Human Resource Chief and Administrative Officer

Opening Date: 2nd October 09

Vacancy 1. K136/09/09

KEMRI/CDC is a collaboration between Kenya Medical Research Institute and the US Centers for Disease Control and Prevention whose remit is to conduct research in malaria, HIV and other diseases. It’s within this wider remit that the program has a vacancy in the Base-Human Resource Branch.

Position: Human Resource Chief (Branch Chief)
MR 13
Location: Kisumu
Reporting to: The Deputy Director

Essential Qualifications:

• A Masters degree in HR, Business Administration, organizational development, Social Sciences or equivalent with adequate course content in human resource management.
• Experience: Must have 4 years relevant experience as a human resource manager or senior administrative/HR officer providing human resource support services in a large organizational setup.

Desired Qualities

• 6 years experience in providing human resource support services in a large organizational setup at a senior management level.
• Postgraduate Diploma in human resource management, or CPS (K). will be an added advantage
• Computer literacy in Microsoft office suite, and HRIS-
• Ability to prioritize workload of self and program team members and balance conflicting demands.
• Ability to lead and work within a team and in a diverse cultural environment.
• Excellent interpersonal skills, initiative and resourcefulness

Job Purpose

To ensure that the Human Resources Branch functions effectively and efficiently in responding to the HR needs of the various stakeholders in a timely and professional manner and is responsible for the day to day supervision of the HR Branch staff.

In addition, s/he is expected to lead a training team, drawing together administrative and support staff, end users of the proposed systems, and colleagues from other service and project teams to support the Training Programs.

Main Duties and Responsibilities

• Oversees the arrangements and procedures for carrying out interviews, evaluations and hiring of new program staff and contractors and ensure that hiring decisions are made objectively and in line with the Programs’ commitment to equal opportunities.
• Maintains strict confidentiality and security of all KEMRI/CDC staff records and develop secure and accurate records storage.
• Responsible for maintenance, currency and supervision of the station staff benefit program, with special emphasis upon medical support, accuracy and control of salary, overtime and leave benefits and pension matters.
• Provides support and conducts specific evaluations to assure that supervisory recommendations for research and operational staff actions are aligned with KEMRI/CDC position descriptions, salary levels and qualifications.
• Authors and interprets human resource policies and procedures, staff regulations, instructions pertaining to staff position descriptions, and reviews all letters and announcements offering appointments.
• Undertake HR Strategic reviews on a full range of KEMRI/CDC human resources related programs such as compensation, performance appraisals: develop quality recruitment and retention and staff development strategies; review employee benefits, planning and job evaluation.
• As the one in charge of HR operations, oversee effective communications with managers and staff and handling of matters through the establishment and manning of HR Helpdesk.
• Initiate monthly meetings for advising and assisting Project heads in managing staff issues, grievances and determination of appropriate disciplinary action
• Carry out organizational assessments and Human Resources surveys and prepare HR reports thereto.

2. Vacancy No. K114/09/09

Position: Administrative Officer (Transport Manager)
MR 9 (Job Group)
Location: Kisumu

Essential Requirements

• Education: Bachelor’s degree a Management field or Bsc in auto- mechanical engineering
• Experience: Must have a minimum of 2 years supervisory experience in multiple operations management position in the field of Project/Operations Management, of which one year is at least in a busy transport environment with a fleet system.

Desirable Qualities

• 1 year experience in an operational management environment or journey man work experience with a medical related Institution such as medical research institutes, hospitals or private companies in the transport industry or related field
• Strong Qualitative analytical techniques
• Training on Safety.

Skills and Abilities:

• Ability to work under pressure, think independently and voice opinion to direct supervisors and management staff.
• Demonstrated Proficiency in MS Office software, knowledge and ability to sue or design complex resource planning systems for operations, inventory or evaluation techniques
• Articulate communicator, level 4 in English and Swahili both written and verbal
• Demonstrated ability to manage multi-variant systems with emphasis upon obtaining cost, quality, and time controls for transportation systems. M
• ust have or be able to obtain with the first 90days of appointment a working knowledge of KEMRI/CDC, US Government, and Kenya Government Policy and procedures for commercial level transportation systems.
• Skilled in staff management; be able to resolve complex field transportation needs or problems with other Senior Research Managers.
• Ability to delegate responsibilities to subordinate staff members.

Position Summary:

• Serves as Administration Assistant for Operations of the Transport Unit with overall coordinating responsibility for running the unit.
  
• Has direct or indirect supervisory responsibility for 65+ staff in the unit and oversees a fleet of over 52 vehicles that provide scheduled and non-scheduled transport for over 35 medical research Projects in Kisumu.
  
• In addition, has primary indirect responsibility for supervision of the repair workshop and fueling station.
  
• S/he is also responsible for the full range of advisory functions necessary for the smooth implementation of new, modified or enhanced transport operations systems and services which serve all Projects.

Major Duties and Responsibilities

• The incumbent will be the key person in coordinating the day to day transport unit activities of the Operations Branch to ensure that services run as smoothly as possible.
• Supervises a staff of 6 including 3 team leaders, 1 dispatcher, 1 fuel and 1 store clerk and indirectly supervises 65 drivers and other staff
• Supervises documentation of property acquisition and disposal and prepares periodic reports
• Schedules and conducts unit meetings
• Oversees management and control of the in-house fuel station.
• Undertake other administrative duties as may be assigned from time to time in line with the CDC/KEMRI regulations.
• Advises the management on the formulation of all policies, processes, procedures and documentation for the transport unit, with a focus on the dispatching, garage and motorpool safety aspects.
  
• Efforts will be geared towards significantly contributing to the Research mandate.

Terms of Employment: A Six (6) 1 year renewable contract as per KEMRI scheme of service. Probation period for the first 3 months. Salary negotiable within the appropriate grade depending on education, experience and demonstrated competency.

Applications MUST include the following:

• Letter of Application (Indicate Vacancy Number)
• Current Curriculum Vitae with telephone number and e-mail address
• Three letters of reference with contact telephone numbers and e-mail addresses
• Copies of Certificates, Diplomas or Transcripts
• Contact telephone number.

Applications are due no later than: 15th October 09

To:

Human Resource Manager,
KEMRI/CDC Program,
P.O. Box 1578, Kisumu.

Or e-mail to recruitment @ ke.cdc.gov

Only short listed candidates will be contacted

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