BMZ-UNHCR-GTZ Partnership Operations Jobs: Accommodation Centre Manager (URAP)

Closing date: 04 Nov 2009

Location: Kenya - Nairobi

Summary:

The Accommodation Centre offers accommodation and other services on a temporary basis to persons of concern to UNHCR and GTZ. During their stay, refugees and asylum-seekers receive medical, community services, shelter, food and protection assistance.

This position seeks to provide for the well-being of residents through

1) Overall responsibility for the management of the centre

2) representation of the centre in internal/external meetings

3) overseeing all HR issues


4) Overseeing the development of the psycho-social and income-generation activities of residents

5) Overseeing the procurement and store keeping management

6) developing strategies for resource mobilization

Duties & Responsibilities:

• Ensure management meets on a weekly basis to update on progress and challenges. Ensure a general staff meeting is held on a regular basis to encourage open communication.
• Manage the centre and ensure the efficient and cost effective operation of activities.
• Keep track of budget, cash forecast, petty cash and other financial issues in consultation with the Project Manager.
• Maintain communication flow between the centre, project manager and other departments.
• Responsible for all HR and administration issues and manage all staff. Devise and implement a shift roster for all staff. Develop a weekly work schedule, all staff to report on activities in order to ease follow up/keep track of activities.
• Oversee and ensure efficient case management by operations manager.
• Prepare and submit reports as per management requirements and guidelines.
• Manage the inventory system to monitor the receipt, issue and recording of stocks of all food/non-food items and capital items. Ensure regular stock-taking and preparation of weekly food consumption and monthly NFI consumption reports.
• Attend section head meetings.
• Ensure proper maintenance of the centre and the compound.
• Ensure residents’ safety and security.
• Promote peaceful co-existence of residents and staff and ensure all reported incidents are dealt with according to the official rules and regulations.
• Enforce Code of Conduct for both residents and staff and ensure comprehensive and accurate Incident Register is maintained.
• Ensure fair and transparent distribution of donated items (clothes, books etc.).
• Supervise the log of all facilities and equipment maintenance work done on the property. Periodically assess and report on the status of existing equipment.
• Ensure that the security officers adhere to all standard operating procedures.
• Any other duties assigned by management

Qualifications

• Bachelors Degree in Political Science, Development, Sociology, Administration or other relevant degree.
• 3-5 years working experience in projects
• Previous experience of humanitarian or community development projects
• Previous experience of working with refugees and UNHCR or any other Vulnerable Groups.
• Institutional Management experience and possession of Psychosocial skills or training will be an an added advantage
• Excellent written and communication skills
• Excellent computer skills

Desirable

• Experience of working with refugees in the East and Horn of Africa
• Fundraising experience.
• Previous experience of Coordination with the Nairobi City Council, Ministry of Education and Health in Kenya is desirable.

How to apply

Human Resources Office
GTZ-UNHCR-BMZ Partnership Operations
P.O.Box 41607 00100,Nairobi,Kenya
E-Mail: vaccancies.gtz.bmz.unhcr @ gmail.com

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