Trocaire Horn & East Africa Regional Office (HEARO) Jobs

Trocaire Horn & East Africa Regional Office (HEARO) seeks to fill the following 4 positions within its regional programme.

Trocaire is the development agency of the Irish Catholic Church which works in solidarity with local development actors in over 30 countries throughout the world.

Trocaire works through local partners to implement programmes in the areas of Building Sustainable Livelihoods, Governance & Human Rights, Preparing & Responding to Emergencies, Responding to HIV/AIDS, Promoting Gender Equality and Demanding for Environmental Justice.

1. Assistant Finance Manager - (Reporting and Co-financing)

The successful candidate will be based in Nairobi and report to the Regional Finance & Administration Manager.

Scope of the role

The candidate will be tasked with ensuring adherence to quality financial stewardship, internal control and promotion of good Financial Management practice and compliance with audit requirements.

Key Duties and Responsibilities

• Responsible for timely and accurate monthly financial reports and grants management at the regional office
• Responsible for financial management of donor contracts, timely donor reports and ensuring that donor requirements, policies and procedures are met across the programme
• Responsible for the budgeting process, budget monitoring and providing the management team with reliable information aimed at budget control and cost reduction
• Review partner proposal budgets to ensure that they are aligned to the planned programme activities and consolidate the budgets into donor formats and timelines
• Lead partner audits and financial review visits to ensure that donor funds are utilized as per the requirements of the donor & Trdcaire
• Work with the Regional Finance & Administration
• Manager and other teams to ensure adherence to quality financial stewardship, internal control and the promotion of good financial management practice

Qualifications and Attributes required;

• Bachelors degree in Finance or Accounting and a full Accountancy qualification such as CPA-K, ACCA or CIMA with a minimum of 5 years experience in a similar role
• Extensive experience in financial management of donor contracts, grants management, management reporting, setting up internal control systems.as well as carrying out audits of partner organizations.
• Excellent ability to adopt to a new financial management software strong analytical abilities, communication skills and ability to prepare concise and informative financial reports

2. Institutional Funding Officer

The successful candidate will be based in Nairobi with occasional regional travel and will report to the Assistant Regional Manager.

Scope of the role:

The candidate will increase and broaden the institutional funding base of programmes by developing a co-financing strategy supportive of the Regional Strategic Plan, assist in proposal development, finalize reports for donors, support the capacity of programme staff and partners to develop and manage co-financing contracts, establish and strengthen relationships with current and potential donors.

Key duties and responsibilities

• Develop Regional/Country Funding Strategy Papers and annual action plans for countries of responsibility
• Work closely with the Co-Financing Unit to coordinate applications to donors
• Support programme staff to develop co-financing submissions, management of donor contracts, and support partners to meet contractual obligations of co-financed programmes and projects
• Work closely with programme teams to build partner compliance capacities related to co-financed contracts, especially in narrative and financial reporting.
• Assist with narrative and financial reporting on co-financed programmes and projects, and in developing financial management and reporting systems which facilitate effective multi-partner and multi-component programme budget tracking and management
• Pro-actively identify opportunities for securing co-financing from governments, major donors and trusts accessible to Trocaire, liaise with donors and negotiate contracts
• Provide training to staff and partners on co-financing programme development, management and report writing skills

Qualifications and attributes required.

• Masters Degree in Development Studies /Social Sciences
• Good knowledge of and experience of proposal and report writing for donors such as the EC, Irish Aid, DFID, EU, Trusts and Foundations
• Proven success of securing funds from donors
• Project cycle management, monitoring and evaluation techniques, especially Logical Frameworks, financial procedures
• Good verbal and written communication, presentation and facilitation skills.
• Good IT skills, especially word processing & spreadsheets
• Excellent networking skills with the ability to establish good relationships
• Culturally sensitive and diplomatic.

3. Receptionist / Administrative Assistant

The successful candidate will be based in Nairobi and report to the Finance & Administration Manager

Scope of the role

Office administration and provision of administrative support to the functional sections of the Regional Office

Key duties & responsibilities

• Office duties which includes communication and coordination with other functions/ departments in the organization, service providers and staff of other agencies
• Provide proactive and regular reports on administration costs arising from usage of office telephones, stationery and general office supplies
• Work closely with Office Manager to facilitate office supplies, visas, travel and accommodation bookings for staff travelling abroad and locally
• Maintain petty cash, petty cash reconciliation, follow up petty cash floats and submit weekly reports to Finance/ Administration Manager
• Manage the collection and delivery of official mails/ parcels to/from the regional office
• Organise the procurement of administrative supplies and services such as stationery and supplies for workshops
• Provide the office with a strong administrative support and proactively support the management on matters of ' communication and general administration.

Qualifications & attributes

• A Diploma in Business Administration / Office Management with a minimum 3 years experience in an NGO
• Strong interpersonal and organizational skills coupled with the ability to integrate and harmonize with diversified staff.
• Ability to resolve problems quickly and effectively determine appropriate courses of action, in consultation with the Manager

4. Humanitarian Programme Officer (Re-Advertisement)
Duty Station: Wau, Sudan.

The successful candidate will report to the Regional Humanitarian Programme Officer

Scope of the role:

• She/he will lead an Emergency Preparedness planning process; develop and monitor humanitarian/ disaster risk reduction! programmes in South Sudan.

Key duties and responsibilities: -

• Develop a programme strategy to respond to the needs of people affected by current and potential humanitarian crisis in South Sudan
• Develop detailed relief budgets, proposals and work plans
• Explore new partnerships with local NGOs, faith based organisations and civil society
• Ensure that gender, HIV and environmental impact are mainstreamed in programmes
• Assess current and potential partners' humanitarian and organisational capacity and initiate capacity building plans
• Network with other Caritas member organisations and facilitate partners' representation at relevant clusters and any other humanitarian fora
• Support partners to maintain the highest level of downward and upward accountability
• Ensure that the programme respects humanitarian minimum standards, including the Code of Conduct, Sphere Standards, Good Enough Guide and other humanitarian action tools
• Adhere to Trocaire's security protocols for South Sudan.

Qualifications and attributes required

• Masters degree in Development studies, or similar field
• Experience of developing and managing emergency programmes
• Ability to organize work independently, prioritize, meet deadlines and multi task
• Experience of working with international donors, and reporting and monitoring according to donors templates
• Experience of working and advising local partners
• Proven experience in capacity building processes and techniques, and the provision of technical advice through 'on the job' training
• Excellent interpersonal skills.
• Proficient with standard IT packages, especially Excel
• Knowledge of South Sudan in relation to Livelihoods and Humanitarian issues is a distinct advantage

Terms & Conditions

The initial contracts will be 1 year, with the possibility of renewal coupled with an attractive package.

Application Procedure

To apply, please submit an application letter plus an up to date CV of maximum 3 pages to The Human Resources Officer, Trdcaire P.O. Box 66300,00800, Westlands, Nairobi, or via email to: hr @ trocaire.or.ke to arrive by Friday 16th April 2010.

Please include reliable daytime telephone numbers, your present salary, and contact details of three referees, one of whom must be your current or most recent supervisor

Trocaire is an equal opportunity employer.

Only shortlisted candidates will be contacted

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