Nairobi Women's Hospital Jobs and Careers: Administration and Finance Manager

Interested applicants are invited to apply for the below mentioned posts and all applications should reach the Human Resource Office via e-mail – hr @ nwch.co.ke by Friday 2.00 P.M on 9th of October 2009.

Administration and Finance Manager
(1 Post)

Qualifications

1. Degree in Accounting/Finance or Business Administration with basic CPA/ACCA
2. A minimum of eight (8) years experience two of which must be in a similar position
3. Proficiency in computer applications

Other attributes

1. Good financial and administrative skills
2. In depth understanding of relevant legislation and statutory requirements
3. Proven track record and ability to manage change and interpersonal conflict
4. Business planning and budget planning experience and ability to work under pressure, meet targets and manage conflicting priorities

Overall Responsibility

Reporting to the General Manager Unit – the Administration and Finance Manager responsible for ensuring efficient and effective operations and ensuring the Company’s interest is protected in all relevant aspects.

Duties and Responsibilities

• Overseeing strict implementation of financial and administrative procedures;
• Plan and supervise processes in the Finance and other support services;
• Coordinate the preparation and evaluation of annual project budgets and establish sound budgetary systems;
• Provide input in the development and implementation of administration and human resource plans and budgets;
• Manages the preparation and maintenance of a variety of financial records and reports, including those related to the general ledger, accounts payable, accounts receivable, payroll, job costing, inventories, budgets and fixed assets; ensures the purchasing of materials, supplies and equipment are conducted in accordance with Hospital policies and procedures;
• Coordinates departmental activities with other departments; provides responsible advice and counsel to departmental and sectional managers on a variety of financial and administrative issues; oversees the maintenance of departmental records and files;
• Coordinates preparation of the annual budget request for the finance and administration departments; reviews staffing, equipment, and supply needs based upon recent trends and planned activities; monitors expenditures after budget adoption; approves purchase requisitions.
• Be responsible for the financial aspects of the Branch and maintenance of all financial records including those related to various bank accounts operated and to insure that the bank statements are at all times balanced with the record entries;
• Conduct frequent audits and checks on procurement, store, vehicle management and other internal systems and report to the General Manager;
• To ensure that no expenditure is incurred before it has been authorized as per policy;
• Ensure that all new staff are adequately inducted and oriented about the Hospital’s personnel policies and procedures, emphasizing on their rights and responsibilities.
• Manage staff performance and development;
• Plan for efficient and effective use, and security of Company assets such as buildings, office equipments and vehicles;
• General Office Administration;
• Perform other related duties incidental to the work described herein.

“The Nairobi Women’s Hospital is an equal opportunity employer and any canvassing will lead to disqualification.”

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