Payroll Assistant

Position title: Payroll Assistant
Grade: GS-7
Position N°: NA
Reference: ADB/10/039
Publication date: 20/04/2010
Closing date: 23/05/2010
Objectives
Ensuring staff salaries and benefits payment, calculate separation benefits entitlement, assist employees to obtain their entitlement and record various transactions for financial statements preparation;
Duties and responsibilities
Under the supervision of the Division Manager of CHRM2, the incumbent’s responsibilities will include the following:
Periodic Salary Payments

• Generate and verify staff loans and advances
• Analyze, key in and verify information received from CHRM, CGSP SEGL and from the staff
• Generate data from the personnel data base
• Reception of data generated by other departments and sections
• Verification of information received with the reports and certifying  them
• Procedure  for calculating salaries: Determine salary payable; verify salary data and analyze gaps; generating reports and signatures
• Certifying and validating the payroll
• Updating the payroll results
• Verifying the resulting  payroll balance
• Transmitting  payroll data for accounting

Leave Salary Payment

• Generate leave periods
• Procedures for calculating Leave salary: Determining payables salary, verifying data, generating reports and signatures, transmitting  payroll data for accounting

Calculation and Payment of end of Service Benefits

• Gathering commitments from various sections and departments
• Calculating end of service benefits and requesting authorization to pay
• Payment of authorized benefits

Assistance to Staff

• Preparing introductory letters to commercial banks
• Evaluating the data of the part of the salary paid to individual staff meant for commercial banks (spreading the commitments)
• Informing staff on the various entries on their pay slips (transfers, leave periods, deductions, etc).

Account ReconciliationsAnalysis of paid leave salaries and accounts usedAnalysis of expenditure or pending accounts used
*These positions do not Attract International Terms and Conditions.
Selection Criteria
Including desirable skills, knowledge and experience

• Minimum of a Bachelors Degree or its equivalent in Finance, Accounting or other related disciplines.
• Requisite knowledge of SAP or other IT system preferably in Human Resource (HR) and Financial (FI) modules.
• Preferably a minimum of 5 years of relevant practical working experience in a large volume and busy computerized HR benefits unit.  Experience in accounting, treasury or audit is an advantage.
• High level skills in communication and negotiation;
• Excellent written and verbal communication skills in English and/or French, with a working knowledge of the other language. Excellent customer service.
• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint).

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit (preferably electronically, to: recruit@afdb.org) a fully completed Personal History Form (PHF), available from the Bank’s web site, and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and nationality. The President, ADB, reserves the right to appoint a candidate at a lower level.
The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply.

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