financial institutions and end-users .
3. In collaboration with NPM assist in preparing monthly and quarterly technical reports for the Project Steering Committee (PSC), Ministry of Industrialization ( MOI) and UNDP.
4. He with liaise with the Bureau of standards as well as other accredited internal standard bodies to develop suitable Minimum Energy Performance Standards (MEPs) to be implemented in country.
5. In consultation with the NPM organize technical review meetings to develop the standards.
6. Prepare awareness materials for all the stakeholders and participate in forums to promote the standards and the project.
7. Work collaboratively with PMU staff to coordinate expatriate technical assistance for the project.
   
8. Participate in the evaluation and monitoring of equipment and appliances in the field for the purpose of monitoring awareness and impact.
   
9. Prepare project and equipment lists/budgets as necessary.
10. Perform other duties as requested by the NPM.
    

Requirements for Appointment

For appointment to the grade of Senior Energy Standards Engineer, a candidate must have:-

1. A Bachelors Degree in Electrical, Electronics Engineering or any other Engineering field with a bias in energy standards from a recognized university.
2. A Masters Degree in Electrical or Electronics Engineering or other branches of engineering with a bias in Energy related qualifications standards from a recognized university will be an added advantage.
3. Have proven management and coordination skills and be a member of a registered professional body in the related field.
4. Relevant working experience of three (3) years in energy technologies or energy related standards Developments and labels.
5. Demonstrated professional competence and administrative capacity with regard to energy related work performance and results.
6. Project Management experience will be an added advantage.
7. Degree in Economics will be an added advantage
8. Membership in a relevant professional organization.
9. Computer literate.

In addition, the officer should have the following key competences

1. Integrity and commitment to produce results;
2. Creativity, innovativeness, technical problem solving and resource management, administrative and supervisory skills;
3. Demonstrated planning and organizational skills; and
4. Personal responsibility – the willingness to accept responsibilities for own actions and outcomes.

Vacancy: Project Assistant

Duties and Responsibilities

Provision of Administrative Human Resource and Accounting Support to the NPM, the PMU and other project staff. Report to the NPM.

Specific Duties

1. Provide administrative and accounting services to the project.
2. Ensure financial monitoring and accounting for all aspects of the project.
3. Assist NPM in management of all project assets.
4. Supervise support staff on the project.
5. Manage project petty cash fund.
6. Monitor expendable materials required by the project and reorder when necessary.
7. Receive and distribution of corresponding for the project (faxes-mails and letters).
8. Send outgoing mail (faxes-emails and letters).
9. Receive and make phone calls on behalf of project staff.
10. Receive visitors and direct them to appropriate PMU staff.
11. Maintain project files and document database.
12. Maintain a small project library with publications and references books.
13. Do word processing and preparing document packages.
14. Maintain project inventory
15. Photocopying.
16. Other tasks as requested by the NPM staff.

Requirements for Appointment

For appointment to the grade of Administrative Assistant, a candidate must have:-

1. A degree holder in social sciences from recognized University.
2. A Diploma in Business administration will be an added advantage.
3. Three (3) years previous experience in project management and junior staff supervision will be an added advantage.
4. French will be an added advantage.
5. Computer literate.

In addition, the officer should have the following key competences

1. Integrity and commitment to produce results;
2. Creativity, innovativeness, technical problem solving and resource management, administrative and supervisory skills;
3. Demonstrated planning and organizational skills; and
4. Personal responsibility – the willingness to accept responsibilities for own actions and outcomes.

Vacancy: Project Accountant

Duties and Responsibilities

The Project Accountant will report to the Project Manager he/she will be responsible for

1. Safeguarding of assets,
2. Prevention of fraud and errors
3. Ensuring and maintaining financial information
4. Preparing and submitting annual financial statements and accounts.

Requirements for Appointment

1. For appointment to this grade will be made from officers who are holders of Bachelor of Commerce degree in Accounting or any other equivalent recognized qualification.
2. Have served at a level of a Senior Accountant in a private organization or Public Service for at least three (3) years and have consistently leadership qualities at work place.
3. Be a member of a professional Accounting body.
4. Computer literate

In addition, the officer should have the following key competences

1. Integrity and commitment to produce results;
2. Creativity, innovativeness, technical problem solving and resource management, administrative and supervisory skills;
3. Demonstrated planning and organizational skills; and
4. Personal responsibility – the willingness to accept responsibilities for own actions and outcomes.

Other Attributes

• Proven leadership Skills
• Ability to collect and analyze data (strategic and analytical mind)
• Ability to work long hours and simultaneously on multiple tasks
• Willingness to travel widely in Kenya as the job may entail extensive travel within the country

Terms of Service

The successful applicant shall be entitled to an attractive remuneration package commensurate with their qualifications and experience, which will be negotiated with the successful applicants.

This is a non-staff contract under the service Contract modality of hiring of the UNDP. Individuals engaged under a Service Contract serve in their individual capacity and not as representatives of a government institution, corporative body or other authority external to UNDP.

Therefore the incumbents shall not be considered as staff of UNDP, the UN system or the Government and therefore are not entitled to any diplomatic privileges, or to any other special status or conditions.

Duration of the Assignment:

The positions are tenable for a period of five (5) years.

Interested and Suitably qualified individuals should forward their applications,
enclosing copies of their academic and professional certificates, detailed CV indicating work experience, daytime contacts and addresses of 3 professionally relevant referees to

The Permanent Secretary,
Ministry of Industrialization
Telposta Towers,
P O Box 30418-00100
Nairobi

E -mail address: ps @ industrialization.go.ke

On or before 6th November, 2009.

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